VendrVault
VendrVault is web-based software for collecting and tracking vendor compliance documents, including certificates of insurance, W-9s, and licenses.
What VendrVault is
VendrVault is web-based software for collecting and tracking vendor compliance documents, including certificates of insurance, W-9s, and licenses. Vendors can submit documents through an emailed link without creating an account or paying. AI reads certificates and licenses to extract details such as expiration dates and coverage limits; W-9s are not sent to AI. Admins retain control of every approval and rejection, and can correct AI readings. The service sends reminders 30 days before expiry, 7 days before expiry, and after expiry, with no more than one reminder per day. The site says documents are visible only to the customer’s company. VendrVault is aimed at property managers tracking insurance across buildings and general contractors checking subcontractor coverage and licenses before mobilization. All plans have a monthly quota for AI document reads. Higher plans add auto-review, fix requests, contracts, audit export, verification, and insights.
Good
- Vendors upload through an emailed link without accounts or fees.
- AI extracts expiry dates and coverage limits from certificates and licenses.
- Admins control approvals and can correct AI readings.
- Expiry reminders are sent at 30 days, 7 days, and after expiry.
- Free plan covers up to 10 vendors.
Watch out
- W-9s are not sent to AI.
- Every plan has a monthly quota for AI document reads.
Who it suits
VendrVault suits property managers and general contractors that need to collect vendor paperwork and track insurance or licenses. It may also fit teams seeking a vendor upload process that does not require vendors to create accounts.
Verdict
VendrVault combines vendor document collection, AI-assisted reading, admin-controlled decisions, and scheduled reminders in a web service. The free plan is limited to 10 vendors, and each plan has an AI-read quota.
Plans and prices
From VendrVault's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Up to 10 vendors |
| Starter | $49 a month | 50 vendors · $49 a month |
| Growth | $149 a month | 150 vendors · $149 a month |
| Pro | $349 a month | 500 vendors · $349 a month |
The facts
Each one read from VendrVault's own pages, with the date it was checked.
What it does
- Additional features
- The site says higher plans add auto-review, fix requests, contracts, audit export, verification, and insights.checked 8 Oct 2026
- Document review
- AI reads certificates and licenses to extract details such as expiration dates and coverage limits; W-9s are not sent to AI.checked 8 Oct 2026
- Intended users
- The site describes workflows for property managers and general contractors, including tracking vendor insurance across buildings and clearing subcontractor coverage and licenses before mobilization.checked 8 Oct 2026
- Notable limit
- Every plan has a monthly quota for AI document reads.checked 8 Oct 2026
- Privacy
- The site says vendor documents are visible only to the customer's company.checked 8 Oct 2026
- Purpose
- VendrVault collects certificates of insurance, W-9s, and licenses from vendors, reads them, and sends reminders before documents expire.checked 8 Oct 2026
- Reminders
- The service sends reminders 30 days before expiry, 7 days before expiry, and after expiry, with at most one reminder per day.checked 8 Oct 2026
- Setup and fees
- The site says setup takes 10 minutes and advertises no demo, minimums, or implementation fee.checked 8 Oct 2026
- Vendor uploads
- Vendors can upload documents through an emailed link without creating an account or paying.checked 8 Oct 2026
Money
- Annual billing
- Annual billing includes two months free.checked 8 Oct 2026
- Trial
- Every new company gets 14 days of Growth without a card.checked 8 Oct 2026
Where it runs
- Human approval
- Admins make every approval and rejection, and can correct AI reads.checked 8 Oct 2026
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