WCONLINE
WCONLINE is an appointment, recordkeeping, and reporting system for writing centers, tutoring centers, and academic support programs.
What WCONLINE is
WCONLINE is an appointment, recordkeeping, and reporting system for writing centers, tutoring centers, and academic support programs. Students can search for appointments by subject, class, location, availability, and meeting type, then make changes within administrator-set rules. Administrators can cap appointments by day, week, month, or across the schedule, and pause booking after no-shows or late cancellations. Sessions may be in person, asynchronous, or synchronous; a built-in consultation module supports video, audio, chat, screensharing, and collaboration. WCONLINE connects with Zoom, Microsoft Teams, Google Meet, Webex, and other meeting spaces, and supports SAML single sign-on. Administrators can export data to spreadsheets, use the API, and map appointment data to systems such as EAB Navigate or Salesforce. Standard institutional subscriptions cost $200 a month or $1,999 a year. A 30-day trial is available. The traditional license is for institutions with a physical campus and face-to-face instruction; online-only institutions have a separate program.
Good
- Supports in-person, asynchronous, and synchronous appointments.
- Built-in module includes video, chat, and screensharing.
- Integrates with major meeting platforms and SAML SSO.
- Subscriptions include unlimited configuration support.
Watch out
- No free plan; trial lasts 30 days.
- Traditional license requires a physical campus and face-to-face instruction.
Who it suits
WCONLINE suits academic support programs that need student self-booking, appointment controls, and reporting. Institutions offering online-only instruction should review its separate licensing program.
Verdict
WCONLINE combines appointment scheduling with records, reporting, and online consultation tools for academic support programs. Its licensing distinction and paid subscription are key considerations for institutions evaluating it.
Plans and prices
From WCONLINE's own pricing page, checked 9 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Standard institutional subscription (monthly) | $200 a month | Unlimited users · all program features · unlimited support · future updates included · per month |
| Standard institutional subscription (annual) | $1,999 a year | Unlimited users · all program features · unlimited support · future updates included · per year |
| Online-only institution subscription | $2,175 a year | Includes 2,500 appointments/year · each additional 2,500 appointments costs $500/year · all support, upgrades, new features, staff, and students included · annual subscription only; usage fee billed at year end above 2,500 appointments |
The facts
Each one read from WCONLINE's own pages, with the date it was checked.
Where it runs
- Appointment controls
- Administrators can set appointment limits by day, week, month, or across the schedule, and can temporarily disable booking based on no-shows and late cancellations.checked 9 Oct 2026
What it does
- Compliance documents
- The maker lists a VPAT/accessibility conformance report and Section 889 representation as publicly available, while HECVAT and W-9 documents are available on request.checked 9 Oct 2026
- Hosting
- WCONLINE runs in datacenters in the United States and Canada, with each site hosted in one region and its data kept there.checked 9 Oct 2026
- Integrations
- WCONLINE integrates with Zoom, Microsoft Teams, Google Meet, Webex, and other virtual meeting spaces, and supports SAML single sign-on.checked 9 Oct 2026
- License scope
- The traditional license is for institutions with face-to-face instruction and a physical campus; online-only institutions use a separate licensing program.checked 9 Oct 2026
- Meeting formats
- The platform supports in-person, asynchronous, and synchronous appointments, with a built-in online consultation module for video, audio, chat, screensharing, and collaborative tools.checked 9 Oct 2026
- Mobile access
- The platform is mobile friendly and its features are accessible in a phone browser without downloading an app.checked 9 Oct 2026
- Purpose
- WCONLINE manages appointments, records, and reporting for writing centers, tutoring centers, and academic support programs.checked 9 Oct 2026
- Reporting and API
- Administrators can export system data to spreadsheets and use the included API; appointment data can also be mapped to platforms such as EAB Navigate or Salesforce.checked 9 Oct 2026
- Scheduling
- Students can search for appointments by subject, class, location, availability, and meeting type, and can modify appointments within administrator-defined parameters.checked 9 Oct 2026
- Security
- WCONLINE says its security practices are documented in its HECVAT, available to customers and prospective customers on request.checked 9 Oct 2026
- Support
- Subscriptions include unlimited configuration support, and the maker says support requests are typically answered within a few hours with same-day phone or Zoom calls available.checked 9 Oct 2026
The company
- Headquarters
- New York, NY, United Stateschecked 28 Sep 2026
- Maker and history
- The maker identifies WCONLINE as created in 1996 and describes it as an online scheduling, recordkeeping, and reporting solution for academic institutions.checked 9 Oct 2026
Money
- Trial
- The maker offers a 30-day no-risk trial, with a site set up within 24 hours and configured with help from a solution expert.checked 9 Oct 2026
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