Crewstack
Crewstack is a web system for managing event crew operations, bringing registration, teams, schedules, communication, accreditation, access, catering and gue…
What Crewstack is
Crewstack is a web system for managing event crew operations, bringing registration, teams, schedules, communication, accreditation, access, catering and guest lists together. Organizers can define shift and hour limits, requirements, break rules and protections against double-booking; crew members can pick, request or swap shifts within those settings. Registration forms can vary by user type and include conditional fields, document uploads, and open, invitation-only or returning-crew options. For accreditation, Crewstack supports QR-code or barcode passes, scanning, check-in and product hand-outs. RFID and NFC wristband syncing is available through integrations, including EventPos and Corego. Crew members use a phone portal without installing an app, and organizers can export crew and shift data to Excel. The maker says data is stored with Amazon in Frankfurt and remains in the EU. Pricing is by quote after a demo and depends on crew and guest numbers, features, setup and support, and SMS volume; SMS is billed per message. Crewstack has been used at events since 2014 and was formerly called Heap360.
Good
- Crew members can pick, request or swap shifts.
- Forms support conditional fields and document uploads.
- QR and barcode passes support scanning and check-in.
- Phone portal requires no app installation.
- Crew and shift data can be exported to Excel.
Watch out
- Pricing requires a quote after a demo.
- SMS is billed per message sent.
- May exceed the needs of small, simple events.
Who it suits
Crewstack suits event organizers handling complex crew operations, multiple teams, dependent access or catering rules, and guest accreditation. It may be more than needed for a single event with one registration form and only a handful of shifts.
Verdict
Crewstack combines crew scheduling, registration and accreditation functions for event operations with multiple teams and dependencies. Its quote-based pricing and breadth may be a poor fit for a small event with only a few shifts.
Plans and prices
From Crewstack's own pricing page, checked 4 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Crewstack | Priced on request | Price depends on crew and guest numbers, selected features, setup and support, and SMS volume · guest lists, products and scanner are optional · no per-team-lead or administrator charge · Quote after a demo; SMS is billed per message sent. |
The facts
Each one read from Crewstack's own pages, with the date it was checked.
What it does
- Access controls
- Team leads can be restricted to their own team and team group, and registration-field visibility and data exports can be limited by role.checked 4 Oct 2026
- Accreditation
- The system supports QR-code or barcode passes, scanning, check-in and product hand-outs, with RFID and NFC wristband syncing through integrations.checked 4 Oct 2026
- Exports
- Crewstack supports Excel export of crew members and shifts.checked 4 Oct 2026
- History
- The maker says the product has been used at events since 2014 and was formerly called Heap360 before a 2025 rebrand.checked 4 Oct 2026
- Integrations
- EventPos and Corego are listed as current RFID and NFC wristband integrations; other providers can be connected by agreement.checked 4 Oct 2026
- Mobile access
- Crew members use a phone portal, and the maker says no app needs to be installed.checked 4 Oct 2026
- Notable limits
- The maker says Crewstack may be more than needed for a single event with one registration form and only a handful of shifts.checked 4 Oct 2026
- Registration
- Each user type can have its own multi-page form with conditional fields, document uploads and open, invitation-only or returning-crew registration.checked 4 Oct 2026
- Scheduling
- Organizers can set shift and hour limits, requirements, break rules and double-booking prevention, while crew members can pick, request or swap shifts according to the event’s settings.checked 4 Oct 2026
- Security and data location
- Crewstack says data is stored with Amazon in Frankfurt and never leaves the EU, and that a data processing agreement is part of the contract.checked 4 Oct 2026
- Support
- Email support aims to respond within one working day, and a dedicated contact is available by agreement.checked 4 Oct 2026
- What it does
- Crewstack combines event crew registration, teams, schedules, communication, accreditation, access, catering and guest lists in one system.checked 4 Oct 2026
- Who it is for
- Crewstack is aimed at event organizers with complex crew operations, many teams, dependent access or catering rules, and guest accreditation needs.checked 4 Oct 2026
The company
- Founded
- 2014checked 28 Sep 2026
- Headquarters
- Copenhagen, Denmarkchecked 28 Sep 2026
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