TrackMyVendor
- Android app
- Not listed
- Free plan
- Yes
- Paid plans from
- $39/mo
- Runs on
- Web
Summary
TrackMyVendor is a web service for managing contractor and vendor compliance documents, including certificates of insurance, W-9s, and licenses. Its AI extracts carrier, coverage, limits, and expiration dates from COI PDFs and parses W-9 information. Contractors can submit documents using a one-time magic link without creating an account. The service tracks licenses across all 50 states and says it rechecks supported state databases daily. Paid plans send expiration reminders to the team and contractor 90, 60, 30, and 7 days ahead. Pro adds grouping subcontractors by job or property and project-level coverage requirements. Webhooks connect with Slack, Microsoft Teams, Zapier, and Make; calendar feeds are listed for Google, Outlook, and Apple Calendar. The free plan is 0.00 USD per free for up to 25 subcontractors and one user. Starter is 39.00 USD per month, and Pro is 59.00 USD per month. A 30-day trial requires no credit card; each organization can use one trial.
Who it is for
TrackMyVendor is aimed at organizations that manage contractors or vendors, including general contractors, property managers, HOAs, homebuilders, and staffing agencies. Pro may suit teams organizing subcontractors by project and setting coverage requirements.
What is good
- AI extracts fields from COIs and W-9s.
- Contractors can upload without an account.
- Tracks licenses across all 50 states.
- Free plan allows up to 25 subcontractors.
- 30-day trial requires no credit card.
What to know first
- Free plan is limited to one user.
- Expiration alerts are available on paid plans.
- Starter has a 1,000-contractor fair-use ceiling.
- QuickBooks Online is listed as planned, not available.
Verdict
TrackMyVendor combines document collection, license tracking, and expiration reminders for vendor-managing organizations. The free plan covers a small team, while project grouping and paid reminders require a paid plan.
TrackMyVendor plans and pricing
All plansCompared on property management vendor management software
- Free plan
- Yestrackmyvendor.com
- Paid from
- $39/motrackmyvendor.com
- Vendor onboarding
- Yestrackmyvendor.com
- Compliance documents
- Yestrackmyvendor.com
- Insurance tracking
- Yestrackmyvendor.com
- Assignment workflows
- Yestrackmyvendor.com
- Vendor messaging
- Yestrackmyvendor.com
- Performance reporting
- Yestrackmyvendor.com
Facts
- Purpose
- TrackMyVendor manages contractor and vendor compliance documents, including certificates of insurance, W-9s, and licenses.trackmyvendor.com · 30 Sept 2026
- Document parsing
- Its AI extracts carrier, coverage, limits, and expiration dates from COI PDFs, and parses W-9 information.trackmyvendor.com · 30 Sept 2026
- License checks
- The service tracks licenses across all 50 states and says it automatically re-checks supported state databases daily.trackmyvendor.com · 30 Sept 2026
- Document collection
- Contractors can upload documents through a one-time magic link without creating an account.trackmyvendor.com · 30 Sept 2026
- Alerts
- Paid plans send email alerts to the team and contractor 90, 60, 30, and 7 days before expiration.trackmyvendor.com · 30 Sept 2026
- Projects
- The Pro plan supports grouping subcontractors by job or property and setting coverage requirements per project.trackmyvendor.com · 30 Sept 2026
- Integrations
- The integrations page describes webhook connections to Slack, Microsoft Teams, Zapier, and Make, plus calendar feeds for Google, Outlook, and Apple Calendar.trackmyvendor.com · 30 Sept 2026
- QuickBooks
- QuickBooks Online is listed as planned for Q4 2026, while Procore, Buildertrend, Sage 100 Contractor, Xero, AppFolio, Yardi, and QuickBooks Desktop are being considered.trackmyvendor.com · 30 Sept 2026
- Security
- The privacy policy says the service uses TLS encrypted connections, secure credential storage, and access controls, and does not guarantee absolute security.trackmyvendor.com · 30 Sept 2026
- Data handling
- The policy says uploaded COIs may be sent to Google Gemini AI for extraction and payment data is processed and stored by Stripe rather than TrackMyVendor.trackmyvendor.com · 30 Sept 2026
- Intended users
- The site names general contractors, property managers, HOAs, homebuilders, roofing and restoration companies, staffing agencies, and other vendor-managing organizations as target users.trackmyvendor.com · 30 Sept 2026
- Support
- The support page directs users with help requests to [email protected].trackmyvendor.com · 30 Sept 2026
- Trial conditions
- The 30-day trial requires no credit card; after it ends, paid features stop unless the organization checks out, and each organization gets one trial.trackmyvendor.com · 30 Sept 2026
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Sources
- trackmyvendor.com· checked 30 Sept 2026
- trackmyvendor.com/pricing· checked 30 Sept 2026
- trackmyvendor.com/integrations· checked 30 Sept 2026
- trackmyvendor.com/privacy· checked 30 Sept 2026
- trackmyvendor.com/contact· checked 30 Sept 2026