Onplana

Onplana is project and portfolio management software for teams that need formal schedule controls alongside day-to-day collaboration. It is a strong fit for PMOs and teams migrating from Microsoft Project Online; smaller teams should weigh its project caps and one-time AI allowances before committing.

Overview

Built by Devsoft Solutions as an alternative to Microsoft Project Online, Onplana combines detailed planning with support for waterfall, agile, and hybrid work. Its Gantt view covers critical paths, baselines, float, and all four dependency types. That makes it more compelling for interconnected schedules and resource planning than for teams that only need a simple task board.

Import support spans Microsoft Project MPP and XML, Primavera XER, Excel, CSV, and Project Online OData. These routes should help teams bring existing plans into the platform, and Enterprise plans include migration support from a dedicated specialist.

Key features

Planning and collaboration

Resource management and time tracking sit alongside Gantt scheduling, while Kanban boards, calendars, and sprints accommodate different working styles. Comments, shared whiteboards and wikis, and browser-based co-editing of Word, Excel, and PowerPoint files make it possible to coordinate plans and related work in one place. Teams that already rely on separate collaboration tools may find some of this breadth redundant.

AI and integrations

AI can generate project plans, break down tasks, recommend priorities, chat with project context, create status summaries and reports, detect risks, and provide portfolio insights. Connections include Microsoft Teams, Microsoft 365 Copilot, Outlook, Power BI, Excel, and MCP connections for Claude, Cursor, and ChatGPT. The AI tools are broad, but their token budgets are one-time per seat rather than recurring; the Free plan also has a 25-build-per-day cap. The company says customer data is not used to train AI models.

Security

Onplana specifies TLS 1.2+ for data in transit, AES-256 at rest, two-factor authentication, and tenant data isolation. SSO, SCIM, IP allowlisting, audit-log export, and data residency controls are enterprise features; customer-managed keys are reserved for Enterprise+. This makes the higher tiers more relevant to organizations with stricter identity and governance requirements.

Pricing

Onplana is freemium, with a 14-day trial and paid plans starting at $7 a month. The stated plan prices are per month, while the paid-from rate is per user per month.

The Free tier is tightly capped at two projects, and its 100K-token bonus does not renew. Paid tiers raise project, storage, and token ceilings, but their per-seat AI grants are also one-time. Teams expecting regular AI usage should account for that distinction rather than treating the token totals as monthly budgets.

Platforms

Onplana supports Android, iOS, macOS, Windows, and web, as well as an API, browser extension, and self-hosted deployment option. The range suits teams working across desktop and mobile, while self-hosting is specifically available with Enterprise+.

Who it's for

Onplana is best suited to project teams and PMOs that need structured scheduling, portfolio visibility, and multiple ways to collaborate. Its import coverage makes it a natural candidate for teams moving from Microsoft Project or consolidating plans from spreadsheets and Primavera. Teams with modest needs may find the Free plan's two-project limit restrictive, while teams looking for lightweight issue tracking alone may not benefit from the broader controls.

Pros and cons

• Detailed schedule controls: Critical paths, baselines, float, and all four dependency types support complex project plans.
• Broad import coverage: MPP, XML, XER, Excel, CSV, and Project Online OData offer several paths for moving existing work.
• Collaboration beyond task boards: Shared workspaces and office-file co-editing can keep planning and team coordination together.
• Strict Free limits: Five members and two projects make the no-cost tier suitable for evaluation or very small workloads, not broad adoption.
• Nonrenewing AI tokens: Even paid-plan per-seat allowances are one-time, which limits their usefulness as a predictable ongoing budget.
• Security features are tiered: SSO, SCIM, and related enterprise controls are not included across every plan, and customer-managed keys require Enterprise+.

Alternatives

Compare AI project management software if you want to weigh Onplana against a wider category of tools.

• Taskade AI Agents is another freemium option, with a Free plan for 2 users, 6,000 one-time credits, up to 3 apps, and 1 AI agent.
• Asana is worth considering if its Personal plan for one or two people managing personal projects better matches your needs.
• ClickUp may suit teams that value unlimited tasks and unlimited free-plan members on its Free Forever plan.
• Linear is an alternative for teams that can work within its Free plan's 2 teams and 250 issues, with unlimited members.
• Wrike offers a Free plan with unlimited users, 2 GB of storage per account, and 200 active tasks.
• Teamwork.com has a Free plan for 5 projects and 5 users, and may suit teams comparing a smaller project allowance.
• ProjectLibre offers Microsoft Project import and Gantt and WBS features on its ProjectLibre Core plan at $9.99 a month billed annually.
• monday.com is another freemium option, with a Free plan capped at 2 seats, 3 boards, 200 items, and 500 MB of storage.

Verdict

Choose Onplana if your team needs substantial scheduling controls, broad migration paths, and collaboration tools in one project platform. Its strongest case is for PMOs and teams replacing Microsoft Project Online; look elsewhere if you need a generous free project cap or recurring AI allowances, since the free tier is limited and token grants do not renew.