GroupVitals

Overview

GroupVitals is a web service for managing group signups, participation and health, aimed chiefly at churches and other organizations coordinating multiple groups. Its strongest case is connecting online discovery with attendance, follow-up and engagement reporting; the group-count pricing and health-data restriction are important boundaries.

Key features

GroupFinder lets people browse and join groups online from any device. A prospect pipeline tracks connection steps and can prompt staff by email to follow up, giving teams a way to keep prospective members from disappearing between signup and placement.

Leaders can receive attendance reminders by email or text and submit attendance through a form without logging in. That reduces the access friction for reporting, while the free plan excludes text messaging. A dashboard tracks group and member growth, attendance, engagement and recent activity; health surveys add feedback on members’ connection and perceived life impact.

Search filters use attendance, active rate and time in a group to help staff identify potential leaders. Multi-campus organizations can track groups, people and leaders by campus and restrict access accordingly. Integrations with FellowshipOne (Premier/Legacy) and Church Community Builder may suit churches already using either system, but the listed integration choices are narrow.

GroupVitals offers video walkthroughs, a searchable knowledge base and administrator support by contact form. It also says it will import people and group data from a customer spreadsheet at no charge, which can ease setup.

Pricing

The free 0–5 Groups plan costs nothing, billed monthly, and excludes text messaging. It gives very small organizations a way to manage a few groups without a subscription, but the group cap and lack of texting make it a limited fit as activity grows.

Paid plans are billed month to month: 6–25 Groups is $49 a month; 26–50 Groups is $99 a month; 51–75 Groups is $139 a month; 76–100 Groups is $179 a month; 101–150 Groups is $219 a month; and 151–200 Groups is $259 a month. The tiers scale with group count, so organizations should match the plan to the number of groups they need to manage. More than 200 groups has custom pricing. There is no free trial.

Platforms

GroupVitals is web-based, including its mobile access; no separate native mobile platform is listed. Leaders can submit attendance on any device through a form without logging in.

Who it's for

GroupVitals is best suited to churches and similar organizations that need online group discovery, consistent attendance reporting and a view of member engagement, especially those operating across campuses or using one of its two church-software integrations. It is less suitable for organizations that need a broad integration ecosystem or want to collect or store personal health information: its terms say the service is not HIPAA compliant and prohibit that use. The privacy policy says personal information is stored and processed on computers in the United States and protected with commercially reasonable, standard technology.

Pros and cons

• Pros: Online group browsing and joining, prospect follow-up, attendance and health feedback sit in one service, helping teams connect recruitment with ongoing participation.
• Pros: Campus-based tracking and access restrictions address a practical need for multi-campus organizations.
• Pros: Free spreadsheet import can reduce the work of moving people and group data into the service.
• Cons: The free plan is capped at five groups and excludes text messaging, limiting its usefulness for organizations that rely on texting or quickly outgrow a small-group setup.
• Cons: The listed integrations are limited to FellowshipOne (Premier/Legacy) and Church Community Builder, so churches using other systems may need to work without a stated sync.
• Cons: The HIPAA restriction rules out collecting or storing personal health information, despite the product’s group-health surveys.

Alternatives

For a broader category comparison, see Small Group Management Software.

Choose Planning Center if Android or iOS access, API availability, or a free trial matters; its free plans include a one-room Calendar, unlimited database and reporting in People, and five team members in Services.

ChurchSoftware.com Groups offers a free-forever plan for eligible 501(c)(3) organizations and supports Android and iOS, but its core church management tools do not include attendance.

Trellis is worth considering for its stated paid plan at $35 a month plus $10 a month per additional staff account, with unlimited members, groups and staff and no locked features.

Disciply is another freemium option with Android, iOS, API and web platforms.

SG360 is a paid option with a free trial and Android, iOS and web platforms.

B1 Admin is a free, open-source church tool from a volunteer-driven 501(c)(3) nonprofit ministry, with web, API and self-hosted platforms.

Flock has a free Starter plan for up to 100 members and five leader accounts, with attendance tracking and a basic dashboard, and also supports a free trial.

ChurchTrac is a paid option with a free trial and plans starting at $29 a month for 75 people; it supports Android, iOS, macOS, web and Windows.

Verdict

GroupVitals is a strong fit for churches that want group signup, attendance, follow-up and engagement measures together, with campus controls for larger organizations. Its main reasons to look elsewhere are the steepening group-count tiers, limited integrations and strict prohibition on personal health information; choose it when its workflow and campus structure fit, not as a health-data system.