BuildBook
BuildBook is construction management software for home builders, contractors and remodelers, covering projects, communication and client experience.
What BuildBook is
BuildBook is construction management software for home builders, contractors and remodelers, covering projects, communication and client experience. Sales tools include a pipeline, contact management, estimates, branded proposals, digital approvals and a reusable price book. Project management features include Gantt scheduling, tasks, budgets, change orders, client selections, expense tracking and file sharing. Project chat rooms, daily logs, client portals, inline comments, notifications and public sharing links support communication. BuildBook syncs project data, bills, expenses and invoices with QuickBooks Online, and project schedules can be added to calendars through iCal. Its native iOS and Android apps provide full feature functionality, notifications, camera roll access and video recording. Guest access is available. A free plan is limited to one user; the 10-day trial includes every feature, requires no credit card and includes support access. Annual plans include Solo at $79 a month for one user, Team at $149 a month for two to five users, and Business at $249 a month for six to eight users. BuildBook says it is not intended for large commercial construction firms or tract builders with internal sales teams and custom software systems.
Good
- Includes sales, project management and communication tools
- Syncs project data and financial items with QuickBooks Online
- Native iOS and Android apps offer full functionality
- 10-day trial includes every feature and support access
- Guest access is available
Watch out
- Free plan is limited to one user
- Not intended for large commercial construction firms
- Annual Solo plan costs $79 a month
Who it suits
BuildBook is designed for residential custom home builders, remodelers and specialty contractors. Its one-user free plan may suit a solo user, while guest access can accommodate others involved in projects.
Verdict
BuildBook brings sales, project tracking and client communication together for residential construction work. Its stated audience excludes large commercial firms and certain tract builders.
Plans and prices
From BuildBook's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Additional Business user | $20 a month | Additional Pro Team member on Business plan · Monthly add-on |
| Solo (annual plan) | $79 a month | 1 user · unlimited projects · unlimited clients and subs · all features included · $ 79/mo, Annual Plan |
| Solo | $99 a month | 1 user · unlimited projects · unlimited clients and subs · all features · Monthly Plan |
| Solo (monthly plan) | $99 a month | 1 user · unlimited projects · unlimited clients and subs · all features included · Monthly Plan: $99/mo |
| Team (annual plan) | $149 a month | 2–5 users · unlimited projects · unlimited clients and subs · all features included · $ 149/mo, Annual Plan |
| Team (monthly plan) | $179 a month | 2–5 users · unlimited projects · unlimited clients and subs · all features included · Monthly Plan: $179/mo |
| Team | $179 a month | 2-5 users · unlimited projects · unlimited clients and subs · all features · Monthly Plan |
| Additional Business user | $200 a year | Additional Pro Team member on Business plan · Annual add-on |
| Business (annual plan) | $249 a month | 6–8 users · unlimited projects · unlimited clients and subs · all features included · starting at $ 249/mo, Annual Plan |
| Business (monthly plan) | $299 a month | 6–8 users · unlimited projects · unlimited clients and subs · all features included · Monthly Plan: $299/mo |
| Business | $299 a month | 6-8 users · unlimited projects · unlimited clients and subs · all features · Monthly Plan |
The facts
Each one read from BuildBook's own pages, with the date it was checked.
What it does
- API and SDK documentation
- The official help center documents QuickBooks integration but does not provide public API or SDK reference material.checked 15 Oct 2026
- Availability limitation
- The terms provide no uptime or availability guarantee and allow service restrictions.checked 15 Oct 2026
- Budgeting
- Budget tools compare actual project costs with estimates and track change orders, allowances and payments.checked 15 Oct 2026
- Calendar syncing
- Project schedules can be added to mobile and desktop calendars by syncing with iCal.checked 4 Oct 2026
- Client dashboard
- Clients receive a branded dashboard for updates, chat, budgets, selections and tasks.checked 15 Oct 2026
- Client selections
- Selections can be organized by room or category with allowances, amounts and reference documents.checked 15 Oct 2026
- Communication
- The product offers project chat rooms, daily logs, client portals, inline comments, notifications, and public sharing links.checked 4 Oct 2026
- Documentation
- The help center contains dedicated collections for projects, communication, tasks, schedules, financials, selections, people, portfolios and QuickBooks integration.checked 15 Oct 2026
- Expense tracking
- Users can attach invoices, bills and receipts to expenses and assign them to budget items or selections.checked 15 Oct 2026
- Files and media
- Projects support storage and sharing of photos, videos, documents and other files.checked 15 Oct 2026
- Founders
- The About page identifies brothers Carson Miller and Ryan Miller as co-founders.checked 15 Oct 2026
- Google Play data safety
- Google Play says the app may share device or other IDs, collects personal information, encrypts data in transit and says data cannot be deleted.checked 15 Oct 2026
- Guest access
- Yeschecked 24 Sep 2026
- Integration
- BuildBook automatically syncs project data, bills, expenses, and invoices with QuickBooks Online.checked 4 Oct 2026
- Licence
- The service is licensed on a revocable, non-exclusive basis and is not sold to users.checked 15 Oct 2026
- Limit: Capterra financial depth
- Capterra reviewers request stronger invoicing, payment tracking and other financial functions.checked 15 Oct 2026
- Limit: Software Advice pricing
- A Software Advice reviewer said the professional version was too expensive for their organization.checked 15 Oct 2026
The company
- Company facts
- LinkedIn lists BuildBook as privately held, founded in 2018, headquartered in New York and employing 11-50 people.checked 15 Oct 2026
- Headquarters
- Greenwich, Connecticut, United Stateschecked 28 Sep 2026
- Legal owner
- BuildBook terms identify Codefied Inc. as the service owner and operator.checked 15 Oct 2026
Money
- Free plan
- The pricing page offers a free plan with access to sales and marketing tools for a construction business.checked 4 Oct 2026
- Free-plan user limit
- 1checked 24 Sep 2026
Where it runs
- Limit: GetApp customization
- GetApp summaries report requests for more customization, stronger integrations, improved scheduling and a desktop app.checked 15 Oct 2026
- Limit: iOS app reliability
- An App Store reviewer reported freezes, duplicate charges, slow performance and missing notifications.checked 15 Oct 2026
The full review of BuildBook
BuildBook is residential construction software for custom home builders, remodelers and specialty contractors. It is best suited to small and midsize teams that want sales, job coordination and homeowner communication in one system. Its breadth is appealing, but seat-based pricing and its focus on residential work narrow the fit.
Overview
The software connects sales activity to project delivery: estimates and proposals can lead into schedules, budgets, change orders and client updates. That continuity may help residential firms keep customer and job information in one workflow rather than splitting it across separate tools.
BuildBook is not aimed at large commercial construction firms or tract builders with internal sales teams and custom software systems. Those businesses should look elsewhere rather than try to stretch a residential product to fit a different operating model.
It runs on the web, iOS and Android, and supports guest access. That gives clients and other project participants a way to be involved without requiring every person to be a core user.
Key features
Sales and project delivery
A sales pipeline, contact management, estimates, branded proposals, digital approvals and a reusable price book cover the path from lead to accepted work. For a builder or remodeler handling custom jobs, linking those sales steps with project tools is a practical advantage. Gantt scheduling, task management, budgets, change orders, client selections, expense tracking and file sharing then address the work of coordinating the job after approval.
Client communication and mobile access
Project chat rooms, daily logs, client portals, inline comments, notifications and public sharing links give teams multiple ways to keep clients informed. Native iOS and Android apps provide the full feature set, along with device notifications, camera roll access and video recording; that is useful for teams who need mobile access as well as a browser. Project schedules can also sync to desktop and mobile calendars through iCal.
Financial connections and safeguards
Automatic syncing with QuickBooks Online covers project data, bills, expenses and invoices, reducing the need to handle those records in isolation. BuildBook says it uses commercially reasonable safeguards for personal information, but does not guarantee that transmitted or stored information cannot be accessed, disclosed, altered or destroyed. Organizations with strict security requirements should weigh that stated limitation carefully.
Pricing
BuildBook offers a free plan and a 10-day trial. The trial includes every feature, requires no credit card and includes access to the support team; the company also promises direct access to a real person during the trial and as a customer. The free plan is capped at one user, so it is suitable only for an individual who can work within that limit.
Paid plans include unlimited projects, clients and subcontractors, with the listed plan summaries describing all features as included. Solo is $79 a month on the annual plan for one user, or $99 a month on the monthly plan. It suits a solo operator; choosing monthly costs more per month, while annual billing commits the user to that plan term.
Team is $149 a month on the annual plan or $179 a month on the monthly plan. The plan details give it two to five users, making it the relevant step up for a small crew; the higher monthly rate buys flexibility over the annual term.
Business is $249 a month starting on the annual plan or $299 a month on the monthly plan. Its plan details describe six to eight users, so larger teams should confirm the appropriate capacity and custom pricing with BuildBook. Storage rises by tier: 1 TB for Solo, 5 TB for Team and 10 TB for Business. The lower tiers give up storage capacity and seat count, not the listed feature set.
Platforms
BuildBook is available on web, iOS and Android. Its native mobile apps are described as full-featured and support notifications, camera roll access and video recording. Calendar syncing through iCal connects project schedules with mobile and desktop calendars.
Who it's for
Custom home builders, remodelers and specialty contractors are the intended audience. Solo contractors can start with one-user Solo, while small teams can choose Team according to their seat needs. Guest access can bring clients or other participants into project communication without requiring them to occupy a paid user seat.
It is a poor match for large commercial firms and tract builders with internal sales teams and custom systems. The product's residential focus and tiered seat limits make it less appropriate for those operating models.
Pros and cons
- Connected residential workflow: Sales tools, project controls and client communication share one product, which can reduce handoffs between estimating and job coordination.
- Useful accounting link: QuickBooks Online sync includes bills, expenses and invoices as well as project data.
- Full-featured mobile apps: iOS and Android access includes camera roll and video recording, useful for field communication.
- Seat and storage ceilings: Solo stops at one user and 1 TB, while the listed Business user range reaches eight; teams outside those bounds should check capacity and pricing before committing.
- Security caveat: BuildBook does not guarantee information cannot be accessed or changed despite its stated safeguards, a meaningful concern for firms with strict data requirements.
Alternatives
Choose Buildxact if a free starting point with five complimentary credits, AI estimating, professional proposals and Home Depot material ordering better matches your estimating workflow. Beam is worth considering for a web-only option with a free Core plan for up to two users and five free AI estimates, alongside unlimited estimates, projects, invoices and payments.
Hyphen CRM is another paid option for teams comparing software in this space. ClickHome may suit readers seeking a paid product with a free trial and broad platform support, including Windows and self-hosted access. Konstria is another paid option with Android, iOS and web support.
Buildern may fit a team seeking paid plans with two-seat entry and free field workers, subcontractors and vendors; its Starter plan is $225 a month billed annually. BuildTools Bidding is an alternative for custom home builders and remodelers willing to take on a 12-month commitment at $499 a month, with guided onboarding included. NEWSTAR is another paid, web-based alternative.
Verdict
BuildBook is a strong fit for residential builders, remodelers and specialty contractors who want sales, project management and client communication connected, especially when QuickBooks Online and full-featured mobile access matter. Its one-user free cap and clearly tiered paid seats make costs easy to frame for smaller teams, but larger commercial firms, tract builders and teams exceeding the stated seat ranges should look elsewhere.
Getting started
- Visit https://buildbook.co/.
- Start with the free plan if one user is enough.
- Alternatively, use the 10-day trial, which includes every feature and requires no credit card.
- Choose a paid plan if you need more users; annual pricing starts at $79 per user per month.
- Use the web app or the iOS or Android app.
- Connect QuickBooks Online or sync schedules with iCal if useful.
Limits worth knowing
The free plan is limited to one user. The trial lasts 10 days; paid pricing starts at $79 per user per month on an annual plan.
Questions
Does BuildBook have a free plan?
Yes. Its free plan is limited to one user.
How long is the trial?
The trial lasts 10 days, includes every feature, requires no credit card, and includes support access.
Which platforms are supported?
BuildBook is available on the web, iOS, and Android.
Does BuildBook integrate with QuickBooks Online?
Yes. It automatically syncs project data, bills, expenses, and invoices with QuickBooks Online. Project schedules can also sync with desktop and mobile calendars through iCal.
Who is BuildBook designed for?
It is designed for residential custom home builders, remodelers, and specialty contractors, not large commercial construction firms or tract builders with internal sales teams and custom software systems.
