Passera
Passera is web-based billing software for gyms and studios, combining memberships, check-ins, scheduling, and daily operations.
What Passera is
Passera is web-based billing software for gyms and studios, combining memberships, check-ins, scheduling, and daily operations. It handles recurring memberships, drop-ins, and custom invoices processed directly to a customer’s bank account. Staff can check members in by barcode, name, phone number, or manual entry, while each check-in shows whether an account is paid, past due, canceled, or inactive. A searchable directory stores member records, membership status, and attendance history. Scheduling supports group classes, private sessions, and recurring schedules. Smart Email sends billing reminders, welcome messages, and operational updates. The dashboard provides revenue, attendance, and member insights, with reports and CSV exports listed on plans. Passera has Solo, Team, and Multi-Site plans for independent operators and larger businesses.
Good
- Recurring memberships and custom invoices
- Multiple check-in methods
- Class and private-session scheduling
- Revenue and attendance reporting
- CSV exports available
Watch out
- No free plan
- Web platform only
- Solo plan limited to 150 members
- Displayed plan pricing is unusually formatted
Who it suits
Passera suits gym and studio operators needing billing, attendance, scheduling, and member records. Team and Multi-Site plans target businesses with staff or multiple locations.
Verdict
Passera combines payment collection, member administration, check-ins, scheduling, and reporting in one web service. Its plan structure scales from one location to multi-site operations, but access is paid.
Plans and prices
From Passera's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Solo | $9,979 a month | Up to 150 members · 1 location · 0 additional staff · Reports and CSV exports · Page shows “Yearly-20%” and “$20 off”; it does not specify which displayed price is the yearly rate. |
| Multi-Site | — | Up to 2,000 members · Up to 5 locations · Up to 25 staff · Migration/onboarding support · Page shows “Yearly-20%” and “$150 off”; it does not specify which displayed price is the yearly rate. |
| Team | — | Up to 600 members · Up to 2 locations · Up to 8 staff · Priority support · Page shows “Yearly-20%” and “$70 off”; it does not specify which displayed price is the yearly rate. |
The facts
Each one read from Passera's own pages, with the date it was checked.
Money
- Billing
- It supports recurring memberships, drop-ins, and custom invoices processed directly to the customer's bank account.checked 9 Oct 2026
- Multi-site plan
- The Multi-Site plan includes multi-location management, location-scoped staff access, and multi-location reporting.checked 9 Oct 2026
- Team plan
- The Team plan includes staff accounts, instructor management, email campaigns, and retail and POS sales reporting.checked 9 Oct 2026
What it does
- Check-ins
- Supported check-in methods include barcode scanning, name lookup, phone number, and manual entry.checked 9 Oct 2026
- Smart Email provides automated billing reminders, welcome messages, and operational updates.checked 9 Oct 2026
- Getting started
- The contact page asks studios to share information so Passera can reach out to get them set up.checked 9 Oct 2026
- Intended customers
- Passera describes its plans as serving independent operators and larger fitness businesses, including gyms and studios.checked 9 Oct 2026
- Member records
- The searchable member directory includes member records, membership status, and attendance history.checked 9 Oct 2026
- Payment status
- Check-ins reflect whether an account is paid, past due, canceled, or inactive.checked 9 Oct 2026
- Purpose
- Passera describes itself as billing software for gyms and studios, combining membership billing, check-ins, and daily operations.checked 9 Oct 2026
- Reporting
- The dashboard provides revenue, attendance, and member insights; plans also list reports and CSV exports.checked 9 Oct 2026
- Scheduling
- Class scheduling supports group classes, private sessions, and recurring schedules.checked 9 Oct 2026
- Support
- The Team plan lists priority support, while Multi-Site lists migration and onboarding support.checked 9 Oct 2026
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