VisitorFlow
VisitorFlow is cloud-based software for managing visitors and workplace operations, with modules for material gate passes, courier management, maintenance he…
What VisitorFlow is
VisitorFlow is cloud-based software for managing visitors and workplace operations, with modules for material gate passes, courier management, maintenance helpdesk, and incident reporting. Visitors can pre-register online or scan a QR code and submit a digital form. Hosts can approve or reject visits, and guards receive live dashboard updates. The visitor module supports photo and signature capture, blacklist management, and Excel reports. Material gate pass data can sync by API with SAP, Oracle, Microsoft Dynamics, or another ERP. Maintenance teams can track assets, breakdown tickets, and preventive maintenance; the mailroom module tracks parcels and sends email, SMS, and WhatsApp alerts. Employees can submit incident reports or suggestions by QR code without downloading an app. Listed integrations include Microsoft Teams approvals, Slack channels, and Google Calendar. VisitorFlow describes its service as GDPR compliant and SOC2 compliant, and says setup requires no servers or complex configuration. Pricing is available on request; the maker offers a live demo.
Good
- Visitors can pre-register or check in by QR code
- Hosts can approve or reject visits
- Material pass data can sync with ERPs
- Incident submissions need no app download
- Cloud modules require no servers
Watch out
- Pricing is available only on request
- Yearly plan prices are not shown
Who it suits
VisitorFlow is designed for manufacturing plants, offices, colleges, schools, and hospitals. It may suit organizations that want visitor handling alongside facilities and mailroom workflows.
Verdict
VisitorFlow brings visitor management together with gate passes, maintenance, courier, and incident workflows. Organizations considering it will need to request pricing and review which yearly plan limits fit their staff or user needs.
Plans and prices
From VisitorFlow's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Courier Management Software — Standard | — | Limits not stated · Yearly subscription; price not shown |
| Maintenance & Helpdesk Software — Premium | — | Unlimited users · Yearly subscription; price not shown |
| Maintenance & Helpdesk Software — Standard | — | Up to 50 users · Yearly subscription; price not shown |
| Material Gate Pass Software — Standard | — | Limits not stated · Yearly subscription; price not shown |
| Visitor Management Software — Premium | — | Unlimited staff in host list · Yearly subscription; price not shown |
| Visitor Management Software — Standard | — | Limited staff in host list · Yearly subscription; price not shown |
The facts
Each one read from VisitorFlow's own pages, with the date it was checked.
What it does
- Cloud and setup
- VisitorFlow describes its modules as cloud-based SaaS that require no servers or complex setup.checked 9 Oct 2026
- Courier workflows
- The mailroom module tracks inbound and outbound parcels, sends email, SMS, and WhatsApp alerts, and provides Excel reports.checked 9 Oct 2026
- ERP integration
- Material gate pass data can be synced via API with SAP, Oracle, Microsoft Dynamics, or another ERP.checked 9 Oct 2026
- Incident reporting
- IncidentFlow lets employees submit incident reports or suggestions by scanning a QR code, without downloading an app.checked 9 Oct 2026
- Integrations
- The homepage lists WhatsApp notifications, Microsoft Teams approvals, Slack channels, and Google Calendar.checked 9 Oct 2026
- Maintenance
- The maintenance module tracks assets, breakdown tickets, and scheduled preventive maintenance from a dashboard.checked 9 Oct 2026
- Product
- VisitorFlow offers cloud software modules for visitor management, material gate passes, courier management, maintenance helpdesk, and incident management.checked 9 Oct 2026
- Security and compliance
- The homepage describes VisitorFlow as GDPR compliant and SOC2 compliant.checked 9 Oct 2026
- Support and demo
- The maker offers a live demo, and the mailroom page advertises a free demo and trial without stating a trial duration.checked 9 Oct 2026
- Visitor check-in
- Visitors can pre-register online or check in by scanning a QR code and submitting a digital form.checked 9 Oct 2026
- Visitor records
- The visitor module supports photo and signature capture, blacklist management, and Excel visitor reports.checked 9 Oct 2026
- Who it is for
- The maker says the platform is designed for manufacturing plants, offices, colleges, schools, and hospitals.checked 9 Oct 2026
The company
- Headquarters
- Vadodara, Gujarat, Indiachecked 28 Sep 2026
- Maker
- VisitorFlow says it is part of Techgate Solutions Pvt Ltd.checked 9 Oct 2026
Where it runs
- Visitor approvals
- Hosts can approve or reject visits, and guards see live updates on a dedicated dashboard.checked 9 Oct 2026
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