BEO HQ

Overview

BEO HQ is a web-based tool for turning event details into banquet event orders and the paperwork that goes with them. It creates BEOs, proposals, contracts, invoices, and quotes from shared event data, with calculations for service charges, taxes, deposits, and balances built into the process.

For caterers and planners who handle recurring events, saved client, venue, and menu records can reduce repeated entry, and past events can be duplicated. The menu library supports course-based organization, per-person or per-item pricing, and dietary and allergen flags.

BEO HQ does not process payments. Customers retain their own payment setup, while the software focuses on documents and event logistics. The company says users can import and export data freely and take their documents and financials with them. Its terms identify Stripe for payments and Supabase, Vercel, and Cloudflare for infrastructure. Questions can be sent to [email protected].

Key features

• Connected event documents: BEOs, proposals, contracts, invoices, and quotes draw on the same event details.
• Built-in calculations: Service charges, taxes, deposits, and balances are calculated in the builder.
• Reusable records: Save clients, venues, and menus, or duplicate an earlier event.
• Menu details: Organize by course, set per-person or per-item pricing, and record dietary and allergen flags.
• Client sign-off: Pro adds shareable approval links and e-signatures with an audit trail.
• Exports: Starter includes QuickBooks and CSV export.

Pricing

BEO HQ uses a freemium model. The Free plan costs nothing and includes one banquet event order and one catering invoice; PDFs include a small BEO HQ footer credit. A 14-day trial is available.

Starter costs $19 a month, billed monthly. It includes unlimited documents, kitchen sheets and packing lists, reusable clients, venues and menu library, and QuickBooks and CSV export. Pro costs $39 a month, billed monthly, and adds e-signature, client approval links, custom branding, and unlimited team members to everything in Starter.

The first paid subscription has a 30-day money-back guarantee, available once per customer.

Platforms

BEO HQ is available on the web.

Who it's for

BEO HQ describes itself as built for solo caterers and independent planners. Its shared event records and document generation fit businesses that need to prepare catering paperwork without separately maintaining each document. Those seeking staff scheduling or payment processing should note that neither is included.

Readers comparing tools can browse Restaurant Catering Software.

Pros and cons

• Pros: Multiple documents use the same event data; event charges and balances are calculated in the builder; reusable menu records include pricing and dietary details; users can export records and financials.
• Cons: The free plan is limited to one BEO and one catering invoice and places a footer credit on PDFs; payments are not processed in the product; e-signatures and approval links require Pro.

Alternatives

Other options to consider include Caterease, Catertoo, ChefDesk, Puree, CaterOps, CaterTrack, CaterZen, and Curate.

Verdict

BEO HQ brings event orders, proposals, contracts, invoices, and quotes together around one set of event details, with useful menu records and automatic charge calculations. Its limits are clear: the free tier is small, Pro is needed for client approvals and signatures, and payments remain outside the product. For solo caterers and independent planners focused on document preparation, the choice comes down to whether that workflow and the monthly plans fit their needs.