ephios
8.3#1 in event volunteer management softwareFrom €9.99 a monthFree planAndroidiOSWebAPI
Visitephios vs WhenToHelp
WhenToHelp
7.9#6 in event volunteer management softwareFrom $110 a yearFree planAndroidiOSWeb
VisitWhat both publish
| Fact | ephios | WhenToHelp |
|---|---|---|
| Calendar integrations | Users can subscribe to a personalized read-only event feed in calendar apps including Google Calendar, Apple Calendar, Nextcloud Calendar, and Thunderbird. | Schedules can export and automatically update in Google Calendar, and can reach Outlook or iCal through calendar synchronization. |
| Notifications | Notifications inform users about upcoming events and staffing needs. | Email and text alerts can be sent when schedules or shifts change, with reminders and urgent alerts available. |
| Purpose | ephios is a web-based platform for digital duty and personnel planning by aid organizations. | WhenToHelp provides online scheduling for organizations that coordinate volunteers. |
| Security | The maker says the open-source software is independently security reviewed; its deployment guidance requires HTTPS in production and describes SSL and HSTS configuration. | The privacy policy says accounts are password-protected and data transmissions use SSL encryption. |
| Support | The hosted Starter plan includes personal email support, and the maker says installation and maintenance are handled for customers. | The maker says support is provided by a US-based center and usually answers email questions within minutes. |
ephios plans
- Self-hostedFree
- Hosting Starter€9.99 a month
- ProfessionalPriced on request
WhenToHelp plans
- WhenToHelp LiteFree
- 1-10 helpers monthly$16 a month
- WhenToHelp Full Version$16 a month
- 11-30 helpers monthly$33 a month
- 31-60 helpers monthly$54 a month
- WhenToHelp Full Version$66, paid once
Pick ephios if…
ephios suits aid organizations coordinating volunteer shifts, qualifications, and signups across groups. Self-hosting may suit organizations with the technical capacity to meet its production deployment requirements; hosted Starter is listed for up to 100 users.
Pick WhenToHelp if…
WhenToHelp suits organizations that need to coordinate volunteer shifts and let volunteers manage availability, time off, and shift trades. The free Lite option is restricted to qualifying charities for extended use.