Clubtreasurer
Clubtreasurer is cloud-based accounting and membership software for clubs, charities, and volunteer-led organisations.
What Clubtreasurer is
Clubtreasurer is cloud-based accounting and membership software for clubs, charities, and volunteer-led organisations. It tracks receipts, payments, balances, funds, events, activities, and budgets, and supports bank reconciliations. Membership tools manage member records, structures, payment plans, subscription payments, balances, invoices, and statements. Reports include financial statements, charity fund layouts such as CC16, and membership reports, with PDF and CSV export. Transactions can be imported from bank statements and online payment systems using uploaded or pasted CSV files; direct bank feeds are described as on hold. Import guidance covers PayPal, Stripe, GoCardless, and SumUp files. A REST API is available through an early access programme. The service runs in a modern browser on desktop, tablet, or smartphone. Additional accounts cost 2 GBP per month. Hosting is stated to be in Germany within the EU.
Good
- Fund and restricted-fund tracking
- Membership payments and statements
- PDF and CSV report exports
- Bank and payment CSV imports
- REST API early access programme
Watch out
- Direct bank feed is on hold
- No free plan is listed
- Additional user accounts cost £2 per month
- Some payment integrations are file imports
Who it suits
Clubtreasurer suits clubs, charities, and volunteer-led organisations managing funds, memberships, budgets, grants, and financial reports. It is useful for groups wanting browser-based access without installing software.
Verdict
Clubtreasurer combines fund accounting, membership administration, budgeting, reporting, and grant tracking in a browser service. Its annual plans include limited user accounts, while payment-system connections described are imports rather than live feeds.
Plans and prices
From Clubtreasurer's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Essentials | £7 a month | 3 user accounts · core financial management · membership sold separately · annually; flexible monthly plans also available |
| Complete | £9 a month | 5 user accounts · budgeting · accruals · stock · fixed assets · VAT · Gift Aid · advanced reports · annually; flexible monthly plans also available |
| Membership bundle — Essentials, 100 members | £9 a month | Includes 100 members · £9 GBP per month; £7 Essentials + £2 Membership, billed annually |
| Essentials + 100-member membership | £9 a month | 100 members · Essentials included · annually |
| Membership bundle — Complete, 100 members | £11 a month | Includes 100 members · £11 GBP per month; £9 Complete + £2 Membership, billed annually |
| Complete + 100-member membership | £11 a month | 100 members · Complete included · annually |
| Membership bundle — Essentials, 250 members | £11.50 a month | Includes 250 members · £11.50 GBP per month; £7 Essentials + £4.50 Membership, billed annually |
| Essentials + 250-member membership | £11.50 a month | 250 members · Essentials included · annually |
| Membership bundle — Complete, 250 members | £13.50 a month | Includes 250 members · £13.50 GBP per month; £9 Complete + £4.50 Membership, billed annually |
| Complete + 250-member membership | £13.50 a month | 250 members · Complete included · annually |
| Membership bundle — Essentials, 500 members | £15 a month | Includes 500 members · £15 GBP per month; £7 Essentials + £8 Membership, billed annually |
| Essentials + 500-member membership | £15 a month | 500 members · Essentials included · annually |
| Membership bundle — Complete, 500 members | £17 a month | Includes 500 members · £17 GBP per month; £9 Complete + £8 Membership, billed annually |
| Complete + 500-member membership | £17 a month | 500 members · Complete included · annually |
| Membership bundle — Essentials, 1000 members | £20 a month | Includes 1000 members · £20 GBP per month; £7 Essentials + £13 Membership, billed annually |
| Essentials + 1000-member membership | £20 a month | 1000 members · Essentials included · annually |
| Membership bundle — Complete, 1000 members | £22 a month | Includes 1000 members · £22 GBP per month; £9 Complete + £13 Membership, billed annually |
| Complete + 1000-member membership | £22 a month | 1000 members · Complete included · annually |
The facts
Each one read from Clubtreasurer's own pages, with the date it was checked.
What it does
- 2026 API news
- On 22 July 2026 the company announced REST API early access for synchronising live member data with external websites and applications.checked 15 Oct 2026
- 2026 import news
- On 25 September 2026 transaction import added one-pass mapping of gross payment amounts and provider fees into linked receipt and payment lines.checked 15 Oct 2026
- 2026 support news
- On 2 October 2026 Clubtreasurer Assist was renamed Clubtreasurer Clinic, priced at £20 for one hour or £80 for five sessions.checked 15 Oct 2026
- Access
- Clubtreasurer is cloud-based and used through a modern browser on desktop, tablet, or smartphone without downloading or installing software.checked 8 Oct 2026
- Accounting
- The software tracks receipts, payments, account balances, funds, events, activities, and budgets, and supports bank reconciliations.checked 8 Oct 2026
- API
- The pricing page says websites and apps can connect through a REST API, and the API guide describes an early access programme.checked 8 Oct 2026
- API authentication
- The API uses OAuth 2.0 client-credentials authentication over HTTPS with one-hour bearer tokens.checked 15 Oct 2026
- API availability limit
- API access is limited to an early-access programme and organisations must request onboarding.checked 15 Oct 2026
- API documentation
- The developer guide publishes base URLs, credential setup, curl and Node.js examples, endpoint behavior and credential revocation instructions.checked 15 Oct 2026
- Bank and payment imports
- Transactions can be imported from bank statements and online payment systems using uploaded or pasted CSV data; a direct bank feed is described as on hold.checked 8 Oct 2026
- Budgeting
- Complete supports multiple budgets and budget versions with actual-versus-budget reporting.checked 15 Oct 2026
- Cash accounting
- It records receipts, payments, transfers, account balances and bank reconciliations, with reconciled transactions locked against accidental changes.checked 15 Oct 2026
- Cloud access
- The service runs in a modern browser on desktop, tablet or smartphone and requires no download or installation.checked 15 Oct 2026
- Data retention
- Inactive trial, premium and free accounts can be automatically removed after stated inactivity periods, while non-renewed premium accounts become read-only after one month.checked 15 Oct 2026
- Events and projects
- Transactions can be assigned to custom cost codes, events and projects so users can compare activity surpluses or deficits.checked 15 Oct 2026
- Fund accounting
- Users can track restricted or designated funding pools and produce charity fund layouts such as CC16.checked 15 Oct 2026
- Hosting
- A maker community subscription FAQ states that systems and data are hosted in Germany within the EU and subject to GDPR rules.checked 8 Oct 2026
- Import automation limitation
- Automatic cost-code matching is approximate and the documentation instructs users to review and correct matches.checked 15 Oct 2026
- Import matching limitation
- Imported event, fund and account names must exactly match existing records or that row can fail.checked 15 Oct 2026
- Invoicing limitation
- The core system is cash accounting and does not provide supplier or customer sub-ledgers; non-member invoicing is handled by treating those parties as member records.checked 15 Oct 2026
- Licence
- The public product pages do not state an open-source licence or publish source code.checked 15 Oct 2026
The company
- Company legal identity
- The privacy policy identifies the operator as Clubtreasurer Ltd, England company 09934425, registered at 54 Leicester Lane, Leamington Spa, Warwickshire CV32 7HF.checked 15 Oct 2026
- Founded
- A Companies House data listing says Clubtreasurer Limited was incorporated on 4 January 2016.checked 15 Oct 2026
- Headquarters
- 54 Leicester Lane, Leamington Spa, Warwickshire, CV32 7HF, United Kingdomchecked 28 Sep 2026
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