ChurchTools
ChurchTools is church management software for congregations of different denominations and sizes, from church plants to multi-site organizations.
What ChurchTools is
ChurchTools is church management software for congregations of different denominations and sizes, from church plants to multi-site organizations. Its modules cover people, groups, posts, calendars, resources, events, wiki, check-in, chat, Sync, and finances. Packages include unlimited groups, calendars, events, wiki sites, chats, check-ins, and reports, as well as a church app, 5 GB of storage, integrations, an open API, a writing assistant, ChurchTools Academy, and email support. The software works on the web and through Android and iOS apps; the mobile app can be signed into several installations at once. Official integrations include services such as CCLI SongSelect, ProPresenter, Nextcloud, MailChimp, and LimeSurvey. Its API has more than 800 REST endpoints, with access at no additional charge. Package XS supports 100 people, with no additional campuses, 10 resources, and 20 rosters.
Good
- Modules cover people, events, finances, and more.
- Packages include unlimited groups and calendars.
- Mobile app can access several installations.
- API access is included at no charge.
- 30-day trial is available.
Watch out
- No free plan is available.
- Package XS supports 100 people.
- Package XS has no additional campuses.
- Android app requires Android 6.0 or higher.
Who it suits
ChurchTools suits churches and congregations looking to manage people, events, groups, resources, and related workflows in one service. It accommodates organizations ranging from local congregations to multi-site churches, with package limits that vary by size.
Verdict
ChurchTools brings church administration modules, mobile access, and integrations together in a paid service. Compare package limits for people, campuses, resources, and rosters with your congregation’s needs.
Plans and prices
From ChurchTools's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Package XS | $39 a month | 100 people · no additional campuses · 10 resources · 20 rosters · 1 Sync connection for +$6 · LDAP Service for +$14 · per month |
| Package S | $59 a month | 200 people · no additional campuses · 15 resources · 30 rosters · 1 Sync connection for +$6 · LDAP Service for +$14 · per month |
| Package M | $99 a month | 500 people · 2 campuses · 25 resources · 50 rosters · 2 Sync connections for +$10.50 · LDAP Service for +$14 · per month |
| Package L | $159 a month | 1,000 people · 3 campuses · 50 resources · 100 rosters · 3 Sync connections for +$14 · LDAP Service for +$14 · per month |
| Package XL | $249 a month | 2,500 people · 5 campuses · 100 resources · 200 rosters · 5 Sync connections for +$19 · LDAP Service for +$14 · per month |
| Package XXL | $399 a month | unlimited people · unlimited campuses · unlimited resources · unlimited rosters · 5 Sync connections for +$19 · LDAP Service for +$14 · per month |
The facts
Each one read from ChurchTools's own pages, with the date it was checked.
What it does
- Access controls
- The service provides individual permission allocation and optional two-factor authentication.checked 30 Sep 2026
- API
- ChurchTools offers more than 800 REST API endpoints, and access to the API is free of charge.checked 30 Sep 2026
- Core modules
- The product includes people, groups, posts, calendars, resources, events, wiki, check-in, chat, Sync and finances modules.checked 30 Sep 2026
- Hosting
- ChurchTools says its servers are located in Germany with Hetzner Online, which has ISO 27001 certification, and that data transmission is SSL-encrypted.checked 30 Sep 2026
- Included features
- Every package provides unlimited groups, calendars, events, wiki-sites, chats, check-ins and reports, plus a church app, 5 GB storage, integrations, an open API, an intelligent writing assistant, ChurchTools Academy and email support.checked 30 Sep 2026
- Integrations
- Official integrations include ALPHA Bookstore, CCLI SongSelect, SongBeamer, OpenSong, ProPresenter, CM Telecom, Optigem, Nextcloud, MailChimp, CleverReach, MailJet, LimeSurvey and Evangelische Termine.checked 30 Sep 2026
- Mobile and web access
- ChurchTools offers web-based software and a mobile app, and the app can be logged into several installations at the same time.checked 30 Sep 2026
- Mobile operating systems
- The ChurchTools app can be installed on Android devices with Android 6.0 or higher and iOS devices with iOS 13 or higher.checked 30 Sep 2026
- Purpose
- ChurchTools is an all-in-one software solution designed to empower churches.checked 30 Sep 2026
- Security and compliance
- ChurchTools says it adheres to the General Data Protection Regulation, while ChurchTools Finance is GoBD-compliant.checked 30 Sep 2026
- Support
- Free dedicated support is included in all ChurchTools packages, with help pages, a forum, a blog and a contact form.checked 30 Sep 2026
- Target customers
- ChurchTools was developed for Christian churches and congregations regardless of denomination or size, including church plants, local congregations and multi-site churches.checked 30 Sep 2026
The company
- Company history
- Jens-Martin Rauen began developing the first version of ChurchTools in 2004, and ChurchTools Innovations UG was founded in 2015 before becoming ChurchTools Innovations GmbH.checked 30 Sep 2026
- Founded
- 2016checked 28 Sep 2026
- Headquarters
- Karlsruhe, Germanychecked 28 Sep 2026
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