ExpoHQ
ExpoHQ is a trade fair management platform for organisers running shows from exhibitor contracting through analytics.
What ExpoHQ is
ExpoHQ is a trade fair management platform for organisers running shows from exhibitor contracting through analytics. Its exhibitor portal handles booth contracts, payments, deadlines, logistics forms, badge allocation, stand passes and co-exhibitors. A drag-and-drop hall builder supports multiple floors, polygon booth drawings, zone pricing and live availability. Visitor tools cover online registration, qualification fields, badge printing, self-service kiosks and capacity monitoring. Conference functions include abstract review, conflict-aware scheduling, attendee bookings with waitlists and live Q&A. The white-label attendee app provides personalised agendas, exhibitor search, session booking, floor maps and push notifications. Integrations listed include Salesforce, SAP, Oracle, Cvent, Stripe, Mailchimp, Zapier, Google Calendar, Azure AD, SAML 2.0, REST API and Power BI. ExpoHQ states ISO 27001 certification, GDPR-native architecture, UK and EU data residency options, and a contractually guaranteed 99.9% uptime SLA.
Good
- Covers exhibitor contracts, payments and logistics
- Supports multi-floor interactive hall planning
- Includes visitor check-in and capacity monitoring
- Offers conference scheduling with conflict detection
- Provides listed CRM, ERP and marketing integrations
Watch out
- No free plan is available
- Starter plan supports up to five shows yearly
- Starter plan includes 500 exhibitor portals
Who it suits
ExpoHQ suits independent organisers, mid-market operators and Messe-scale teams managing complex, multi-hall or multi-country events. It is aimed at organisations needing exhibitor, visitor, conference and attendee-app tools in one platform.
Verdict
ExpoHQ brings exhibitor, floor, visitor, conference and attendee-app operations together for large event programmes. Its paid plans begin at $499 a month, while higher tiers add broader capacity, integrations and support.
Plans and prices
From ExpoHQ's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter Organiser | $499 a month | Up to 5 shows/year · 500 exhibitor portals · Interactive floor plan · Attendee web portal · Standard analytics · Email support · Simple monthly subscription |
| Enterprise | $2,499 a month | Up to 30 shows/year · 5,000 exhibitor portals · White-label attendee app · Lead retrieval & matchmaking · Advanced analytics & reporting · CRM & ERP integrations · Dedicated customer success manager |
| Global Portfolio | Priced on request | Unlimited everything · Multi-brand white-labelling · Custom integrations & API · On-premise / private cloud option · 99.9% uptime SLA · 24/7 dedicated support team · Quarterly business reviews |
The facts
Each one read from ExpoHQ's own pages, with the date it was checked.
Where it runs
- Attendee app
- The white-label mobile app offers personalised agendas, exhibitor search, session booking, live floor maps, and push notifications.checked 8 Oct 2026
The company
- Company
- The footer identifies ExpoHQ Ltd as registered in England & Wales; the opened page does not state its headquarters or founding year.checked 8 Oct 2026
What it does
- Conference features
- Speaker and session tools include abstract review, session scheduling with conflict detection, attendee booking with waitlists, and live Q&A.checked 8 Oct 2026
- Exhibitor management
- The exhibitor portal supports booth contracts, payments, deadline tracking, logistics forms, badge allocation, stand passes, and co-exhibitor management.checked 8 Oct 2026
- Integrations
- The site lists Salesforce, SAP, Oracle, Cvent, Stripe, Mailchimp, Zapier, Google Calendar, Azure AD, SAML 2.0, REST API, and Power BI integrations.checked 8 Oct 2026
- Intended customers
- The site describes the platform as designed for complex, multi-hall, multi-country operations and identifies independent organisers, mid-market operators, and Messe-scale operators in its plan descriptions.checked 8 Oct 2026
- Purpose
- ExpoHQ describes itself as a single platform for trade fair operators to manage shows from exhibitor contracts through analytics.checked 8 Oct 2026
- Security
- ExpoHQ states that its infrastructure is ISO 27001 certified and describes GDPR-native data architecture, DPA documentation, and UK and EU data residency options.checked 8 Oct 2026
- Support
- The pricing page says all plans include onboarding, dedicated support, and SLA guarantees; the Global Portfolio plan includes a 24/7 dedicated support team.checked 8 Oct 2026
- Uptime
- The site states a contractually guaranteed 99.9% uptime SLA.checked 8 Oct 2026
- Visitor management
- Visitor features include online pre-registration, custom qualification fields, badge printing, self-service check-in kiosks, and capacity monitoring.checked 8 Oct 2026
Money
- Floor planning
- Its drag-and-drop hall builder supports multiple floors, polygon booth drawing, zone pricing, and real-time availability.checked 8 Oct 2026
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