ChildCare Sage
ChildCare Sage is childcare management software for traditional centers, drop-off centers, preschools, afterschool centers, summer camps, and faith-based and…
What ChildCare Sage is
ChildCare Sage is childcare management software for traditional centers, drop-off centers, preschools, afterschool centers, summer camps, and faith-based and learning development centers. It keeps child and family records, including medical histories, immunizations, photos, contacts, enrollment dates, and schedules. Parents and staff can use its timeclock to sign in and out, including group sign-in; it can run on multiple computers or stand alone. Billing options cover tuition and hourly, daily, weekly, or monthly charges, with configurable rates, discounts, parent copays, emailed bills, and automatic ACH and credit card processing. The software also tracks payroll details and center expenses, and records meals to produce daily menus and age-based meal plans. QuickBooks Pro and Gmail are listed integrations. ChildCare Sage is installed locally, not web-based; it runs on Windows or on a Mac with Windows installed. The ChildCare Sage plan is $895, paid once for unlimited children and no modules. The maker lists support and updates for one year with purchase.
Good
- Stores medical, immunization, contact, and schedule records
- Supports group sign-in and sign-out
- Handles multiple billing schedules and automatic payments
- Tracks wages, overtime, expenses, and accounting reports
- Includes QuickBooks Pro and Gmail integrations
Watch out
- No web-based version
- Runs on Windows, including Macs with Windows installed
- No free plan; ChildCare Sage is $895, paid once
- Multiple centers must purchase separate copies
Who it suits
It suits childcare centers that need records, attendance, billing, payroll, and meal planning in one locally installed system. The maker offers center-size options, from small to large.
Verdict
ChildCare Sage covers administrative tasks from attendance and billing to payroll and meal planning. Its local installation and listed purchase terms are important considerations for centers choosing a system.
Plans and prices
From ChildCare Sage's own pricing page, checked 20 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Large Center | $895 a month | billed annually |
| ChildCare Sage | $895, paid once | Unlimited children · no modules |
The facts
Each one read from ChildCare Sage's own pages, with the date it was checked.
What it does
- Attendance
- Its timeclock lets parents and staff sign in and out, supports group sign-in and sign-out, and can run on multiple computers or stand alone.checked 3 Oct 2026
- Center size limits
- Small supports up to 30 active families or 50 active children and 20 staff; Medium supports up to 60 active families or 100 active children and 40 staff; Large supports unlimited children and staff.checked 3 Oct 2026
- Child and family records
- It stores child medical histories, immunizations, photos, parent and pickup-person contact details, enrollment dates, and schedules.checked 3 Oct 2026
- Integrations
- The software lists QuickBooks Pro integration and Gmail integration for sending emails.checked 3 Oct 2026
- Meals
- It stores meal counts and foods consumed and creates and prints daily menus and meal plans for children of different ages.checked 3 Oct 2026
- Networking limit
- The software can be installed on as many computers as desired for one center, while multiple centers must purchase separate copies.checked 3 Oct 2026
- Payments
- The listed features include automatic ACH and credit card account processing.checked 3 Oct 2026
- Payroll and accounting
- It tracks staff timesheets, wages, overtime, reimbursements, payroll taxes, center expenses, and accounting reports.checked 3 Oct 2026
- Purpose
- ChildCare Sage is childcare management software for traditional centers, drop-off centers, preschools, afterschool centers, summer camps, and faith-based and learning development centers.checked 3 Oct 2026
- Refund guarantee
- The homepage advertises a 100% 60-day money-back guarantee.checked 3 Oct 2026
- Security and backup
- The product lists a five-level password system and a built-in database backup function.checked 3 Oct 2026
- Support
- The maker lists toll-free phone, email, forum, and remote online support, and says one year of support and updates is included with purchase.checked 3 Oct 2026
Money
- Billing
- The software supports tuition, hourly, daily, weekly, and monthly billing, with configurable rates, discounts, parent copays, and emailed bills.checked 3 Oct 2026
- Billing and payments
- Yeschecked 20 Sep 2026
- Free plan
- Nochecked 20 Sep 2026
The company
- Company history and location
- The maker says it developed its first childcare management system in 2000 and released the first ChildCare Sage in 2002, and lists Rockville, Maryland, USA as its location.checked 3 Oct 2026
- Founded
- 2000checked 28 Sep 2026
- Headquarters
- Rockville, Maryland, USAchecked 28 Sep 2026
Where it runs
- Platform
- The FAQ says the software runs on Microsoft Windows computers and on Macs with Windows installed; it is installed locally and is not web-based.checked 3 Oct 2026
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