CostBits
CostBits is a web platform for spend control across the source-to-pay process, designed for procurement and finance teams at medium-sized companies.
What CostBits is
CostBits is a web platform for spend control across the source-to-pay process, designed for procurement and finance teams at medium-sized companies. Its AI checks transactions, contracts and invoices for issues such as duplicate payments, blocked vendors and invoices after contract expiry. It also cleans, normalizes and categorizes fragmented procurement data. The platform includes contract storage with tagging, expiry alerts and renewal tracking, and connects contract details with analysis. Spend analytics range from a core dashboard in Small to full analytics in Business and Enterprise. Small limits access to one legal entity, five users and ten contracts, and does not allow user exports. Business supports up to 20 entities, 50 users and 200 contracts, with full data export and raw data access. Enterprise allows unlimited entities, users and contracts and includes a dedicated data team. ERP connections include Dynamics 365 products, Business Central On-Prem, Navision and Axapta, with custom integrations such as SAP, Oracle, Infor M3 and IFS. CostBits offers a 14-day trial and has no free plan.
Good
- Flags duplicate payments and blocked vendors.
- Cleans and categorizes fragmented procurement data.
- Tracks contract expiries and renewals.
- Business and Enterprise include full data export.
- Offers a 14-day trial.
Watch out
- There is no free plan.
- Small has view-only access and no user exports.
- Small is limited to five users and ten contracts.
Who it suits
CostBits suits procurement and finance teams at medium-sized companies that want spend oversight across transactions, contracts and invoices. Plan limits and data access differ by tier.
Verdict
CostBits combines spend checks, data cleanup, contract tracking and analytics for procurement and finance teams. Compare plan limits and data access before choosing a tier.
Plans and prices
From CostBits's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Gold | €171 a month | 11-15 users · implementation fees may apply · €171 per user /month; €2,531 maintenance fee / month |
| Silver | €239 a month | 6-10 users · implementation fees may apply · €239 per user /month; €1,621 maintenance fee / month |
| Bronze | €327 a month | 1-5 users · implementation fees may apply · €327 per user /month; €919 maintenance fee / month |
| Business | — | Up to 20 legal entities · 50 users · 200 contracts · 5 scenario builders · full data export and raw data access · premium support · mo |
| Enterprise | — | Unlimited legal entities, users, and contracts · dedicated data team · custom ERP integrations priced on request · data cleaning and categorization SLA · mo; implementation fee: Min. DKK 631.000 / €84.404 |
| Small | — | 1 legal entity · 5 users · 10 contracts · chat support · view-only data access; no user export · mo |
The facts
Each one read from CostBits's own pages, with the date it was checked.
What it does
- AI data cleaning
- The platform uses AI to clean, normalize, merge and categorize procurement data from multiple sources.checked 15 Oct 2026
- Analytics
- The platform offers spend analytics, with a core dashboard in the Small plan and full analytics in Business and Enterprise.checked 29 Sep 2026
- Contract alerts
- Automated expiration, renewal, notice-period and compliance alerts are included in the contract repository.checked 15 Oct 2026
- Contract fields
- Contracts can hold financial commitments, payment terms, notice periods, termination clauses and penalty conditions as structured data.checked 15 Oct 2026
- Contract repository
- The contract module stores active, draft and expired supplier agreements in one dashboard with ownership and commitment information.checked 15 Oct 2026
- Contract term limit
- The SaaS agreement sets a minimum 12-month initial term and automatic 12-month renewals unless cancelled with at least three months’ notice.checked 15 Oct 2026
- Custom deployment
- CostBits offers a custom service that embeds reused platform components inside a customer’s own environment and integrates with its ERP and finance stack.checked 15 Oct 2026
- Custom development
- Its bespoke-development offering can produce ground-up spend or data platforms with client-owned code priced per project.checked 15 Oct 2026
- Data access
- The Small plan provides view-only access without user exports, while Business and Enterprise include full data export and raw data access.checked 29 Sep 2026
- Data cleaning
- CostBits uses AI to clean, normalize, and categorize fragmented procurement data from source systems.checked 29 Sep 2026
- Data refresh
- The pricing comparison lists monthly data sync for Starter and live sync for Business and Enterprise.checked 29 Sep 2026
- Detected issues
- The product page advertises more than 53 critical financial-data issues and another page lists more than 75 targeted live controls.checked 15 Oct 2026
- ERP integration
- The service offers native ERP data extraction and specifically lists Microsoft Dynamics 365 Business Central integration.checked 15 Oct 2026
- ESG capability
- CostBits converts procurement costs into Scope I, II and III or CO2-equivalent views to support sustainability analysis.checked 15 Oct 2026
- Fraud monitoring
- CostBits identifies duplicate payments, suspicious spending signals and vendor non-compliance across suppliers, invoices and contracts.checked 15 Oct 2026
- GDPR processing
- CostBits processes personal data under documented controller instructions and states that GDPR and applicable data-protection law continue to apply.checked 15 Oct 2026
- Hosting
- The SaaS agreement says customer data is hosted by CostBits after capture, cleaning, enrichment and stitching.checked 15 Oct 2026
The company
- Company focus
- LinkedIn describes the company as using deep data analytics to help SMEs execute procurement effectively and responsibly.checked 15 Oct 2026
- Company founding
- LinkedIn states that CostBits was founded in 2020.checked 15 Oct 2026
- Company headquarters
- LinkedIn lists headquarters at Applebys Plads 7, Copenhagen, Denmark.checked 15 Oct 2026
- Company location
- The company lists Copenhagen, Denmark, as its location.checked 29 Sep 2026
- Company size
- LinkedIn lists CostBits as a privately held company with 11–50 employees.checked 15 Oct 2026
- Headquarters
- Copenhagen, Denmarkchecked 28 Sep 2026
Money
- Free trial
- The pricing page offers a 14-day trial without requiring a credit card.checked 15 Oct 2026
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