Events500
Events500 is browser-based event venue management software for teams handling enquiries, bookings, documents, reporting, and customer communication.
What Events500 is
Events500 is browser-based event venue management software for teams handling enquiries, bookings, documents, reporting, and customer communication. It is presented for UK venues hosting conferences, weddings, sports hospitality, meetings, and private events. The event diary displays activity by day, week, or month. Booking data can be used to generate proposals and contracts for customers to review and sign online. A drag-and-drop table planner supports guest names, menu choices, and dietary requirements, while a portal lets venues share selected documents and seating plans. Customers can pay invoices through the venue’s chosen payment provider. Online bookings can be embedded on a venue website or connected to Venue Directory’s Instant Book. The system includes more than 40 reports and configurable dashboard views. Listed integrations include accounting, payment, email, and venue systems such as QuickBooks, Xero, Sage Finance, Stripe, Microsoft 365, Rezlynx, and Artifax. Its REST API can read booking and event data, check room availability, and create bookings, events, and contacts. Pricing is available on request.
Good
- Event diary can show day, week, or month views.
- Customers can review and sign proposals and contracts online.
- Table planner records guest names and dietary requirements.
- Includes more than 40 reports.
Watch out
- Subscription pricing is available on request.
- API access uses supplied credentials and bearer tokens.
Who it suits
Events500 suits UK event venues and the sales, operations, and finance teams managing bookings and guest arrangements. Its features cover venues handling conferences, weddings, meetings, and other private or hospitality events.
Verdict
Events500 brings venue bookings, customer documents, seating plans, and reporting into a browser-based system. Venues should request a demo for pricing and setup details.
The facts
Each one read from Events500's own pages, with the date it was checked.
What it does
- API
- The REST API supports reading reference data, querying bookings and events, checking room availability, and creating bookings, events and contacts.checked 5 Oct 2026
- API access
- API access uses supplied client credentials and bearer tokens, with separate permissions for protected methods.checked 5 Oct 2026
- Booking documents
- Events500 generates online proposals from booking data and lets customers review and sign contracts online.checked 5 Oct 2026
- Customer portal
- Customers can access documents, seating plans and files the venue chooses to share through a portal.checked 5 Oct 2026
- Designed for
- The maker describes it as built for UK venues handling conferences, weddings, sports hospitality, meetings and private events.checked 5 Oct 2026
- Event diary
- The event diary shows venue activity by day, week or month.checked 5 Oct 2026
- Event scheduling
- The event diary displays venue events by day, week or month.checked 5 Oct 2026
- Integrations
- The maker lists QuickBooks, Xero, Sage Finance, Stripe, Worldpay, Global Payments, Microsoft 365, Azure SSO, Gmail, Rezlynx, Artifax, Venue Directory, WedPro, Venue Performance, Meetings Intelligence and Two Circles.checked 5 Oct 2026
- Intended customers
- The product is presented for UK event venues, including conference, wedding and mixed-use venues.checked 5 Oct 2026
- Online bookings
- Online bookings can be embedded on a venue website or connected to Venue Directory's Instant Book.checked 5 Oct 2026
- Online payments
- Customers can pay invoices through a payment provider of the venue’s choice.checked 5 Oct 2026
- Pricing availability
- The official pages reviewed direct prospective customers to request a demo and do not state a subscription price.checked 5 Oct 2026
- Product
- Events500 is event venue management software for sales, operations and finance teams managing enquiries, bookings, documents, reporting and customer communication.checked 5 Oct 2026
- Proposals and contracts
- Events500 generates online proposals from booking data and lets customers review and sign contracts online.checked 5 Oct 2026
- Purpose
- Events500 manages venue enquiries, bookings, items, documents, reporting and customer communication for sales, operations and finance teams.checked 5 Oct 2026
- Reporting
- The maker says Events500 includes more than 40 reports and configurable dashboard views.checked 5 Oct 2026
- Security
- The API documentation says protected requests use a bearer token obtained with client credentials and JSON Web Token authentication.checked 5 Oct 2026
- Setup and support
- The maker says its team configures the database, can convert existing booking data, provides training, and offers eLearning and free training sessions for new staff.checked 5 Oct 2026
- Setup and training
- The company says it configures the system, can convert existing booking data, and provides training and eLearning.checked 5 Oct 2026
- Support
- The site describes its venue support team as UK-based and provides sales and support contact details.checked 5 Oct 2026
Where it runs
- Browser platform
- The maker describes Events500i as browser-based and accessible on any device.checked 5 Oct 2026
Money
- Table planner
- The drag-and-drop table planner lets customers add guest names, menu choices and dietary requirements to plans.checked 5 Oct 2026
- Table planning
- Its drag-and-drop table planner lets customers add guest names, menu options and dietary requirements to seating plans.checked 5 Oct 2026
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