WhenX
WhenX is a browser extension and web service for recruiters tracking candidates found through LinkedIn and other searches.
What WhenX is
WhenX is a browser extension and web service for recruiters tracking candidates found through LinkedIn and other searches. It records whether candidates were scanned, favorited, contacted or rejected, and lets recruiters add notes to LinkedIn profiles. Candidate status can appear in LinkedIn and Google search results. Users organise people into talent pools with tags for skills, languages, clients, project codes or relocation needs, then filter those tags in the sourcing CRM. The service describes its CRM as collaborative and supports one-click export of promising candidates to an ATS. The Free plan tracks up to 100 candidates and three talent pools with unlimited timestamps. Premium lists unlimited candidates and talent pools, LinkedIn and Google Search, and an external talent CRM. Team adds shared data, unlimited team members, shared search and centralized billing. Pricing starts with a free plan; paid plans are listed in euros.
Good
- Tracks candidate status in searches
- Tags and filters talent pools
- One-click ATS export
- Free plan includes 100 candidates
- Team supports shared candidate data
Watch out
- Free plan limited to 100 candidates
- Free plan allows three talent pools
- No free trial
- Privacy policy permits USA data transfer
Who it suits
WhenX suits individual recruiters and recruiting teams that need candidate status tracking, talent pools and sourcing CRM filters. Teams can share candidate data and ownership.
Verdict
WhenX focuses on organising sourcing activity around candidate records, statuses and searchable talent pools. The free tier covers small lists, while Premium and Team expand capacity and collaboration.
Plans and prices
From WhenX's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Track 100 candidates · 3 talent pools · Unlimited timestamps |
| Team | €35 a month | Everything in Premium · Shared candidates · Shared talent pools · Unlimited team members · Shared LinkedIn Search · Centralized billing · Team data ownership · €35 per month / user, billed yearly; monthly billing is €45 per month / user |
| Premium | €25,299 | Unlimited candidates · Unlimited talent pools · LinkedIn Search · Google Search · External Talent CRM · €299 / year; monthly billing is €35 per month |
The facts
Each one read from WhenX's own pages, with the date it was checked.
What it does
- ATS export
- The site says users can export promising candidates to their ATS with one click.checked 7 Oct 2026
- Candidate statuses
- Candidate status tags include scanned, favorite, contacted, and rejected.checked 7 Oct 2026
- CRM
- WhenX describes its sourcing CRM as a collaborative way to filter candidates by skill, status, client, or outreach history.checked 7 Oct 2026
- Privacy
- WhenX says it uses local browser history and that this history is not sent to a server or leaves the local machine.checked 7 Oct 2026
- Privacy policy
- The privacy policy says the service may collect email address, cookies, and usage data, and may transfer personal data to the USA.checked 7 Oct 2026
- Purpose
- WhenX helps recruiters track candidates they have seen, contacted, or rejected and record notes on LinkedIn profiles.checked 7 Oct 2026
- Search visibility
- WhenX displays candidate status in LinkedIn and Google search results.checked 7 Oct 2026
- Security
- The privacy policy says WhenX uses commercially acceptable means to protect personal data but cannot guarantee absolute security.checked 7 Oct 2026
- Support
- The site lists [email protected] as its contact email.checked 7 Oct 2026
- Talent pools
- Users can tag candidates with skills, languages, clients, project codes, or relocation needs and filter those tags in the CRM.checked 7 Oct 2026
- Who it serves
- WhenX describes its audience as recruiters who need to keep track of candidates, including recruiting teams.checked 7 Oct 2026
Money
- Free plan limit
- The Free plan includes tracking up to 100 candidates and 3 talent pools, with unlimited timestamps.checked 7 Oct 2026
The company
- Team data
- The Team plan says candidates added by team members belong to the team account and remain accessible to the team if a member leaves.checked 7 Oct 2026
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