CostTracker
CostTracker is a cloud procurement system for real-time cost control, aimed at small and medium-sized companies, especially project-based businesses lacking …
What CostTracker is
CostTracker is a cloud procurement system for real-time cost control, aimed at small and medium-sized companies, especially project-based businesses lacking commitment control in their accounting systems. It provides budget controls, approval workflows, unlimited purchase orders, customizable procurement reports, and API access for analytics. Approvals can use one or multiple steps, limits, notifications, and phone approvals. Optional purchase planning handles uploaded plans or bills of material, suggested order dates, budget estimates, and cash-flow effects. An optional invoice module supports approval, three-way matching, and transfer to accounting software. Listed plug-and-play integrations include Xero, QuickBooks, 24SevenOffice, Sage, Tripletex, and PowerOffice. The browser-based service needs no installation and works on mobile devices. It exports CSV or XLSX data and supports foreign-currency purchases with daily exchange-rate updates. Security features include role-based access, two-factor authentication, audit trails, SSL, and single sign-on.
Good
- Cloud access without installation
- Multi-step approval workflows
- Free accounting integrations
- Real-time procurement reporting
- 14-day trial includes all features
Watch out
- No free plan
- Some trial features need activation
- Invoice module is optional
- Plans limit included user counts
Who it suits
It suits small and medium-sized, project-based businesses needing procurement budgets and commitment control. Mobile browser access and accounting integrations support distributed purchasing teams.
Verdict
CostTracker focuses on procurement control with approvals, budgeting, reporting, and accounting connections. Its optional modules and plan-based user limits should be reviewed alongside the cloud deployment and trial.
Plans and prices
From CostTracker's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Basic | $159 a month | 1-5 users · budget module · approval flow · full support · unlimited POs · integration · machine-learning OCR add-on priced per invoice scanned · yearly license; monthly payments available for an extra 20% |
| Plus | $275 a month | 6-10 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned · yearly license; monthly payments available for an extra 20% |
| Gold | $409 a month | 11-20 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned · yearly license; monthly payments available for an extra 20% |
| Diamond | $689 a month | 21-50 users · budget module · approval flow · full support · unlimited POs · integration · multi-company · planned purchases · cash flow forecast · machine-learning OCR add-on priced per invoice scanned · yearly license; monthly payments available for an extra 20% |
| More than 50 users | Priced on request | quote required |
The facts
Each one read from CostTracker's own pages, with the date it was checked.
Where it runs
- Approvals
- Approval workflows can be single-step or multi-step, notify users when approval is needed, support phone approvals, and manage approval limits.checked 30 Sep 2026
What it does
- Currencies
- The system supports foreign-currency purchases, updates exchange rates daily, and converts purchases to the user's local currency for budget control.checked 30 Sep 2026
- Data export
- Users can export relevant data to CSV or XLSX files.checked 30 Sep 2026
- Deployment
- CostTracker requires no installation because it is 100% cloud-based and works in a web browser, including on mobile devices.checked 30 Sep 2026
- Integrations
- Listed accounting integrations include Xero, QuickBooks, 24SevenOffice, Sage, Tripletex, and PowerOffice; integrations are plug-and-play and free of charge.checked 30 Sep 2026
- Invoice processing
- The optional invoice module supports invoice approval, three-way matching, and transfer of invoice transactions to an accounting system.checked 30 Sep 2026
- Privacy and compliance
- CostTracker AS states that personal-data processing is carried out within the EU/EEA in accordance with GDPR and data-processing agreements.checked 30 Sep 2026
- Product
- CostTracker is a cloud-based procurement system designed for real-time cost control.checked 30 Sep 2026
- Reporting and API
- CostTracker provides real-time and customizable procurement reports and API access for pulling real-time data into analytics tools.checked 30 Sep 2026
- Security controls
- The feature list includes role-based access, two-factor authentication, audit trails, SSL certificates, and single sign-on.checked 30 Sep 2026
- Support
- Support is included and available by email, phone, or video meetings.checked 30 Sep 2026
- Target customers
- The product is used by small and medium-sized companies, especially project-based businesses whose accounting systems lack commitment control.checked 30 Sep 2026
The company
- Founded
- 2016checked 28 Sep 2026
- Headquarters
- Oslo, Norwaychecked 28 Sep 2026
Money
- Purchase planning
- The optional purchase-planning feature supports uploaded purchase plans or bills of material, suggested order dates, real-time budget estimates, and cash-flow effects.checked 30 Sep 2026
- Trial limits
- The free trial includes all features, but integrations, planned purchases, and cash-flow analysis may need to be activated on request.checked 30 Sep 2026
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