CompetenceFlow
CompetenceFlow is training management software for handling course operations, from publishing courses and taking bookings to delivery, certificates and rene…
What CompetenceFlow is
CompetenceFlow is training management software for handling course operations, from publishing courses and taking bookings to delivery, certificates and renewals. Course tools include scheduling, capacity and room management, trainer assignment, participant and waiting lists, and online booking. Trainers can access course details, attendance, materials and feedback. Bookings and attendance connect to invoicing, while certificate expiry messages and renewal links support follow-up. Listed integrations include Moodle, Docebo, Salesforce, HubSpot, Visma, DATEV and Fortnox, alongside REST API, GraphQL and webhooks. The system is paid with no free plan; its tiers include unlimited participants and bookings, and pricing is described as flat-rate without per-booking or per-user fees. Essentials is listed at €4,000 a year, and Operations Platform at €10,000 a year; both are billed annually. Enterprise pricing is custom and not listed. The company says it has ISO/IEC 27001-certified information security and processes participant data in EU data centres. It serves training companies, education providers and associations organizing courses for individuals and company customers.
Good
- Unlimited participants and bookings across tiers.
- Manages scheduling, rooms and trainers.
- Tracks attendance and certification.
- Offers REST API, GraphQL and webhooks.
- Lists EU data centres and security controls.
Watch out
- No free plan.
- Essentials costs €4,000 a year.
- Operations Platform costs €10,000 a year.
- Enterprise pricing is custom and not listed.
Who it suits
CompetenceFlow is aimed at training companies, education providers and associations organizing courses for individuals or company customers. Its listed tools may suit teams managing schedules, trainers, attendance, certificates and renewals.
Verdict
CompetenceFlow brings course operations, trainer tools, attendance, certificates and renewals into one system. Its annual plans have no per-user or per-booking fees, but no free plan is listed.
Plans and prices
From CompetenceFlow's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Essentials | €4,000 a year | Unlimited participants & bookings · best for 1–5 employees · course scheduling, participant management, certificates, rooms, email, reports · €4K–10K /year; billed annually |
| Operations Platform | €10,000 a year | Unlimited participants & bookings · best for 5–50 employees, €1M+ revenue · base platform plus add-ons · €10K–30K /year; billed annually |
| Enterprise | Priced on request | Unlimited participants & bookings · custom scoping · multi-site, multi-entity, multi-language and cross-border options · Custom; billed annually |
The facts
Each one read from CompetenceFlow's own pages, with the date it was checked.
What it does
- AI workflows
- CompetenceFlow says its MCP connection can read course data, create courses, update participants and send messages through supported AI tools.checked 2 Oct 2026
- Course operations
- Features include course scheduling, capacity and room management, trainer assignment, participant lists, waiting lists and online booking.checked 2 Oct 2026
- Enterprise options
- Enterprise features listed include SSO, custom API middleware, white-label portals, dedicated support and dedicated data residency options.checked 2 Oct 2026
- Integrations
- Named integrations include Moodle, Docebo, Salesforce, HubSpot, Visma, DATEV and Fortnox; the maker also lists REST API, GraphQL and webhooks.checked 2 Oct 2026
- Pricing limits
- All tiers include unlimited participants and bookings, and the maker says pricing is flat-rate without per-booking or per-user fees.checked 2 Oct 2026
- Privacy controls
- The maker lists role-based access, encryption, activity logs, consent collection, anonymisation and deletion as data protection measures.checked 2 Oct 2026
- Product
- CompetenceFlow is training management software for running course operations, from publishing courses and taking bookings through delivery, certificates and renewals.checked 2 Oct 2026
- Security
- The maker states that CompetenceFlow has ISO/IEC 27001-certified information security and stores and processes participant data in EU data centres.checked 2 Oct 2026
- Support
- Support is available on working days from 09:00 to 16:00 EET.checked 2 Oct 2026
- Trainer tools
- Trainers can access their courses, participant lists, attendance, materials and feedback.checked 2 Oct 2026
- Who it serves
- The maker describes it as intended for training companies, education providers and associations that organize courses for individuals and company customers.checked 2 Oct 2026
Money
- Billing and renewals
- The system connects bookings and attendance to invoicing and supports certificate expiry messages and renewal links.checked 2 Oct 2026
The company
- Company
- CompetenceFlow is a registered trade name of Eventilla Oy, whose listed address is in Oulu, Finland; the maker says its team has built event and training software since 2010.checked 2 Oct 2026
- Founded
- 2010checked 28 Sep 2026
- Headquarters
- Oulu, Finlandchecked 28 Sep 2026
