MarginFlow
MarginFlow is web software for hospitality teams that combines invoices, stock, recipes, waste, sales, and labour information to clarify margins.
What MarginFlow is
MarginFlow is web software for hospitality teams that combines invoices, stock, recipes, waste, sales, and labour information to clarify margins. Users upload supplier invoices for AI extraction, product matching, and purchasing records. The Invoice Control Centre shows expected suppliers, received invoices, missing documents, and conflicts in a weekly view. Stocktake tools count and value products, while recipe costing uses current purchasing data to show recipe costs, selling prices, and GP percentages. Teams can log waste and review its cost alongside sales, labour cost, hours, and labour percentage. AI Insights highlights pressures involving waste, menu GP, and supplier pricing. The product is intended for independent and multi-site restaurants, cafes, bars, hotels, and other hospitality venues. Pricing is per location, with unlimited users. Basic costs £39 a month, Plus £69 a month, and Pro £99 a month. New accounts receive 14 days of full Pro access without a credit card. Afterward, inactive accounts become read-only.
Good
- AI extracts supplier invoice information
- Includes stocktake and recipe costing
- Tracks waste, sales, and labour
- AI Insights flags operational pressures
- 14-day full Pro trial
Watch out
- No free plan
- Plans billed separately per location
- Trial requires activation to keep editing
- Lower plans may omit features
Who it suits
MarginFlow suits independent or multi-site hospitality venues tracking purchasing, food costs, waste, labour, and profitability. It supports teams that need location-based billing and unlimited users.
Verdict
MarginFlow brings core hospitality margin data into one web workspace, from invoice processing through recipe, waste, labour, and profitability analysis. Its tiered plans add controls and insights, with a 14-day Pro trial before activation is required.
Plans and prices
From MarginFlow's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Basic | £39 a month | AI invoice reading · Invoice management · Sales tracking · Dashboard and GP · Purchases tracking · Invoice GP% · Unlimited users · per location |
| Plus | £69 a month | Everything in Basic · Products and suppliers · Stocktake · Invoice Control Centre · Missing invoice tracking · Recipes and recipe costing · Waste tracking · Supplier price comparison · Unlimited users · per location |
| Pro | £99 a month | Everything in Plus · Menu costing and performance tools · Labour cost visibility · AI Insights · Advanced reporting · Advanced profitability analysis · Unlimited users · per location |
The facts
Each one read from MarginFlow's own pages, with the date it was checked.
What it does
- AI Insights
- AI Insights highlights operational pressures such as waste, menu GP and supplier pricing.checked 9 Oct 2026
- Downgrades
- Historical data remains stored after a downgrade, though features not included in the lower plan may become unavailable.checked 9 Oct 2026
- Intended customers
- The site says MarginFlow is built for independent and multi-site restaurants, cafes, bars, hotels and other hospitality venues.checked 9 Oct 2026
- Invoice control
- The Invoice Control Centre provides a weekly view of expected suppliers, received invoices, missing documents and conflicts for review.checked 9 Oct 2026
- Invoice processing
- The platform lets users upload supplier invoices and uses AI to extract information, match products and build purchasing data.checked 9 Oct 2026
- Pricing basis
- Pricing is based on locations, each location is billed separately, and plans include unlimited users.checked 9 Oct 2026
- Purpose
- MarginFlow brings invoices, stock, recipes, waste, sales and labour together to help hospitality teams understand their margins.checked 9 Oct 2026
- Stock and recipes
- Stocktake tools count and value products, while recipe costing uses current purchasing data to show recipe costs, selling prices and GP percentages.checked 9 Oct 2026
- Waste and labour
- Users can log waste and review its cost alongside sales, labour cost, hours and labour percentage.checked 9 Oct 2026
Money
- Annual billing
- The pricing page says annual billing will be available in the future.checked 9 Oct 2026
- Trial
- Every new account receives 14 days of full Pro access, and no credit card is required to start the trial.checked 9 Oct 2026
- Trial access limit
- If a user does not subscribe after the trial, existing information remains accessible in read-only mode and operational data cannot be added or edited until the account is activated.checked 9 Oct 2026
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