Flexi-Grant
Flexi-Grant is cloud-based grant management software for organisations that award funding.
What Flexi-Grant is
Flexi-Grant is cloud-based grant management software for organisations that award funding. It covers the process from applications and eligibility through assessment, awards, monitoring, and reporting, with an audit trail. Teams can configure forms, review stages, scoring, and approval routes without a developer. Applicants and reviewers use separate portals, and applicants can save an application to finish later. The system tracks budgets by fund, programme, period, quarter, or year, and supports multi-year grants and milestone-based payments. Its Finance API connects with systems such as Sage, Oracle, Exchequer, and Microsoft Dynamics 365; integrations with ORCID and single sign-on are also available. The maker lists ISO 27001 and Cyber Essentials Plus certifications, GDPR compliance, encrypted storage, role-based access, and UK data hosting, and says customer data stays in the UK. Plans are paid with pricing on request, and implementation is quoted separately. A two-week trial offers full platform access. Flexi-Grant serves charities, nonprofits, funders, research organisations, and central government.
Good
- Separate portals for applicants and reviewers.
- Applicants can save applications before submission.
- Tracks budgets across periods and supports multi-year grants.
- Offers a two-week trial with full platform access.
Watch out
- No free plan is listed.
- Pricing is available on request.
- Implementation and related services are quoted separately.
- The platform will not mirror every internal process exactly.
Who it suits
It suits organisations that award grants and need configurable application, review, budgeting, and reporting workflows. Listed users include charities, nonprofits, community funders, philanthropy and research organisations, and central government.
Verdict
Flexi-Grant covers grant administration from application through monitoring, with configurable workflows and budget tracking. Its UK hosting and trial are notable, but pricing and implementation costs need to be requested.
Plans and prices
From Flexi-Grant's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Capterra listed starting price | £1,857.54 a month | Subscription · free trial listed · per user, per month |
| Beyond Enterprise | Priced on request | Custom seats and volumes · training and enablement · bespoke playbook · executive sponsor |
| Flexigrant Enterprise | Priced on request | Up to 5,000 applications/year · over £10M awarded/year · extended seats · custom domain/theming · foreign currency · AI eligibility · Complete API · Payments API · ORCID |
| Flexigrant One | Priced on request | Up to 500 applications/year · 2 admin seats · forms and eligibility · internal reviews · offer letters · payment scheduling · query/export |
| Flexigrant Pro | Priced on request | Up to 1,000 applications/year · £500k–£10M awarded/year · up to 5 admin seats plus read-only seats · external/blind/parallel reviews · SSO · Explorer API · one CRM API |
The facts
Each one read from Flexi-Grant's own pages, with the date it was checked.
What it does
- AI eligibility
- An optional built-in AI module can apply configured eligibility criteria to applications in bulk.checked 15 Oct 2026
- API pricing
- A Finance API document lists delivery from £10,530 excluding VAT and annual licence or maintenance from £2,700 excluding VAT.checked 15 Oct 2026
- Audit trail
- The system records who reviewed, scored and approved applications and when each action occurred.checked 15 Oct 2026
- Availability commitment
- The G-Cloud document states a commercially reasonable target of 99.5% availability during UK business hours each calendar month.checked 15 Oct 2026
- Budgeting
- The system tracks budgets by fund, programme, period, quarter, or year and supports multi-year grants and milestone-based payments.checked 2 Oct 2026
- Budget tracking
- Budgets and spending can be monitored by fund, programme, period, quarter or year using current figures.checked 15 Oct 2026
- Cloud infrastructure
- The G-Cloud service description identifies Microsoft Azure hosting in London and lists Azure compliance certifications including ISO 27001 and ISO 27018.checked 15 Oct 2026
- Configuration
- Teams can configure application forms, review stages, scoring, and approval routes without a developer.checked 2 Oct 2026
- CRM and inbox
- The product includes a CRM and Smart Inbox that keep contacts, applications and email conversations together.checked 15 Oct 2026
- Data Replication Service
- The enterprise Data Replication Service copies Flexigrant data into a customer database for reporting, automation, warehousing or data lakes.checked 15 Oct 2026
- Documentation and support
- The vendor provides UK-based weekday support from 9 AM to 5 PM plus onboarding, training and a customer support portal.checked 15 Oct 2026
- Finance API
- The Finance API transfers payment data to systems including Sage, Oracle, Exchequer and Microsoft Dynamics 365.checked 15 Oct 2026
- Grants API
- The Grants API supports two-way exchange so external software can retrieve application details and synchronize award data.checked 15 Oct 2026
- Help resources
- The government service description says online help and how-to videos are supplied through the Flexi-Grant Community.checked 15 Oct 2026
- Hosting
- The pricing page says every plan includes UK data hosting and that customer data never leaves the UK.checked 2 Oct 2026
- Hosting model
- The government listing describes Flexi-Grant as a hosted service whose underlying servers, operating systems and storage are not customer accessible.checked 15 Oct 2026
- Implementation
- Most organisations are live within 13 weeks, and implementation, data migration, bespoke integrations, and training are quoted separately.checked 2 Oct 2026
- Independent user adoption
- RNID says it uses Flexi-Grant for online applications, reviews and grants-management processes.checked 15 Oct 2026
Where it runs
- Applicant portal
- Applicants can save and return to forms, invite collaborators and track submission progress.checked 15 Oct 2026
- Grant applications
- Teams can build application forms and manage submissions through decision in one system.checked 15 Oct 2026
The company
- Company clients
- The vendor says it had more than 100 Flexigrant clients worldwide by 2024.checked 15 Oct 2026
- Company legal history
- Fluent Technology was established in 2001, built its first grant system in 2007, launched Flexigrant in 2012 and was acquired by Valsoft in 2021.checked 15 Oct 2026
- Company size and headquarters
- LinkedIn lists Fluent Technology as an 11–50 employee company headquartered in Belfast, Northern Ireland.checked 15 Oct 2026
- Headquarters
- Belfast, Northern Ireland, UKchecked 28 Sep 2026
Alternatives to Flexi-Grant
- 1
SurveyMonkey
AndroidiOSAPI7.2 - 2
Good Grants
WebAPI6.3From $3,950 a year - 3
Grantium.ai
Free planWebSelf-hosted6.3Free plan - 4
Optimy
WebAPI6.3From €1 a year - 5
SmarterSelect
WebAPI6.3From $2,000 a year - 6
Award Force
WebAPI6.1From $3,250 a year