Datamolino
Datamolino captures supplier invoices, receipts, and bank statements, then prepares checked data for accounting software.
What Datamolino is
Datamolino captures supplier invoices, receipts, and bank statements, then prepares checked data for accounting software. Documents can arrive by email, web upload, or mobile receipt photo, and ordered PDF batches can be split into individual invoices. Saved coding rules can be reused, and invoices can be routed through configurable approval workflows whose decisions remain with the invoice. Line-item capture and editing are available on selected plans, with accounts and tax codes assignable to individual lines. Listed accounting connections include Xero, QuickBooks Online, and FreeAgent; a Capture API lets software teams upload documents, receive processing webhooks, and retrieve structured data. Bank statement PDFs become transaction data and are charged per page. The mobile app captures documents for Purchases only; sales invoices, statements, coding, and exports are handled in the web app. Datamolino has a 14-day trial, but no free plan. Start costs £17 a month, excluding VAT, and includes 100 bills and receipts monthly for one company with unlimited users.
Good
- Collects documents by email, web upload, or mobile photo.
- Includes configurable invoice approvals.
- Connects with Xero, QuickBooks Online, and FreeAgent.
- Capture API supports uploads, webhooks, and structured data.
- Stored files are encrypted using AES-256.
Watch out
- No free plan is listed.
- Start costs £17 a month, excluding VAT.
- Mobile capture is limited to Purchases.
- Bank statements are charged per page.
Who it suits
Datamolino suits accounting and bookkeeping practices, business finance teams, and software teams integrating document capture. It is relevant to teams that need invoice approvals and accounting-software exports.
Verdict
Datamolino combines document capture, coding rules, approvals, and accounting connections, with a Capture API for software teams. Note the VAT exclusion, per-page bank statement charges, and limits of the mobile app.
Plans and prices
From Datamolino's own pricing page, checked 5 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Start | £17 a month | 100 bills and receipts/month · 1 company · unlimited users · approvals included · £0.25 per extra document · bank statements £0.70/page · per month, excluding VAT |
| Build | £29 a month | 250 bills and receipts/month · 1 company · unlimited users · approvals included · £0.25 per extra document · bank statements £0.70/page · per month, excluding VAT |
| LAUNCH | £39 a month | Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.26/document · bank statements £0.60/page · monthly minimum, also processing credit; excludes VAT |
| Grow | £55 a month | 500 bills and receipts/month · 1 company · unlimited users · approvals included · £0.22 per extra document · bank statements £0.70/page · per month, excluding VAT |
| SCALE | £135 a month | Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.20/document · bank statements £0.55/page · monthly minimum, also processing credit; excludes VAT |
| EXPAND | £500 a month | Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.16/document · bank statements £0.45/page · monthly minimum, also processing credit; excludes VAT |
The facts
Each one read from Datamolino's own pages, with the date it was checked.
What it does
- API
- The Capture API lets software teams upload documents, receive processing webhooks and retrieve structured data.checked 5 Oct 2026
- Bank statements
- Datamolino converts statement PDFs into transaction data, charged per page, and unused invoice and receipt credit can cover bank pages in the same month.checked 5 Oct 2026
- Data transfer
- Files are transferred between Datamolino clients and servers over a secure channel using 256-bit SSL encryption, where supported for mobile apps.checked 5 Oct 2026
- Document capture
- Documents can be collected by email, web upload or mobile receipt photo, and ordered PDF batches can be split into individual invoices.checked 5 Oct 2026
- Integrations
- The listed accounting connections are Xero, QuickBooks Online and FreeAgent; the site also lists specialist connections and a Capture API.checked 5 Oct 2026
- Line items
- Line-item capture and editing are available on selected plans, and users can assign accounts and tax codes to individual invoice lines.checked 5 Oct 2026
- Pricing limits
- Prices exclude VAT, bank statements are charged per page, unused credit does not roll over, and optional automatic document-splitting fees are extra.checked 5 Oct 2026
- Product
- Datamolino captures supplier invoices, receipts and bank statements, reuses saved coding rules, routes invoices for approval and exports checked data to accounting software.checked 5 Oct 2026
- Security
- Stored files are encrypted using AES-256, and Datamolino says it stores customer data with Amazon Web Services in the European Union.checked 5 Oct 2026
- Support
- Customers can contact the support team through in-app chat or the Help Centre.checked 5 Oct 2026
- Who it is for
- The site describes use by accounting and bookkeeping practices, business finance teams and software teams integrating document capture.checked 5 Oct 2026
Where it runs
- Approvals
- Invoice approvals are included in subscriptions, with configurable workflows and decisions kept with the invoice.checked 5 Oct 2026
- Mobile app limits
- The mobile app captures documents for Purchases only; sales invoices, bank statements, coding and exports are handled in the web app.checked 5 Oct 2026
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