Circulus
Circulus is cloud-based accounts payable automation and bill processing for enterprise and small-to-medium businesses.
What Circulus is
Circulus is cloud-based accounts payable automation and bill processing for enterprise and small-to-medium businesses. Its workflows route documents, code invoice line items and support multi-step rules, role-based access and multiple entities. Purchase orders can be matched on a two-, three- or four-way basis. The platform accepts invoices through web forms, feeds, uploads, EDI/XML, email, FTP, PO box services and a web scan interface. It also provides audit trails, search, role-based dashboards, reporting and internal communication tools. Payment options include checks, ACH and virtual cards, with supplier onboarding and payment notifications for ACH and virtual cards. Mobile apps for Android and iOS let users access, review and approve invoices. Circulus says its data extraction handles semi-structured and handwritten data with 99%+ accuracy from day one. Named integrations include QuickBooks Online, QuickBooks Desktop, Sage 100 Contractor and Oracle R-12. The listed Circulus AP Automation plan costs $481 a month; additional users on limited-access plans cost $36/month, with payment usage fees also listed. The SMB trial runs 30 days with stated user and service limits, and full SMB bill-payment capabilities require an active QuickBooks Desktop or Online account.
Good
- Supports two-, three- and four-way purchase-order matching.
- Accepts invoices through email, uploads, EDI/XML and other routes.
- Mobile apps support invoice review and approval.
- Payment options include checks, ACH and virtual cards.
- Named integrations include QuickBooks and Oracle R-12.
Watch out
- Listed plan costs $481 a month.
- Additional users cost $36/month on limited-access plans.
- Full SMB bill-payment capabilities require an active QuickBooks account.
Who it suits
Circulus suits businesses seeking bill intake, approval workflows, purchase-order matching and supplier payments in one accounts payable platform. SMB customers should have an active QuickBooks Desktop or Online account for full bill-payment capabilities.
Verdict
Circulus covers invoice intake, approval, matching and payments, with mobile access and named accounting integrations. Review the listed subscription and usage fees, along with the QuickBooks requirement for SMB bill payments.
Plans and prices
From Circulus's own pricing page, checked 21 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Startup | $39.99 a month | 1 user · solo businesses · simple enter-and-pay process · Monthly |
| Circulus AP Automation | $48 a month | Additional user $36/month · ACH $0.49/payment · check $1.69/payment · virtual card free · Starting price for first user |
| Accountant | $49.99 a month | Unlimited users · approval workflows · employee expenses · Monthly |
| Business | $69.99 a month | 3 users · approval workflows · Monthly |
| Unlimited | $99.99 a month | Unlimited users · approval workflows · multiple user types · Monthly |
The facts
Each one read from Circulus's own pages, with the date it was checked.
What it does
- Access control
- Role-based access and configurable user roles are provided.checked 21 Oct 2026
- Accuracy claim
- Circulus claims 99% or better data-extraction accuracy from day one.checked 21 Oct 2026
- API
- XTGlobal describes a web-service API for integrating accounting and business software, but no Circulus-specific public API reference is provided on the product site.checked 21 Oct 2026
- Audit and reporting
- The product includes audit trails, search, role-based dashboards, reporting and internal communication tools.checked 21 Oct 2026
- Data extraction
- Circulus accepts semi-structured and handwritten documents using client-specific mapping templates and validation.checked 21 Oct 2026
- Document routing
- Invoices can be routed automatically through configurable approval and business-rule workflows.checked 21 Oct 2026
- Geographic limitation
- The FAQ says payments operated only within the United States at the time of publication.checked 21 Oct 2026
- Hosting model
- Circulus describes its offering as cloud-based and says implementation requires no customer infrastructure changes.checked 21 Oct 2026
- Implementation
- Circulus says implementation is remote and managed, includes application training and onboarding, and requires no client-side technology personnel for ongoing support.checked 3 Oct 2026
- Input channels
- Supported intake methods include web forms, data feeds, uploads, EDI/XML, email, FTP, PO boxes and a proprietary scan interface.checked 21 Oct 2026
- Integrations
- Circulus says it integrates with virtually any ERP or accounting platform; its SMB platform supports QuickBooks Online and QuickBooks Desktop, while its AP integration page names Sage 100 Contractor as well.checked 3 Oct 2026
- Invoice intake
- Invoices and other data can be submitted through web forms, feeds, direct uploads, EDI/XML, email, FTP, PO box services, and its web scan interface.checked 3 Oct 2026
- Limit: G2 usability
- The G2 reviewer said the interface was unintuitive, required extensive training and recommended piloting before rollout.checked 21 Oct 2026
- Limit: Gartner reporting
- A Gartner review says reporting customization remains limited and another mentions a slow pace of development.checked 21 Oct 2026
- Line-item coding
- Circulus provides automated line-item coding for invoices.checked 21 Oct 2026
Where it runs
- Browser requirements
- The FAQ lists Internet Explorer 9–11 or Edge, Chrome 37/38/55 or latest, Firefox 31/32/33/50 or latest, and Safari 5.1.5–7.1.checked 21 Oct 2026
- Mobile apps
- Circulus states that mobile applications for invoice review and approval are available on iOS and Android.checked 21 Oct 2026
The company
- Founded
- 2017checked 28 Sep 2026
- Headquarters
- Plano, Texas, United Stateschecked 28 Sep 2026
- Maker founded
- XTGlobal, the parent company, was founded in 1998.checked 21 Oct 2026
- Maker headquarters
- Circulus lists headquarters at 2701 Dallas Parkway, Suite 300, Plano, Texas 75093.checked 21 Oct 2026
- Maker ownership
- Circulus says it was formed in 2017 as a convergence of business units owned by XTGlobal, Inc.checked 21 Oct 2026
- Maker size
- LinkedIn lists Circulus as privately held, headquartered in Plano, with 501–1,000 employees and founded in 1998.checked 21 Oct 2026
Money
- Free account
- Terms allow invited users to create free accounts for receiving bill payments, but those accounts cannot use other features.checked 21 Oct 2026
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