Floorbase
Floorbase is web-based software for commercial flooring contractors, bringing takeoff, estimating, quoting, jobs, invoicing, warehouse workflows, and payroll…
What Floorbase is
Floorbase is web-based software for commercial flooring contractors, bringing takeoff, estimating, quoting, jobs, invoicing, warehouse workflows, and payroll into one product. Its takeoff tools handle calibrated sheets, multi-page PDFs, room tracing, roll-cut plans, pattern layouts, and wall measurements. Estimates calculate materials, labor, sundries, waste, and coverage rounding, with carton counts rounded to whole cartons. Quotes can be sent as branded PDFs with site conditions and up to six photos; customers can approve through a live link, type a name, or use an optional e-signature. An approved quote becomes a job with phases, purchasing, and billing linked to locked contract numbers. The product imports manufacturer CSV and fcB2B EDI 832 price lists and accepts legacy RFMS numbers. Floorbase Installer adds labor-pool management, work broadcasts, and a combined schedule, with crew-facing screens and text messages in English and Spanish. A 14-day trial provides the full Pro plan without requiring a credit card. Starter is $99 a month per seat; Pro is $179 a month per seat.
Good
- Takeoffs cover multi-page PDFs and room tracing.
- Quotes support live approvals and optional e-signatures.
- Approved quotes convert into jobs with connected purchasing.
- Imports manufacturer CSV and fcB2B EDI 832 lists.
- Full Pro plan trial lasts 14 days without a card.
Watch out
- Starter costs $99 a month per seat.
- Pro has a 1,995.00 USD one-time onboarding fee.
- The product is web-based.
Who it suits
Floorbase is intended for owner-operated commercial flooring companies bidding work for general contractors, property managers, and direct owners. It suits teams that want estimating, job workflows, and installer scheduling in a web product.
Verdict
Floorbase connects flooring takeoffs and estimates to quotes, jobs, purchasing, and billing. Its 14-day Pro trial lets a contractor assess the workflow before choosing a plan.
Plans and prices
From Floorbase's own pricing page, checked 1 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Floorbase Installer | $59 a month | $49/month billed annually · crew and helpers free · no per-person seats · flat monthly |
| Starter | $99 a month | CRM, contacts & pipeline · digital takeoff & quoting · jobs, phases & scheduling · punch lists & photo documentation · invoicing, retainage & payments · client proposal & approval links · per seat; monthly |
| Pro | $179 a month | Everything in Starter · product catalog and CSV/fcB2B EDI imports · purchase orders & receiving · inventory · pick tickets, cut sheets & work orders · HR, time-to-job & payroll · equipment, safety & service · per seat; monthly; $1,995 one-time onboarding |
| Enterprise | $279 a month | Everything in Pro · client portal · advanced reporting & analytics · priority support · per seat; monthly; $4,995 one-time onboarding |
The facts
Each one read from Floorbase's own pages, with the date it was checked.
What it does
- Accounting
- Floorbase describes a double-entry ledger with WIP schedules underneath operational records.checked 15 Oct 2026
- Accounting limit
- QuickBooks connectivity is one-way journal-entry export rather than two-way invoice, customer and bill synchronization.checked 15 Oct 2026
- API/MCP
- External agents can use an org-scoped personal access token against POST /api/mcp using JSON-RPC tools.checked 15 Oct 2026
- API permissions
- MCP tokens inherit the issuer's permissions, default to read-only and can optionally allow propose tools.checked 15 Oct 2026
- API token lifetime
- MCP personal access tokens last 90 days and are rotated or revoked from settings.checked 15 Oct 2026
- CAD limit
- Takeoff plans can be imported as PDF, images or DWG/DXF, but takeoff measurements cannot be exported as CAD.checked 15 Oct 2026
- Cancellation retention
- After cancellation, access continues through the billing period, the workspace remains exportable for 90 days and data is retained for 12 months.checked 1 Oct 2026
- Change orders
- Change orders are versioned and preserve existing quote or job numbering when versions change.checked 15 Oct 2026
- Data hosting
- Application and database hosting, uploaded files and transactional email are handled in United States regions or infrastructure.checked 1 Oct 2026
- Data portability
- Administrators can self-serve a full export of CSV files and uploaded documents, including when a workspace is locked for nonpayment.checked 1 Oct 2026
- Digital takeoff
- Users can calibrate plan sheets, trace rooms, measure areas and plan roll cuts and patterns.checked 15 Oct 2026
- Documentation
- The public help center contains role-based setup guides and extensive articles covering estimating, jobs, inventory, finance, payroll, integrations and security.checked 15 Oct 2026
- Email limit
- Floorbase sends messages and logs replies entered by users but does not synchronize an email inbox.checked 15 Oct 2026
- Estimating
- Assemblies calculate material, labor and sundries with waste and coverage rounding, while carton counts round to whole cartons.checked 1 Oct 2026
- Independent discussion
- A Reddit thread says the founder had been building Floorbase for several months before announcing it publicly.checked 15 Oct 2026
- Independent feature report
- The same Reddit announcement describes takeoff, quotes, scheduling and invoicing as being in one product.checked 15 Oct 2026
- Independent feedback request
- The founder's Reddit post invited users to provide positive or negative feedback on the product.checked 15 Oct 2026
- Independent payment requirement
- The Reddit announcement states that the free trial does not require a credit card.checked 15 Oct 2026
- Independent pricing report
- The Reddit announcement says Floorbase publishes its pricing publicly.checked 15 Oct 2026
Money
- Billing
- The system supports progress invoices, retainage, payment links, AIA-style billing and job costing.checked 15 Oct 2026
- Independent trial report
- The Reddit announcement states that Floorbase offers a 14-day free trial.checked 15 Oct 2026
Where it runs
- Client approvals
- Quotes can be sent as branded PDFs with site conditions, up to six photos, live approval links, typed-name approval and optional e-signatures.checked 1 Oct 2026
The company
- Founded
- The company facts section gives 2026 as Floorbase's founding year.checked 15 Oct 2026
- Headquarters
- The company facts section places Floorbase in Ashland, Virginia, in the Richmond area.checked 15 Oct 2026
Alternatives to Floorbase
- 1
MeasureSquare
Free planAndroidiOSWebAPI8.1From $540 a year - 2
Clockit
Free planAndroidiOSWeb7.9From $49.95 a month - 3
FlooringFlow
Free planAndroidiOSWeb7.9From $39 a month - 4
DoAllFloors
Free planAndroidiOSWeb7.3Free plan - 5
CalcuFloor
Free planWeb7.2From €156 a year - 6
Werx
AndroidiOSWeb7.0From $49 a month