Vic.ai APSuite
Vic.ai APSuite streamlines invoice approvals for finance teams and accounts payable operations.
What Vic.ai APSuite is
Vic.ai APSuite streamlines invoice approvals for finance teams and accounts payable operations. Approval workflows can route invoices based on roles, individuals, vendors, amounts, GL accounts, cost centers, or purchase-order mismatches. Autopilot can complete routine approval steps when AI confidence reaches configured thresholds. The mobile app supports invoice approvals and configurable notifications, including routing items to substitute approvers when someone is unavailable. Each approval process retains a log of actions, comments, and decisions. Vic.ai lists integrations with Oracle, Microsoft, Coupa, Sage, Workday, and Vista, and says its open API can connect with any ERP or accounting system. It also supports real-time, two-way master-data exchange with an ERP. Vic.ai says it holds annually renewed SOC 1 Type II and SOC 2 Type II certifications and follows an ISO 27001 framework. Data in transit uses HTTPS/TLS, while data at rest uses AES-256 encryption, according to its Trust Center. The AP Module is listed at $25,000 a year on a 12-month contract.
Good
- Routes approvals using configurable business rules.
- Autopilot can handle routine approval steps.
- Mobile app supports invoice approvals.
- Keeps logs of actions, comments, and decisions.
- Supports real-time, two-way ERP master-data exchange.
Watch out
- Costs $25,000 a year.
- Requires a 12-month contract.
Who it suits
It is designed for finance teams and accounts payable operations that need rule-based invoice routing and mobile approvals. It may also suit organizations seeking ERP data exchange and an approval audit trail.
Verdict
Vic.ai APSuite combines configurable approval routing, automation, mobile review, and audit records. Its listed annual price and contract term are important considerations for buyers.
Plans and prices
From Vic.ai APSuite's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Vic.ai AP Module | $25,000 a year | AI platform for invoice processing and approvals · 12-month contract |
| Vic.ai APSuite | Priced on request | Enterprise AP automation; invoice processing, PO matching, approvals and payments |
The facts
Each one read from Vic.ai APSuite's own pages, with the date it was checked.
What it does
- AI data use
- Vic.ai says global models use derived, non-identifiable data for invoice header predictions, while local line-coding models are trained on customer materials without sharing learning across clients.checked 30 Sep 2026
- Analytics
- Vic.ai analytics reports time per invoice, touches per user and vendor-level performance and accuracy.checked 15 Oct 2026
- API authentication
- API access requires a Vic.ai client ID and client secret supplied by a Vic.ai representative.checked 15 Oct 2026
- API functions
- The API documentation describes master-data sync, historical training-data sync and webhooks for invoice, payment and purchase-order events.checked 15 Oct 2026
- API regional endpoints
- The documentation lists separate US and Norway API base URLs.checked 15 Oct 2026
- Audit trail
- The approval process keeps a detailed log of actions, comments, and decisions.checked 30 Sep 2026
- Bidirectional sync
- ERP and Vic.ai master data can synchronize in real time in both directions.checked 15 Oct 2026
- Cloud infrastructure
- Vic.ai says its infrastructure runs on AWS and uses role-based access and data-governance controls.checked 15 Oct 2026
- Data extraction
- AI extracts invoice header and line details without customer-built templates.checked 15 Oct 2026
- Data protection
- The Trust Center says data in transit uses HTTPS/TLS and data at rest uses AES-256 encryption.checked 30 Sep 2026
- Encryption
- The trust page says email, SFTP, API and mobile ingestion use encrypted transport and that invoice data and model outputs remain encrypted during processing.checked 15 Oct 2026
- ERP data sync
- Vic.ai supports real-time, bi-directional master-data exchange with an ERP.checked 30 Sep 2026
- ERP integrations
- The vendor lists Oracle, Microsoft, Coupa, Sage, Workday and Vista integrations and says more ERP connections are added over time.checked 15 Oct 2026
- Funding
- Vic.ai says it raised an $11 million Series A in 2019 from GGV Capital and later announced a $52 million Series C led by ICONIQ Growth and GGV Capital.checked 15 Oct 2026
- Google Play listing
- Vic.ai has an Android app with 1K+ downloads; the opened listing does not display a star rating or review count.checked 15 Oct 2026
- Implementation
- Vic.ai says onboarding specialists help finance teams configure, train and implement the system while minimizing IT involvement.checked 15 Oct 2026
Where it runs
- Approval audit trail
- The help center says users can see the selected approval flow in the approval drawer and approval-history audit log.checked 15 Oct 2026
- Approval automation
- Approval Flows provide intelligent routing and an Autopilot mode for routine approvals.checked 15 Oct 2026
- Approval rules
- Approval workflows can be based on roles, individuals, vendors, amounts, GL accounts, cost centers, and PO mismatches.checked 30 Sep 2026
- Autonomous approvals
- Autopilot can complete routine approval steps when AI confidence reaches configured thresholds.checked 30 Sep 2026
The company
- Company founding and headquarters
- LinkedIn lists Vic.ai as founded in 2017 and headquartered in New York, with the company describing joint New York and Oslo headquarters.checked 15 Oct 2026
- Company history
- Vic.ai’s company timeline begins in 2016, when its founders set out to apply AI to accounting.checked 30 Sep 2026
- Company size
- LinkedIn lists Vic.ai as a privately held software-development company with 51–200 employees.checked 15 Oct 2026
- Headquarters
- Vic.ai lists its headquarters at 228 Park Ave S, New York, NY 10003.checked 30 Sep 2026
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