ChildPilot
ChildPilot is a web and mobile platform for managing childcare enrollment and day-to-day center operations.
What ChildPilot is
ChildPilot is a web and mobile platform for managing childcare enrollment and day-to-day center operations. It combines enrollment management with family communication, attendance and check-in, billing and payments, lesson planning, and classroom management. Its Economy plan includes unlimited staff and admin users and unlimited storage, alongside custom billing and invoicing, two-way parent messaging, digital check-in and check-out, and lesson planning. Business adds reservations and tour management, waitlist and capacity tools, inquiry tracking, and priority email and chat support. First includes those Business features, plus a dedicated success manager, onboarding and data migration, priority phone support, multi-site management and SSO, and custom forms, reports, and integrations. ChildPilot is available on the web, iOS, and Android, with mobile apps for both major mobile platforms. The service offers a free plan; paid pricing is available on request.
Good
- Free plan available.
- Web, iOS, and Android access.
- Includes billing, check-in, and family messaging.
- First plan offers multi-site management and SSO.
Watch out
- Pricing for paid plans is on request.
- First-plan details may exceed smaller providers' needs.
Who it suits
ChildPilot suits childcare providers that need enrollment, attendance, billing, lesson planning, and family communication in one platform. Its higher plans are suited to organizations that need reservations, waitlists, multi-site management, or onboarding support.
Verdict
ChildPilot brings enrollment and core childcare operations together, with mobile apps and a free plan. Providers should check pricing directly and compare the included features across Economy, Business, and First.
Plans and prices
From ChildPilot's own pricing page, checked 20 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Economy | — | Unlimited staff and admin users · Unlimited storage · Custom billing and invoicing · Two-way parent messaging · Digital check-in and check-out · Lesson planning and classroom management |
| Business | — | Everything in Economy · Reservations and tour management · Waitlist and capacity orchestration · Inquiry pipeline and lead tracking · Priority email and chat support |
| First | — | Everything in Business · Dedicated success manager · White-glove onboarding and data migration · Priority phone support · Multi-site command center and SSO · Custom forms, reports, and integrations |
| Business Class | — | Everything in Economy · reservations and tour management · waitlist and capacity orchestration · inquiry pipeline and lead tracking · priority email and chat support · Monthly; custom quote calibrated to tuition revenue |
| Economy Class | — | Unlimited staff and admin users · unlimited storage · custom billing and invoicing · onboarding, training, and ongoing support · Monthly; custom quote based on enrolled families |
| First Class | — | Everything in Business · dedicated success manager · white-glove onboarding and data migration · priority phone support · multi-site command center and SSO · custom forms, reports, and integrations · Monthly; custom quote tailored to program |
The facts
Each one read from ChildPilot's own pages, with the date it was checked.
What it does
- Add-ons
- Optional add-ons available across plans include additional digitized documents and texts, scheduled messages, marketing campaigns, payroll integration, and QuickBooks integration.checked 8 Oct 2026
- Attendance and check-in
- Yeschecked 20 Sep 2026
- Contracts and fees
- The pricing page offers annual, semi-annual, quarterly, or month-to-month terms and says plans can be cancelled with 30 days' notice.checked 8 Oct 2026
- Core features
- The platform includes billing, enrollment, attendance, parent communication, staff scheduling, compliance, and reporting tools.checked 8 Oct 2026
- Enrollment
- Enrollment features include website inquiry forms, lead tracking, tour scheduling, digital registration, e-signatures, waitlists, deposits, and document tracking.checked 8 Oct 2026
- Enrollment management
- Yeschecked 20 Sep 2026
- Family communication
- Yeschecked 20 Sep 2026
- Family portal
- The parent portal and mobile app provide schedules, check-in and check-out times, classroom photos, daily reports, billing, and messaging.checked 8 Oct 2026
- Integrations
- ChildPilot lists integrations and workflows for Gusto, QuickBooks, KinderConnect, and keyless facility entry.checked 8 Oct 2026
- Intended customers
- ChildPilot serves childcare and preschool programs, before-and-after-school programs, drop-in centers, school-age care, camps, and multi-site networks.checked 8 Oct 2026
- Purpose
- ChildPilot is an all-in-one childcare management platform for childcare and preschool directors, owners, and operations leads.checked 8 Oct 2026
- Security
- ChildPilot says its data is hosted on Google Cloud Platform and protected with encryption in transit and at rest, role-based access controls, and activity logging.checked 8 Oct 2026
- Support
- Plans include onboarding and training; ChildPilot says customers receive ongoing support and a named account representative.checked 8 Oct 2026
Money
- Billing
- Billing tools handle tuition, recurring invoices, late fees, sibling discounts, subsidies, drop-in charges, and one-off line items.checked 8 Oct 2026
- Billing and payments
- Yeschecked 20 Sep 2026
- Free plan
- Yeschecked 20 Sep 2026
- Lesson planning
- Yeschecked 20 Sep 2026
Where it runs
- Mobile apps
- ChildPilot lists Staff Portal and Parent Portal apps for Apple and Android devices.checked 8 Oct 2026
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