KeepR
KeepR is a free desktop app for organizing receipts, expenses, and documents in a searchable library stored on the user's computer.
What KeepR is
KeepR is a free desktop app for organizing receipts, expenses, and documents in a searchable library stored on the user's computer. The library consists of a SQLite file and an image folder; the project says the app requires no account or cloud, sends no telemetry, and makes no network requests at runtime. KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files, then uses bundled Tesseract OCR offline to extract receipt dates, vendors, totals, tax, and payment type. It flags fields that OCR cannot read or is unsure about. Folders, an Inbox review queue, an editable grid virtualized to 10k+ rows, and full-text search help manage records. Exports include CSV, Excel, and searchable PDF, alongside backup and restore tools. KeepR supports eSCL/AirScan network scanners and can import scans from a watched folder. The project is marked pre-release v0.1.0; its Windows and macOS builds are unsigned, and the maker advises keeping another copy of the library. Linux is untested, and several features, including accounting bridges and reporting, are not built.
Good
- Free, with no account or cloud requirement.
- Offline OCR extracts common receipt fields.
- Supports full-text search across OCR and structured data.
- Exports to CSV, Excel, and searchable PDF.
- Supports backup and restore.
Watch out
- Pre-release v0.1.0; Windows and macOS builds are unsigned.
- Linux is untested.
- Virtual printer, reporting suite, and accounting bridges are not built.
- Maker advises keeping another copy of the library.
Who it suits
KeepR may suit Windows and macOS users who want a local receipt library with offline OCR and search. It is a pre-release project, so it is not suited to relying on it as the only copy of important records.
Verdict
KeepR combines local storage, offline OCR, search, and export for receipt records. Its early release status and untested real-world OCR make keeping a separate library copy important.
The facts
Each one read from KeepR's own pages, with the date it was checked.
What it does
- Accuracy caveat
- In the maker's 12-receipt synthetic corpus, 11 receipts were fully correct and the remaining low-confidence receipt was flagged for manual entry; the maker cautions that real receipts may be harder.checked 8 Oct 2026
- API and support
- An unauthenticated HTTP API binds to localhost at 127.0.0.1:17915, and the hobby project has no support SLA.checked 8 Oct 2026
- Export and backup
- KeepR supports CSV, Excel, and searchable-PDF exports, plus backup, restore, archive, and trash.checked 7 Oct 2026
- Extracted fields
- The app extracts receipt date, vendor, total, tax, and payment type, and flags fields OCR could not read or is unsure about.checked 7 Oct 2026
- Import and OCR
- KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files and uses bundled Tesseract OCR offline.checked 7 Oct 2026
- Import and search
- KeepR imports JPEG, PNG, TIFF, BMP, WEBP, PDF, and vCard files and supports full-text search over OCR text and structured fields.checked 8 Oct 2026
- Intended users and limits
- The project presents KeepR as a local alternative to commercial receipt managers, but says Linux and real-world OCR at volume are untested and advises keeping another copy of the library.checked 7 Oct 2026
- Local API
- KeepR exposes an unauthenticated HTTP API on 127.0.0.1:17915 for headless testing and automation, and the security policy says not to expose it.checked 7 Oct 2026
- Local data
- The library consists of a SQLite file and an images folder, both documented and stored locally.checked 8 Oct 2026
- Local storage
- The library consists of a SQLite file and an image folder stored on the user's disk.checked 7 Oct 2026
- Maturity
- The project is marked pre-release v0.1.0, and its maker advises not to rely on it as the only copy of important records.checked 8 Oct 2026
- Missing features
- The project lists its virtual printer, reporting suite, and QIF/OFX and QuickBooks accounting bridges as not built.checked 7 Oct 2026
- Not built
- The virtual printer, expense report suite, and QIF/OFX and QuickBooks accounting bridges are not built.checked 8 Oct 2026
- OCR and extraction
- Bundled Tesseract performs offline OCR and extracts dates, vendors, totals, tax, and payment type.checked 8 Oct 2026
- Organization and export
- Working features include folders, an Inbox review queue, receipt splitting, CSV/Excel/searchable-PDF export, and backup and restore.checked 8 Oct 2026
- Privacy
- The maker says KeepR has no account, cloud service, telemetry, or runtime network requests.checked 8 Oct 2026
- Purpose
- KeepR manages receipts, expenses, and documents in a searchable library stored on the user's disk.checked 8 Oct 2026
- Release status
- The GitHub releases page currently says there are no releases, despite the README referring to pre-built downloads.checked 8 Oct 2026
- Scanner integrations
- KeepR works with eSCL/AirScan network scanners and can import scans placed in its New Receipts folder by other scanner software.checked 7 Oct 2026
- Scanner support
- KeepR supports eSCL/AirScan network scanners and can import scans placed in its watched New Receipts folder.checked 8 Oct 2026
- Search and organization
- Features include folders, an Inbox review queue, an editable grid virtualized to 10k+ rows, and full-text search across OCR text and structured fields.checked 7 Oct 2026
- Security
- The security policy describes a local desktop app with validated library-relative media paths and a preload bridge that limits renderer access.checked 8 Oct 2026
Money
- Free plan
- Yeschecked 20 Sep 2026
Where it runs
- Platform availability
- The README describes Windows and macOS installation, while Linux is untested and Linux packaging and testing are listed as needed contributions.checked 8 Oct 2026
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