Church Flow
Church Flow is church management software for bringing member information, follow-up, check-in, giving, and communication into one workspace.
What Church Flow is
Church Flow is church management software for bringing member information, follow-up, check-in, giving, and communication into one workspace. Person records can combine family and group links with attendance, giving, prayer, and follow-up details. For children’s check-in, it supports self-service kiosks, security tags, badge printing, family linking, and live headcounts. A shared inbox places WhatsApp, SMS, and email exchanges in one thread per person. Churches connect their own messaging and payment-provider accounts, with those providers charging separately; donations settle through the church’s account. Plans are based on average weekly attendance, with database capacity for six times the attendance band under fair use. CSV imports from Planning Center, ChurchTrac, Excel, and Google Sheets are included on every plan. Church Flow works on Android, iOS, and the web, including a phone-browser staff portal. Pricing starts at 79 ZAR/mo with a 30-day trial; there is no free plan.
Good
- Combines records, follow-up, giving, and communications
- Supports kiosks, security tags, badges, and headcounts
- Shared inbox covers WhatsApp, SMS, and email
- CSV imports included on every plan
- Android, iOS, web, and multi-site support
Watch out
- No free plan
- Messaging and payment providers charge separately
- No SOC 2 or ISO 27001 certification
- Custom domains excluded from several plans
Who it suits
It suits churches needing shared records, attendance, children’s check-in, giving, and communications. It also fits churches wanting multi-site support, imports, and mobile browser access.
Verdict
Church Flow groups core church administration and communication functions in one platform, with attendance-sized plans and broad import support. Review the separate provider charges and certification status before choosing it.
Plans and prices
From Church Flow's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Seed | 79 ZAR a month | Up to 50 average weekly attendance · short links and custom domain not included · R79 / mo |
| Sprout | 149 ZAR a month | Up to 100 average weekly attendance · short links and custom domain not included · R149 / mo |
| Rooted | 299 ZAR a month | Up to 200 average weekly attendance · short links and custom domain not included · R299 / mo |
| Growing | 449 ZAR a month | Up to 300 average weekly attendance · short links included · custom domain not included · R449 / mo |
| Flourishing | 699 ZAR a month | Up to 500 average weekly attendance · short links included · custom domain not included · R699 / mo |
| Seed | 790 ZAR a year | Up to 50 average weekly attendance · short links and custom domain not included · R790 / yr |
| Sprout | 1,490 ZAR a year | Up to 100 average weekly attendance · short links and custom domain not included · R1 490 / yr |
| Rooted | 2,990 ZAR a year | Up to 200 average weekly attendance · short links and custom domain not included · R2 990 / yr |
| Growing | 4,490 ZAR a year | Up to 300 average weekly attendance · short links included · custom domain not included · R4 490 / yr |
| Flourishing | 6,990 ZAR a year | Up to 500 average weekly attendance · short links included · custom domain not included · R6 990 / yr |
The facts
Each one read from Church Flow's own pages, with the date it was checked.
What it does
- Cancellation and export
- Churches can export people, giving, and attendance at any time; after cancellation Church Flow says it purges its copy after a 90-day retention window.checked 7 Oct 2026
- Certifications
- Church Flow states that it does not hold SOC 2 or ISO 27001 certification.checked 7 Oct 2026
- Check-in
- The product supports self-serve kiosks, children’s security tags, and live headcounts.checked 7 Oct 2026
- Communications
- A shared inbox brings WhatsApp, SMS, and email conversations into one thread per person.checked 7 Oct 2026
- Data hosting
- Church Flow says congregation data is hosted in a cloud data centre in South Africa and is processed only to provide the workspace.checked 7 Oct 2026
- Giving
- Donations use the church’s own payment-provider account and settle directly to the church.checked 7 Oct 2026
- Import
- Built-in import tools accept CSV exports from Planning Center, ChurchTrac, Excel, or Google Sheets on every plan.checked 7 Oct 2026
- Integrations
- Churches connect their own WhatsApp, SMS, email, and payment-provider accounts, and provider charges apply separately.checked 7 Oct 2026
- Mobile access
- The staff portal is mobile-first and works in a phone browser without an install.checked 7 Oct 2026
- People records
- Person records can combine family, groups, attendance, giving, prayer, and follow-up information.checked 7 Oct 2026
- Purpose
- Church Flow brings church people records, visitor follow-up, kids check-in, giving, and communications together in one platform.checked 7 Oct 2026
- Security
- The service says data is encrypted in transit and at rest, isolated between church workspaces using database row-level security, and administrative actions are audit-logged.checked 7 Oct 2026
- Support
- The company says a real person replies to inquiries within one business day.checked 7 Oct 2026
Money
- Plan limits
- Plans are sized by average weekly attendance, and each includes database capacity for six times its attendance band under fair use.checked 7 Oct 2026
Alternatives to Church Flow
- 1
Planning Center
Free planAndroidiOSWebAPI8.4From $15 a month - 2
ChurchTrac
AndroidiOSWebmacOS8.0From $7 a month - 3
CDM+
AndroidiOSWebAPI7.9From $25 a month - 4
ChurchSuite
AndroidiOSWebAPI7.8From $15.50 a month - 5
Excellerate
AndroidiOSWebLinux7.8 - 6
SimpleChurch CRM
AndroidiOSWebLinux7.7From $35.13 a month