IEP Pilot

IEP Pilot is a web-based drafting and workflow service for special-education teams. It is best suited to providers who need structured help turning evaluations and baseline data into SMART goals, and to districts wanting one workspace beyond document creation. The pay-as-you-go model keeps occasional goal or assessment work separate from broader district operations.

Overview

Providers can start with uploaded assessment reports or guided questions plus baseline data. IEP Pilot accepts psychoeducational, speech-language, occupational-therapy, behavior, previous-IEP and related eligibility documents. A single document can yield goals across relevant IEP domains, each with its own baseline, criteria and measurement method. That multi-domain approach is useful when one evaluation informs several services, although every generated goal still requires provider review before it is used.

The service also recommends FAPE services that correspond to the generated goals. It does not determine eligibility or replace the IEP team, so it functions as drafting support rather than an authority on placement or team decisions.

Key features

Goal generation is the core strength. Uploading a report can produce individualized SMART goals and present-level summaries without requiring providers to rebuild each domain manually. Guided input is a practical alternative when a report is unavailable or when baseline information needs to be entered directly.

For districts, the workspace covers intake, eligibility, IEP development, service delivery, progress monitoring, compliance, state reporting and Medicaid billing. Progress monitoring, service tracking, compliance reporting and student-data import support an ongoing workflow instead of a one-time document task. SIS and state integrations help keep rosters and state extracts aligned with the system of record. Individual accounts and role-based data scoping limit users to their assigned students, an important control for larger teams.

Privacy handling is comparatively clear: PDFs travel over an encrypted connection and are deleted after the analysis session. Submitted content is not used to train AI models, and IEP content is not sold, shared or licensed to third parties. The district workspace says it follows FERPA, HIPAA and COPPA guidance, while formal security and privacy certifications are still being pursued. Support is offered by email and phone Monday through Friday, 8:00 AM–5:30 PM.

Pricing

IEP Pilot is freemium, with paid services from $2 and a free plan and trial. The low entry price suits providers with occasional drafting needs, but charges apply per use rather than through a subscription.

• IEP Goal Generator Service: $2, paid once, billed for every Area of Need. One area can contain multiple goals, and there is no subscription.
• Assessment Report Writer Service (1–10 assessments): $5 per assessment, pay only for what you use.
• Assessment Report Writer Service (11–20 assessments): $4 per assessment, pay only for what you use.
• Assessment Report Writer Service (21+ assessments): $3 per assessment, pay only for what you use.

The assessment tiers reward higher-volume batches, while the smallest tier costs more per assessment. Because goal generation is billed for each Area of Need, a multi-domain case can cost more than the headline $2 suggests. District workflow capabilities are presented separately from these task-based services, so districts should confirm the appropriate commercial arrangement before scaling use.

Platforms

IEP Pilot is accessed on the web. That keeps provider and district work available through a browser, but no mobile or desktop application is identified.

Who it's for

The intended users include occupational therapists, speech-language pathologists, resource specialists, teachers, behavior analysts and school psychologists. Individual providers benefit most when they need fast, structured drafts from complex evaluations. Districts are a better fit when they need roster control, reporting, billing and integrations in addition to drafting. Teams seeking automatic eligibility decisions or unreviewed, ready-to-file IEPs should look elsewhere.

Pros and cons

• Pro: One uploaded document can inform goals across multiple domains with domain-specific measurement details, reducing fragmented drafting.
• Pro: Pay-as-you-go goal and assessment services avoid a recurring subscription for occasional users.
• Pro: District tools connect intake through compliance, progress monitoring and Medicaid billing, with SIS and state integrations.
• Pro: Encrypted transfer, post-session PDF deletion and no AI-training use address common data-handling concerns.
• Con: Every generated goal needs professional review, and the platform cannot replace eligibility or IEP-team judgment.
• Con: Per-Area-of-Need and per-assessment billing can make costs unpredictable for broad evaluations.
• Con: Formal security and privacy certifications are still being pursued.

Alternatives

For a broader directory of comparable systems, see IEP Management Software.

CT-SEDS is the better choice for Connecticut local education agencies wanting a free system across Android, iOS, macOS, web and Windows; Medicaid billing and local SIS sync may carry separate costs.

CollaboratED suits teams wanting a free Starter plan with stakeholder access, learning plans, an AI SPED Expert, SIS/LMS interoperability and plan editing across Android, iOS and web.

IEPWriter is an option for schools and universities seeking unlimited users with Pennsylvania district pricing based on special-education enrollment.

PowerSchool Behavior Support is a paid alternative whose pricing requires contacting PowerSchool for a demo.

SEIS is a paid web and macOS/Windows option managed by CEDR Systems.

Impact Suite is a paid platform with SIS writeback, behavior tracking and mental-health and SEL resources, without a free plan.

SIRAS is a paid web-based alternative.

SPEDHub is a paid platform offered through web and API access.

Verdict

Choose IEP Pilot if you are a special-education provider or district that wants AI-assisted goal and summary drafting plus a workflow covering monitoring and compliance. Its strongest case is combining multi-domain generation with low-commitment, per-use pricing. Look elsewhere if your priority is certified security credentials, fixed-cost budgeting for heavy volume, or software that can make professional and team decisions without review.