aptEDMS
aptEDMS manages controlled documents for engineering and capital projects, bringing revisions, reviews, transmittals and retention into one register.
What aptEDMS is
aptEDMS manages controlled documents for engineering and capital projects, bringing revisions, reviews, transmittals and retention into one register. It supports drawings and models, specifications, reports, procedures, policies, certificates and records. Each new issue creates an append-only revision; older versions remain readable and are marked as superseded. Review workflows can assign named reviewers, working-day due dates and reminders, while transmittals are sealed ZIP files with a hash over the manifest. In the browser, users can search full text and mark up documents with revision clouds, callouts, stamps, layers and calibrated measurements. Scheduled reports can be exported to PDF or Excel, and records can be managed with retention rules, legal holds and companion-PDF rules. Access controls include project roles enforced at database level, alongside listed SSO, SCIM provisioning and two-factor authentication. Its stated limits include no desktop CAD sync agent, ISO 19650 naming validation or virus scanning on upload.
Good
- Append-only revision history keeps superseded issues readable.
- Review workflows include named reviewers and reminders.
- Reports export to PDF or Excel.
- Project roles use database-level row security.
- Customers can export documents and audit entries for free.
Watch out
- Desktop CAD sync agent is not built.
- ISO 19650 naming validation is not built.
- Virus scanning on upload is not built.
Who it suits
aptEDMS suits engineering and capital-project teams in industries such as energy, utilities, transport, manufacturing and life sciences. It is aimed at organizations that need controlled revisions, review workflows and retention controls.
Verdict
aptEDMS brings document control, review, audit and retention functions together for project work. Its listed gaps in CAD sync, naming validation and upload scanning may matter to teams that require those capabilities.
Plans and prices
From aptEDMS's own pricing page, checked 3 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| A project | £400 a month | Unlimited users · 1 TB of documents · Extra storage priced per terabyte and agreed up front · Monthly or annual; annual takes two months off. No contract term; cancelled by telling aptEDMS. |
The facts
Each one read from aptEDMS's own pages, with the date it was checked.
What it does
- Access and identity
- Per-project roles are enforced by database-level row security; the site also lists single sign-on, SCIM provisioning and two-factor authentication.checked 3 Oct 2026
- Data export
- On leaving, customers can export the register to CSV and download documents, revisions and audit entries for free.checked 3 Oct 2026
- Demo and support
- A live sample-project demo is available without sign-up or installation; the pricing page says all features are switched on in the demo.checked 3 Oct 2026
- Document types
- It supports drawings and models, specifications and reports, procedures and policies, and certificates and records.checked 3 Oct 2026
- Integrations and API
- The site names SSO/OIDC and API access and describes CFIHOS reference data, facility tree and tag register support.checked 3 Oct 2026
- Integrity and audit
- The site says each revision has SHA-256 integrity and that revisions and workflow actions are append-only, with no update or delete policy for any role, including administrators.checked 3 Oct 2026
- Intended users
- The site names energy and process, utilities, transport and infrastructure, manufacturing and life sciences, public sector, and engineering consultancies as target industries.checked 3 Oct 2026
- Notable limits
- The site says a desktop CAD sync agent, ISO 19650 naming validation and virus scanning on upload are not built.checked 3 Oct 2026
- Purpose
- aptEDMS manages controlled documents, revisions, reviews, transmittals and retention in one register for engineering and capital projects.checked 3 Oct 2026
- Reporting and records
- Users can schedule drag-and-drop reports for PDF or Excel export, and apply retention rules, legal holds and companion-PDF rules.checked 3 Oct 2026
- Reviews and transmittals
- Review workflows include named reviewers, working-day due dates and reminders; transmittals are sealed as ZIPs with a hash over the manifest.checked 3 Oct 2026
- Revision control
- Each issue creates a new append-only revision, while superseded revisions remain readable and marked.checked 3 Oct 2026
- Search and markup
- The browser provides full-text search and document markup, including revision clouds, callouts, stamps, layers and calibrated measurement.checked 3 Oct 2026
- Standards
- aptEDMS describes ISO 19650 support as partial and says ISO 19650 naming validation is not built; its ISO 19475 assessment lists six areas conformant, three partial and seven not yet built.checked 3 Oct 2026
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