PerfectTablePlan
PerfectTablePlan is desktop software for creating seating plans for weddings, celebrations, and other events.
What PerfectTablePlan is
PerfectTablePlan is desktop software for creating seating plans for weddings, celebrations, and other events. It tracks guest details, RSVPs, meal choices, and preferences, and imports guest information from spreadsheets or address books. Automatic seat assignment can follow seating preferences, with drag-and-drop editing for adjustments. The software prints seating charts and stationery such as place cards, table cards, escort cards, invitations, thank-you letters, and address labels, and exports plans to Word, Excel, and other applications. It works offline and stores table-plan data locally on the computer. Windows and macOS are supported. Home, Advanced, and Professional editions are one-time purchases priced at 29.95 USD, 74.95 USD, and 299.95 USD respectively; each licence lasts indefinitely and covers up to five PCs or Macs for own use. Professional adds custom automatic assignment and barcode guest check-in, though the USB scanner is separate. Email support and a 14-day money-back guarantee are included. Optional web export can expose guest and seating information through a URL.
Good
- Works offline with local data storage
- Imports spreadsheets and address books
- Automatic seating with drag-and-drop editing
- Prints charts and event stationery
- One-time licences last indefinitely
Watch out
- No vendor management tools
- No timeline tools
- Web export can expose guest information
- Barcode scanner sold separately
Who it suits
PerfectTablePlan suits event organizers handling guest lists, RSVPs, seating, stationery, and budgets on Windows or macOS. It fits users who prefer offline, locally stored plans and one-time licensing.
Verdict
PerfectTablePlan focuses on guest management, seating, and printed event materials with offline desktop operation. Review edition limits and the optional web-export exposure before selecting an edition.
Plans and prices
From PerfectTablePlan's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Home Edition | $29.95, paid once | Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Saves, prints or exports plans with more than 30 guests require a licence key · Single payment; not a recurring subscription |
| Advanced Edition | $74.95, paid once | Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Maximum 2 custom guest fields · Single payment; not a recurring subscription |
| Professional Edition | $299.95, paid once | Unlimited event size · Unlimited events · Licence lasts indefinitely · Up to 5 PCs/Macs for own use · Maximum 20 custom guest fields · Single payment; not a recurring subscription |
The facts
Each one read from PerfectTablePlan's own pages, with the date it was checked.
What it does
- Charts and stationery
- It prints seating charts and stationery such as place cards, table cards, escort cards, invitations, thank-you letters, and address labels, and can export to Word, Excel, and other applications.checked 8 Oct 2026
- Edition limits
- Custom automatic seat assignment and barcode guest check-in with a USB scanner are Professional Edition features; the scanner is not included.checked 8 Oct 2026
- Guest imports
- Guest details can be imported from spreadsheets or address books.checked 8 Oct 2026
- Guest management
- It tracks guest details and RSVPs and supports meal choices and preferences.checked 8 Oct 2026
- Offline and storage
- The software works offline and stores table-plan data locally on the user's computer.checked 8 Oct 2026
- Optional web export
- An optional web export can expose guest names and seating assignments, plus optional notes, special requirements, and VIP status, to anyone who knows or guesses its URL; the vendor says it deletes that data after 30 days.checked 8 Oct 2026
- Payment security
- The vendor says Verifone/2Checkout processes purchases, is PCI DSS Level 1 certified, and does not send the vendor customers' financial details such as card numbers.checked 8 Oct 2026
- Purpose
- PerfectTablePlan creates seating plans for weddings, celebrations, and events.checked 8 Oct 2026
- Seating
- The software can automatically assign seats based on seating preferences, with drag-and-drop editing available.checked 8 Oct 2026
- Support
- Email technical support is included with all editions, and the vendor lists a 14-day money-back guarantee.checked 8 Oct 2026
Money
- Free trial
- The vendor offers a free trial with unlimited duration; without a licence key, plans of 30 guests or fewer can be saved, printed, or exported.checked 8 Oct 2026
The company
- Maker and history
- Oryx Digital was founded by Andy and Claire Brice, and the maker says it released PerfectTablePlan version 1 in early 2005.checked 8 Oct 2026
Where it runs
- Platforms
- The download page lists PerfectTablePlan v7.3.0 for Windows 11/10 64-bit and Mac 27 to 11 on ARM and Intel.checked 8 Oct 2026
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