Spa/Salon Manager

Overview

Spa/Salon Manager brings appointment booking, point of sale, inventory, client records, and payroll into one system for spa and salon businesses. It suits owners who want broad operational coverage and can choose between cloud access and an installed Windows edition. Its depth is a strength, but the cloud plans start at a meaningful monthly cost and the payment integration is tied to one processor.

Key features

Booking and client records

Online booking, reminders by email and text, waiting lists, cancellation-fill suggestions, and color-coded staff schedules cover more than a basic calendar. Client records add service and purchase history, visit patterns, pricing, and lifetime value, giving businesses useful context for follow-up and service decisions.

Sales, stock, and payroll

The point of sale handles check-in and checkout, multiple payment methods, bar-coded items, discounts, family checkout, and booking the next appointment. Inventory tools track stock and reorder levels alongside labels, vendors, and sales reports. Payroll calculates pay, taxes, and deductions for hourly, salary, flat-rate, and commission arrangements, with printable checks; commission tracking, tip calculation, contractor payments, and payroll reports are also supported. Advanced accounting features integrate with QuickBooks.

Integrated credit card processing uses Gravity Payments and is certified only with Gravity Payments software, a practical constraint for businesses committed to another processor. The maker says cloud data is encrypted, backed up daily, and accessible only to customers and authorized personnel.

Pricing

There is no free plan. Cloud plans include one terminal and owner access at the entry tiers: Cloud Version — 1 Employee costs $74 a month for one employee; Cloud Version — 4 Employees costs $114 a month for up to four; and Cloud Version — 10 Employees costs $144 a month for up to ten. These retain a single terminal, so they suit smaller teams that do not need multiple checkout stations.

Cloud Deluxe costs $250 a month and expands capacity to up to 78 employees and five terminals, with owner access, online booking, and employee access. It is the clearest fit for larger teams needing staff access and more terminals, but is a substantial step up from the smaller cloud tiers.

Installed Windows editions are one-time purchases: Stand Alone — Booth / 1 Employee is 595.00 USD; Stand Alone — 4 Employees is 795.00 USD; Stand Alone — 10 Employees is 1095.00 USD; Stand Alone — 15 Employees is 1345.00 USD; Stand Alone — 20 Employees is 1595.00 USD; and Stand Alone — 78 Employees* is 2095.00 USD. The installed version includes one year of technical support and free updates. A 30-day cloud trial is offered, and cloud customers receive free support for life. Choose installed software if Windows deployment and an upfront payment suit you better; choose cloud for browser-based access.

Platforms

The product is offered for Android, iOS, macOS, web, and Windows. The cloud version runs in a browser, with employee access on iPhone, iPad, Android, and other web-enabled devices. The installed edition runs on Windows. The platform choices make the cloud edition the fit for teams needing mobile or browser access, while the installed option is limited to Windows.

Who it's for

Spa and salon owners who want appointments, customer history, sales, inventory, and payroll handled together will find the broad scope useful, especially when commission or multiple pay methods matter. The maker also offers data migration, service setup, appointment-book configuration, staff training, and full setup. Smaller operations should weigh the cloud seat and terminal limits against their needs; businesses needing another card processor should look elsewhere.

Pros and cons

• Pros: Booking, client histories, point of sale, inventory, and payroll sit in one management system, reducing the need to split these operations across separate tools.
• Pros: Payroll accommodates hourly, salary, flat-rate, and commission pay, with tax and deduction calculations and printable checks.
• Pros: Cloud Deluxe supports up to 78 employees and five terminals, while installed plans offer one-time pricing across several team sizes.
• Cons: The cloud entry tiers each include only one terminal, even as employee limits rise to ten.
• Cons: Integrated card processing is certified only with Gravity Payments software, limiting processor choice.
• Cons: There is no free plan, and the 30-day trial applies to the cloud offer.

Alternatives

SalonApp is worth considering for a small salon that wants a free starting point: its free plan caps usage at 15 clients, 20 appointments per month, and one staff member, with Android, iOS, and web support.

Gratsio is a freemium option on Android, iOS, and web, with a free plan that includes a staff seat alongside limits on listings, products, posts, and service-booking commission.

Tersavia suits a business looking for free booking and client management on the web: its free plan covers every location, has no per-seat charge, and carries no contract.

DaySmart Salon is an alternative for salons seeking a paid product with a free trial across Android, iOS, web, and Windows; its Basic plan is $29 a month for one user and includes online booking and appointment confirmations.

Insight Salon Software is a lower-priced paid cloud option for a solo operator: its Solo Edition costs $25 a month for a single employee, with Android, iOS, macOS, and Windows platforms.

Salonist offers a free plan with 50 appointments per month, online booking, and calendar and scheduling features, making it an option for businesses that want to start without a subscription.

Loop HR is a web-based HR subscription rather than a salon-specific alternative.

EasySalon is another paid web-based salon option.

For a category-wide comparison, see Salon Payroll Software.

Verdict

Spa/Salon Manager is a strong candidate for spa and salon owners who want payroll, booking, customer records, inventory, and sales in a single system, with a choice of cloud or installed Windows deployment. Its broad coverage and varied payroll methods are the main reasons to choose it. Look elsewhere if you need a free plan, more terminals on a lower cloud tier, or integrated card processing beyond Gravity Payments.