Scanlily
Scanlily is an inventory and asset-management service that uses photos and AI to help describe and organize items, with optional QR labels for lookup.
What Scanlily is
Scanlily is an inventory and asset-management service that uses photos and AI to help describe and organize items, with optional QR labels for lookup. Image recognition can generate names, descriptions, categories, and metadata, including for multiple items in a shelf or storage-box photo. Users can also record narrated video; Scanlily says it identifies items, extracts photos, and creates inventory drafts. Search works with natural-language queries, images, or GPS location, and the AI assistant accepts text or voice questions. A QR code lets someone view or update item details in a browser using a phone camera without installing the app; access can be passcode-protected. Asset workflows include checkouts, reservations, pickups, calendars, alerts, maintenance reminders, and audit trails. The service offers Android, iOS, and web access. Inventory backups can be downloaded in CSV, JSON, or offline-viewable HTML with images and attachments. A developer API is included in Premium. The Free plan is free and includes one user and 500 items, with unlimited items using QR labels. Paid plans and custom-priced Enterprise are also listed.
Good
- AI can draft details for multiple photographed items.
- Search supports text, images, and GPS location.
- QR lookup works in a browser without app installation.
- Tracks checkouts, reservations, maintenance, and audit trails.
- Backups include images and attachments.
Watch out
- Free plan includes one user.
- Free plan includes 500 items without QR labels.
- Developer API is included with Premium.
Who it suits
Scanlily may suit organizations that track equipment or other inventory and want photo-based entry, QR access, or checkout workflows. Listed use cases include warehouses, construction, education, property management, laboratories, and IT departments.
Verdict
Scanlily combines inventory capture, search, QR lookup, and asset workflows across mobile and web. Its free plan has one user and 500 items, while QR-labeled items are not subject to that item limit.
Plans and prices
From Scanlily's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | 1 user · 500 items included · unlimited items with QR labels |
| Pro | $9 a month | 2 user licenses · 500 items included · unlimited items with QR labels · $90 USD/yr |
| Ultra | $35 a month | 5 user licenses · 2,000 items · add more anytime · unlimited items with QR labels · $350 USD/yr |
| Premium | $75 a month | Unlimited user licenses · 5,000 items · add more anytime · unlimited items with QR labels · $750 USD/yr |
| Enterprise | Priced on request | 10,000+ items · SSO · dedicated onboarding · custom reports and features · system integrations · priority support · Custom pricing |
The facts
Each one read from Scanlily's own pages, with the date it was checked.
What it does
- AI data handling
- The privacy policy says submitted media is processed under paid API terms that prohibit AI training on the content, and Scanlily says it never uses customer content to train AI models.checked 7 Oct 2026
- AI recognition
- AI image recognition can generate names, descriptions, categories, and metadata, and can recognize multiple items in one shelf or storage-box photo.checked 7 Oct 2026
- API
- The Premium plan includes a developer API, and the features page describes REST API endpoints for integrating Scanlily with other systems.checked 7 Oct 2026
- Asset workflows
- The product includes equipment checkouts and reservations, pickups, booking calendars, alerts, maintenance reminders, and audit trails.checked 7 Oct 2026
- Audience
- The maker lists use cases including warehouses, construction, media production, moving and storage, nonprofits, education, property management, laboratories, manufacturing, and IT departments.checked 7 Oct 2026
- Data export
- The maker says users can download complete inventory backups as CSV, JSON, or offline-viewable HTML, including images and attachments.checked 7 Oct 2026
- Integrations
- The maker says equipment reservations can integrate with Google, iOS, and other calendars.checked 7 Oct 2026
- Purpose
- Scanlily automates inventory by using photos and AI to describe and categorize items, with optional QR labels for item or container lookup.checked 7 Oct 2026
- QR access
- Anyone can scan a QR code with a phone camera to view or update item information in a browser without installing the app; access can be passcode-protected.checked 7 Oct 2026
- Search and assistant
- Users can search inventory with natural-language queries, image recognition, or GPS location, and ask the AI assistant questions by text or voice.checked 7 Oct 2026
- Security
- The privacy policy says Scanlily uses TLS encryption in transit, encryption at rest, encrypted backups, and production access limited to named individuals; it stores no passwords.checked 7 Oct 2026
- Service providers
- The privacy policy lists DigitalOcean, Cloudflare, Google Cloud Identity Platform, Google Gemini, SerpAPI, Stripe, and Google Firebase as providers for hosting, authentication, AI, payments, or app diagnostics.checked 7 Oct 2026
- Support
- The maker advertises extensive help pages and videos, free onboarding, and a free demo; Ultra includes an onboarding training session and Premium includes priority support.checked 7 Oct 2026
- Video inventory
- Users can record video while narrating; Scanlily says its AI identifies items, extracts photos, and creates inventory drafts.checked 7 Oct 2026
Alternatives to Scanlily
- 1
AssetCenter
Free planAndroidiOSWebAPI8.0From $39 a month - 2
Lansweeper
Free planWebAPILinuxmacOS8.0Free plan - 3
AssetTiger
Free planAndroidiOSWebAPI7.9Free plan - 4
Reftab
Free planAndroidiOSWeb7.9From $9 a year - 5
Prey
Free planAndroidiOSWebAPI7.5From $1.30 a month - 6
QR Chameleon
Free planWebAPI7.5From $4 a month