CaterXpert
CaterXpert is an event-centered catering management system for coordinating sales, kitchen work, staffing, inventory, transportation, and accounting.
What CaterXpert is
CaterXpert is an event-centered catering management system for coordinating sales, kitchen work, staffing, inventory, transportation, and accounting. Its sales tools handle event bookings and history, tastings, proposal versions, client preferences, change tracking, and event calendars. Menus can be copied, imported, or made from templates, with as many as four created at once. In the kitchen, the system assigns tasks according to staff qualifications, works out ingredient quantities, and prepares shopping lists and prep sheets. Scheduling tools track staff availability and qualifications, manage overtime, and export payroll data; event workers can sign in securely online to check schedules and event details. Transportation features cover driver and vehicle scheduling, route maps, and service and mileage records. Billing data can interface with accounting packages, though specific products are not named. CaterXpert runs as a web service and is listed for macOS, Windows, and web use; it requires internet access and a PC or Macintosh. Pricing is based on user count and available on request, with no free plan. Support and training are advertised, and implementation is described as taking four weeks or less.
Good
- Coordinates sales, kitchen, scheduling, inventory, and transportation.
- Creates up to four menus simultaneously.
- Tracks staff availability, qualifications, and overtime.
- Provides secure web access for event workers.
- Offers help-desk support and training.
Watch out
- No free plan is listed.
- Pricing is available only on request.
- Requires internet access and a PC or Macintosh.
Who it suits
CaterXpert suits catering businesses that need to coordinate event sales, kitchen preparation, staff, and deliveries in one system. It may also fit teams looking for proposal building, menu management, order workflows, and event execution tools.
Verdict
CaterXpert covers a broad set of catering workflows, from proposals and kitchen preparation to staff scheduling and delivery. Buyers should confirm pricing and verify that its listed system requirements suit their setup.
Plans and prices
From CaterXpert's own pricing page, checked 3 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| CaterXpert subscription | Priced on request | Packages start at 1–5 users · larger user counts receive discounts · event-worker and e-Catering customer users included · all modules and 200+ standard reports included · Monthly subscription; pricing depends on user count; contact sales for current prices. |
The facts
Each one read from CaterXpert's own pages, with the date it was checked.
What it does
- Accounting integration
- The sales module says billing data interfaces with popular accounting packages, without naming specific products.checked 3 Oct 2026
- Delivery
- Transportation features include driver and vehicle scheduling, delivery route maps, and vehicle service and mileage records.checked 3 Oct 2026
- Hosting and requirements
- CaterXpert is web-services based and requires internet access plus a PC or Macintosh; the page lists Internet Explorer and Firefox, and Safari for Mac.checked 3 Oct 2026
- Implementation
- The maker describes an implementation process involving operations review, data migration or manual entry, field customization, and user training, with implementation stated as four weeks or less.checked 3 Oct 2026
- Kitchen operations
- The kitchen module assigns tasks by staff qualifications, calculates ingredient quantities, creates shopping lists, and produces prep sheets.checked 3 Oct 2026
- Menu proposals
- Menus can be copied, imported, or built from templates, with up to four menus created simultaneously.checked 3 Oct 2026
- Product
- CaterXpert is a catering management solution designed to help caterers run their businesses more efficiently.checked 3 Oct 2026
- Sales and events
- The sales module supports event booking and history, tastings, proposal versions, change tracking, client preferences, and event workflow calendars.checked 3 Oct 2026
- Staff access
- Event workers can use a secure web login to confirm schedules and view event details.checked 3 Oct 2026
- Staff scheduling
- Scheduling tools track employee availability and qualifications, assign available staff, manage overtime, and export payroll data.checked 3 Oct 2026
- Support and training
- The product pages advertise free help-desk support and training, and the plans page says data migration, on-site training, and webinar-style training are available.checked 3 Oct 2026
- Workflow
- Its event-centric design organizes catering operations into sales, corporate sales/e-catering, kitchen, scheduling, warehouse/inventory, transportation, and accounting modules.checked 3 Oct 2026
The company
- Headquarters
- Herndon, Virginia, United Stateschecked 28 Sep 2026
Money
- Published price limits
- The maker says pricing is based on user count but does not publish numeric plan prices on the pricing page.checked 3 Oct 2026
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