Bedspace Manager
Bedspace Manager is a property-management platform for operators of bedspaces, PGs, hostels, staff housing, labour camps and co-living properties.
What Bedspace Manager is
Bedspace Manager is a property-management platform for operators of bedspaces, PGs, hostels, staff housing, labour camps and co-living properties. It tracks occupancy, leases and balances down to each bed, as well as properties and units. Billing can follow the calendar month or a custom 30-day period from move-in, with automatic proration. Recurring invoices can be timed for arrears, current or advance billing. The system creates branded PDF invoices and sends them to tenants through WhatsApp without requiring a tenant app; WhatsApp also supports reminders and maintenance intake. Its Emma AI assistant can categorize maintenance messages, attach photos or videos, detect duplicates and hand uncertain cases off. Role-based access and a full audit trail support financial controls; invoices and transactions are voided or adjusted rather than deleted. Business Atlas presents a hierarchy from city and place through buildings, floors, properties and units. It runs on web, Android and iOS. Plans begin with Starter at $15 a month for 30 active leases, and every account starts with a 14-day trial without a credit card.
Good
- Tracks occupancy, leases and balances by individual bed.
- Supports calendar and custom 30-day billing.
- Sends branded PDF invoices through WhatsApp.
- Maintenance assistant can categorize and route uncertain cases.
- Offers web, Android and iOS access.
Watch out
- Monthly rentals only; no daily bookings.
- Does not support holiday lets.
- Does not support fixed-term commercial leases.
- Starter includes 30 active leases for $15 a month.
Who it suits
It suits operators managing bed-based monthly rentals such as hostels, staff housing, labour camps and co-living properties. It is not suited to operators needing daily bookings, holiday lets or fixed-term commercial leases.
Verdict
Bedspace Manager focuses on bed-level operations, monthly billing and WhatsApp tenant communication. Its rental-type limits and active-lease caps should be checked against the properties you manage.
Plans and prices
From Bedspace Manager's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $15 a month | up to 30 active leases · unlimited properties and units · 17-widget dashboard · calendar and custom billing · iOS, Android and web · $15/mo |
| Growth | $45 a month | up to 90 active leases · Business Atlas · Excel tenant import · rent-change proration · $45/mo |
| Elite | $105 a month | up to 210 active leases · WhatsApp PDF invoices · maintenance tracking · five team roles · monthly financial reports · $105/mo |
| Teams | $245 a month | unlimited active leases · own WhatsApp number integration · advanced financial reports · priority support · $245/mo |
The facts
Each one read from Bedspace Manager's own pages, with the date it was checked.
Where it runs
- Apple system requirement
- The iPhone app requires iOS 13 or later, is 41.5 MB, and is listed as English-language software from Sword Tech Labs LLC.checked 15 Oct 2026
What it does
- Bed-level inventory
- The system tracks properties, units, beds, occupancy, leases, and balances down to individual beds.checked 1 Oct 2026
- Business Atlas
- Business Atlas drills through city, place, building, floor, property and unit levels while showing occupancy, balances and lease status.checked 15 Oct 2026
- Cancellation retention
- After cancellation, accounts remain read-only for four months and are then permanently deleted; data can be exported during the read-only period.checked 15 Oct 2026
- Dashboard
- The dashboard provides 18 live widgets covering income, expenses, lost rental revenue, occupancy and leases.checked 15 Oct 2026
- Data use
- The privacy policy says operator and tenant data is not sold, rented, shared with other operators or used to train third-party systems.checked 15 Oct 2026
- Deployment
- The product is cloud-hosted and marketed as requiring no server or IT setup.checked 15 Oct 2026
- Geographic support
- A business can operate in any country supported by Google Maps, with currency and time zone set from the country selected during setup.checked 15 Oct 2026
- Global operation
- Users select a business country and the system configures currency and time zone automatically for countries covered by Google Places.checked 1 Oct 2026
- Google Play developer
- Google Play lists Sword Tech Labs LLC as developer, with an address at 131 Continental Dr, Suite 305, Newark, Delaware 19713-4324, United States.checked 15 Oct 2026
- Independent directory coverage
- G2, GetApp and Software Advice describe the product as specialized software for shared accommodation, co-living, hostel, staff-housing and labour-camp operators.checked 15 Oct 2026
- Integrations
- Official pages identify Google Places API, Google Sign-In, WhatsApp Business API, payment processing, email delivery and push notifications as connected services.checked 15 Oct 2026
- Limit: cloud-only model
- The student-accommodation page describes Bedspace Manager as fully cloud-hosted, with no server installation or implementation project.checked 15 Oct 2026
- Limit: lease caps
- Starter, Growth and Elite restrict active leases to 30, 90 and 210 respectively; new leases require upgrading or freeing capacity after the limit is reached.checked 15 Oct 2026
- Limit: permanent country choice
- The FAQ says the business country selected during setup cannot later be changed because it controls currency, time zone and billing calculations.checked 15 Oct 2026
- Maintenance AI
- The Emma AI assistant can receive tenant maintenance messages on WhatsApp, categorize tickets, attach photos or videos, detect duplicates, and hand off uncertain cases.checked 1 Oct 2026
- Maintenance automation
- Tenants can open maintenance tickets through WhatsApp, where the Emma AI assistant logs them automatically.checked 15 Oct 2026
- Monthly-only focus
- Bedspace Manager supports monthly rentals only and does not support daily bookings, holiday lets, or fixed-term commercial leases.checked 1 Oct 2026
- Portfolio view
- Business Atlas provides a hierarchy from city and place through building, floor, property, and unit.checked 1 Oct 2026
- Property structures
- The system supports seven unit types and four bed types, including private rooms, bedspaces, partitions, loft rooms, shared rooms, single beds, double beds and bunk beds.checked 15 Oct 2026
- Purpose
- Bedspace Manager is a property-management platform for bedspaces, PGs, hostels, staff housing, labour camps, and co-living operators.checked 1 Oct 2026
Money
- Billing models
- It supports calendar billing from the first to the end of the month and custom 30-day billing from move-in, with automatic proration.checked 1 Oct 2026
- Lease billing
- Leases support calendar billing from the first to the end of the month or custom 30-day rolling billing from move-in, with automatic proration.checked 15 Oct 2026
The company
- Company founding
- G2’s category profile lists Bedspace Manager for Co-Living as founded in 2024 and associated with one LinkedIn employee.checked 15 Oct 2026
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