GatePass
GatePass is a school gate attendance and parent notification system that also supports registers, emergency roll-call, trips, boarding, visitor management an…
What GatePass is
GatePass is a school gate attendance and parent notification system that also supports registers, emergency roll-call, trips, boarding, visitor management and fees. A QR scan confirms a student’s entry, records attendance and notifies a parent in under two seconds. If the network drops, scans continue and notifications queue until reconnection. Visitors can pre-book, check in at the gate by QR, alert their host and receive a digital visit pass. Parents, staff, gatekeepers and visitors use the same app; admins and headteachers manage the school through a web dashboard. Plans include unlimited gate scans, QR ID cards, reports, visitor management, audit trail, API access and priority support. A full-featured free trial covers one full term at zero cost, with no card or commitment. Paid plans are billed per term and start at 150,000 UGX for 0–499 students. The download page lists Android and iOS versions as coming soon. GatePass says schools can start with an existing phone and printed QR cards, without a server or special hardware.
Good
- Scans record attendance and notify parents in under two seconds.
- Scanning continues during network outages.
- Visitors can check in by QR code.
- Plans include reports, audit trail and API access.
- Schools can start with a phone and printed QR cards.
Watch out
- Android and iOS versions are listed as coming soon.
- No free plan is offered beyond the trial.
- Paid plans start at 150,000 UGX per term.
Who it suits
It suits schools seeking QR-based gate attendance, parent notifications and visitor processes in one system. The free one-term trial gives schools a way to use the complete feature set before choosing a paid plan.
Verdict
GatePass combines gate attendance with parent alerts and several school administration workflows. Check the availability of its mobile apps before relying on them, since the download page says they are coming soon.
Plans and prices
From GatePass's own pricing page, checked 3 Oct 2001.
| Plan | Price | What it gives you |
|---|---|---|
| Free trial | Free | Complete feature set · all schools globally · One full term at zero cost; no credit card or commitment. |
| Gate | 150,000 UGX, paid once | 0–499 students · UGX 150,000 / term |
| Watch | 300,000 UGX, paid once | 500–999 students · UGX 300,000 / term |
| Guard | 450,000 UGX, paid once | 1,000–1,499 students · UGX 450,000 / term |
| Shield | 600,000 UGX, paid once | 1,500–1,999 students · UGX 600,000 / term |
| Sentinel | 750,000 UGX, paid once | 2,000–2,499 students · UGX 750,000 / term |
| Citadel | 900,000 UGX, paid once | 2,500+ students · UGX 900,000 / term |
The facts
Each one read from GatePass's own pages, with the date it was checked.
What it does
- Access
- The same app serves parents, staff, gatekeepers, and visitors, while admins and headteachers manage the school through a web dashboard.checked 3 Oct 2001
- API
- The terms define the service as including associated APIs, but no public API reference or SDK is identified on the cited pages.checked 15 Oct 2001
- Attendance
- Gate scans populate registers and provide daily, class, term and individual attendance reports.checked 15 Oct 2001
- Availability limit
- The terms target 99.5% monthly uptime and explicitly say uninterrupted service is not guaranteed.checked 15 Oct 2001
- Boarding
- Boarding workflows record sign-outs, collection reasons and nightly presence counts.checked 15 Oct 2001
- Data retention
- The policy says attendance records are intended to be kept for an active subscription plus three years, while automated enforcement of retention periods is still being built.checked 3 Oct 2001
- Data use
- GatePass says it does not sell data or use it for advertising.checked 3 Oct 2001
- Emergency roll-call
- Emergency roll-call starts from people recorded on site, including pupils, staff and visitors.checked 15 Oct 2001
- Fees
- The parent view includes balances, payment information and reminders for families with amounts due.checked 15 Oct 2001
- Gate scan
- A student scan confirms entry, notifies the parent, and writes an attendance record in under two seconds.checked 3 Oct 2001
- Gate scanning
- The gate app confirms a scan, shows the student's name, class and photo, and records entry in under two seconds.checked 15 Oct 2001
- Import
- Student lists can be imported from spreadsheets, with rejected rows returned with reasons for correction.checked 15 Oct 2001
- Incidents
- Incidents are restricted by staff role and kept against the relevant child or staff record.checked 15 Oct 2001
- Included features
- All plans include unlimited gate scans, QR ID cards, reports, visitor management, audit trail, API access, and priority support, with no feature paywalls.checked 3 Oct 2001
- Independent-directory classification
- That Crunchbase profile classifies its GatePass entry under communities, facility management, GovTech, internet, property management and real estate.checked 15 Oct 2001
- Independent-directory founder
- The separate gatepass.io Crunchbase entry names Muyideen Dosumu as founder.checked 15 Oct 2001
- Independent-directory funding
- The opened Crunchbase profile does not expose a reliable funding total for the school product and shows obfuscated funding-event fields.checked 15 Oct 2001
- Independent-directory identity warning
- Crunchbase's GatePass profile describes a different community-management company linked to gatepass.io in Lagos, Nigeria, rather than the school product at gatepasshq.com.checked 15 Oct 2001
- Independent-directory size
- The separate gatepass.io Crunchbase entry reports a 1–10 employee range.checked 15 Oct 2001
- Independent-directory status
- The separate gatepass.io Crunchbase entry reports active operating status and a for-profit company type.checked 15 Oct 2001
- Integrations
- The pricing page includes API access for integrations but does not name specific integrations.checked 3 Oct 2001
The company
- Founded year
- No founded year is stated on the official pages reviewed.checked 15 Oct 2001
- Headquarters
- Kampala, Ugandachecked 28 Sep 2001
- Independent-directory headquarters
- Crunchbase places its separate gatepass.io GatePass entry in Lagos, Nigeria, which conflicts with the school product's Kampala address.checked 15 Oct 2001
