Overview

Spacewell is building operations software spanning workplace management, energy performance, and asset and facility maintenance. It is best suited to organizations coordinating several of those functions across their buildings, rather than buyers seeking a narrowly focused tool or a free entry point. Its breadth and integration options are compelling, but custom pricing and licenses required for some capabilities make procurement and plan fit important considerations.

Key features

Spacewell brings together three operational areas. Workplace tools cover space planning, reservations, service requests, occupancy insights, and 2D or 3D floorplans, giving workplace teams a way to manage both space use and employee requests. Energy adds consumption monitoring, analytics, anomaly detection, forecasting, and carbon reporting. That makes the offering relevant to teams tracking building performance, not just facilities requests.

Asset capabilities include building and asset tracking, service requests, reactive work orders, preventive maintenance, and operational reporting. Work order management, inspection checklists, vendor management, and asset management are also supported. The important caveat is that Asset Entry requires an additional Spacewell Maintenance Planning license for long-term maintenance planning; Dutch legislation access is another separately sold add-on. Buyers considering the entry asset plan should account for those extra licenses if those functions are central to their workflow.

Integrations span Microsoft 365, Google Workspace, SAP, Oracle, Microsoft Dynamics, ServiceNow, Jira, Workday, SuccessFactors, AutoCAD, Revit, CAFM, and BMS systems. Pre-built connectors sit alongside REST APIs, SDKs, and webhooks, which gives organizations several routes to connect existing systems. Security measures include AES-256 encryption at rest, TLS 1.2 or higher in transit, role-based access, SSO, and MFA. Spacewell lists ISO 27001, ISAE 3402 Type II, AIVD Certification in the Netherlands, Cyber Essential Plus in the UK, and GDPR compliance, and says it uses EU-hosted data centers.

Pricing

Spacewell is paid, with custom pricing across its Workplace, Energy, and Asset plans. Workplace Entry, Advanced, and Ultimate, and Asset Entry, Advanced, and Ultimate all require contacting an expert for pricing. There is no published free tier or trial in the plan details, so buyers should expect a sales-led evaluation rather than a self-serve price comparison.

Energy Entry includes 500 data points and one admin user, with extra capacity available for purchase. It is the most constrained listed Energy tier and may suit a smaller deployment with limited monitoring and administration needs. Energy Advanced raises the allowance to 2,000 data points and five admin users, with additional capacity purchasable, making it a more practical fit for broader monitoring or a larger admin group. Energy Ultimate uses customized data points and allows unlimited admin users, which is the most flexible stated option for larger deployments. Prices for all three are custom, so teams need a quote to compare total cost.

All plans are paid; the cheaper Energy tiers impose explicit data-point and admin-user caps. Asset Entry also has the maintenance-planning license requirement and separately sold Dutch legislation add-on to consider. The plan terms do not state seat caps, trial length, or renewal conditions.

Platforms

Spacewell supports web, Android, iOS, and API access. Mobile access is specifically included among its capabilities, which is useful for teams handling workplace or facility operations away from a desk.

Who it's for

Spacewell is a strong fit for organizations that want workplace, energy, and maintenance operations under one software umbrella, especially where connections to business, design, or building-management systems matter. Its security controls and stated compliance credentials will also be relevant to buyers with formal governance requirements. It is less suited to small teams that need transparent pricing or a free plan before engaging a vendor, and buyers who need long-term maintenance planning should not assume Asset Entry covers it on its own.

Pros and cons

Pro: Workplace, energy, and asset operations are covered together, reducing the need to assess separate products for those areas.
Pro: A broad integration roster plus APIs, SDKs, and webhooks gives organizations flexibility in connecting existing systems.
Pro: Stated encryption, SSO, MFA, role-based access, certifications, and EU hosting address several common security and compliance considerations.
Con: Every plan uses custom pricing, so buyers cannot compare published costs before requesting a quote.
Con: Energy Entry and Advanced cap data points and admin users; further capacity costs extra.
Con: Asset Entry needs an additional license for long-term maintenance planning, and Dutch legislation access is a separate add-on.

Alternatives

For buyers who want to compare a paid facilities-management option with a free trial, Planon is worth considering; it supports Android, iOS, web, and API access.

If a free maintenance platform matters more than Spacewell's combined workplace and energy scope, Fiix offers a free plan with limited users, 25 active PMs, unlimited service requests, work orders, downtime tracking, asset management, and mobile access. MaintainX is another freemium option with a free Basic plan and trial; its stated free-plan terms include unlimited work orders, procedures, and requester users, plus two work orders with attached procedures.

Facilio is a paid alternative available on web, iOS, and Android. FM:Systems is another paid option with custom quotes based on managed resources, portfolio size, integrations, and hardware requirements, but no free plan or trial. eFACiLiTY uses custom pricing scoped by deployment needs and supports Android, iOS, and web. QFM is a paid alternative with web, Android, iOS, and self-hosted options. ServiceChannel is a paid option for web, iOS, and Android.

Readers comparing category-specific tools can also browse Facilities Management Software, Property Management Compliance Software, Energy Management Software, and Workplace Management Software.

Verdict

Choose Spacewell if your organization needs workplace, energy, and asset operations connected in one platform and can work with custom-quoted plans. Its broad operational coverage, integration methods, and stated security controls are the main reasons to shortlist it. Look elsewhere if you need upfront pricing, a free plan, or long-term maintenance planning included without an extra Asset Entry license.

	Spacewell	UtilityDataManager
Free plan	No	No
Free trial	No	No
Paid from	—	$299/mo
Open source	No	No
Platforms	Android, api, iOS, Web	Web
Free plan	—	No
Paid from	—	299 /mo

Spacewell vs UtilityDataManager

Spacewell

UtilityDataManager