Costlocker
Costlocker tracks agency time and costs and helps teams assess profitability across projects, clients, and employees.
What Costlocker is
Costlocker tracks agency time and costs and helps teams assess profitability across projects, clients, and employees. It records billable and non-billable hours and connects them to salaries, roles, and billable rates. Teams can set project budgets, compare estimates with actual costs, and monitor budget use as work progresses. Reports cover profitability by project, client, and employee, while revenue forecasts can use budget expectations and planned workloads. Costlocker is available on the web, iOS, macOS, and Windows, with REST and GraphQL APIs. A Make integration is available by invitation through support. The All-Inclusive Plan is listed at $12 a month with monthly billing; an annual plan is said to offer 40% off, but its price is not shown. It includes unlimited projects and clients, desktop apps, API integration, and chat and email support. A 30-day trial requires no credit card or payment details. Charges apply to active users, and the service is intended for business use.
Good
- Tracks billable and non-billable hours
- Reports profitability by project, client, and employee
- Forecasts revenue using budgets and planned workloads
- 30-day trial requires no payment details
- Web, mobile, and desktop apps
Watch out
- No free plan
- Charges apply to active users
- Make integration requires an invitation through support
- Annual plan price is not shown
Who it suits
Costlocker suits agencies that want to connect staff time and labor costs with project budgets and profitability. It is intended for business use, not consumers.
Verdict
Costlocker brings time tracking, budget monitoring, and profitability reporting together for agency work. Its active-user billing and business-only focus are worth considering before choosing it.
Plans and prices
From Costlocker's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| All-Inclusive (annual billing) | $12 a month | per active user · unlimited projects · unlimited clients · desktop apps · API integration · chat and email support · annually; 40% discount |
| All-Inclusive Plan | $12 a month | Unlimited projects · Unlimited clients · Desktop apps · API integration · Chat & email support · Pay only for active users · Monthly pricing shown; yearly plan offers 40% off, but its price is not shown. |
| Annual | $12 a month | per user · annually; 40% discount |
| 6-monthly | $16 a month | per user · every 6 months; 20% discount |
| Monthly | $20 a month | per user · 0% discount · monthly |
The facts
Each one read from Costlocker's own pages, with the date it was checked.
What it does
- API authorization
- GraphQL supports static personal API tokens and JWT authentication using a Person-Id header for multi-tenant accounts.checked 15 Oct 2026
- API detail
- The GraphQL API powers the frontend, while the documentation says the original REST API was scheduled to terminate on March 31, 2025.checked 29 Sep 2026
- API documentation depth
- GraphQL documentation is exposed at the API endpoint, while the help page provides authorization and deprecation guidance rather than an SDK catalog.checked 15 Oct 2026
- API limitation
- The GraphQL API is unversioned and removes deprecated fields; the documentation says migration from REST was not complete.checked 15 Oct 2026
- API types
- The service documents both REST and GraphQL APIs; the original REST API was scheduled for termination on March 31, 2025.checked 15 Oct 2026
- Budget control
- Projects can compare budgets with actual costs in real time and alert users when time allocations are nearly exhausted.checked 15 Oct 2026
- Business use
- The Terms of Service state that Costlocker is for business use and is not intended for consumers.checked 29 Sep 2026
- Compliance
- The privacy policy says processing is governed by Czech law and the EU GDPR.checked 15 Oct 2026
- Data locations
- The privacy policy says personal data is stored in data centers in the European Union and the United States.checked 15 Oct 2026
- Excel export
- Project budgets and timesheet views can be exported in Microsoft Excel formats.checked 15 Oct 2026
- GraphQL scope
- GraphQL powers the Costlocker frontend and is intended to expose operations available in the user interface.checked 15 Oct 2026
- Integrations
- Costlocker advertises Make.com integration and API connectivity, with the help center saying Make reaches more than 1,000 applications.checked 15 Oct 2026
- Legal entity
- The privacy policy identifies the provider as Costlocker s.r.o., registered at Plzenska 3350/18, Prague, Czech Republic, ID 01434641.checked 15 Oct 2026
- Licence
- Costlocker is proprietary online software; its terms assign copyrights to the provider and prohibit copying, decompiling, modification or source-code analysis.checked 15 Oct 2026
- Limit: complexity
- A G2 reviewer said understanding how Costlocker calculates numbers can be complex.checked 15 Oct 2026
- Limit: development speed
- A G2 reviewer described product development as somewhat slow.checked 15 Oct 2026
- Limit: learning curve
- Another G2 reviewer said navigation and learning take time before the product becomes useful.checked 15 Oct 2026
- Make availability
- The Make integration is invitation-only and requires contacting Costlocker support.checked 15 Oct 2026
Money
- Billing tracking
- Billing reports show planned billing, remaining amounts to invoice and unbilled amounts by client.checked 15 Oct 2026
The company
- Company founding
- LinkedIn lists the company as founded in 2012 and headquartered in Prague 7, Czech Republic.checked 15 Oct 2026
- Company size
- LinkedIn lists Costlocker as a privately held software-development company with 2–10 employees.checked 15 Oct 2026
- Headquarters
- Prague, Czech Republicchecked 28 Sep 2026
Where it runs
- Desktop apps
- Costlocker provides time-tracking applications for macOS and Windows, including inactivity notifications.checked 15 Oct 2026
- iOS app
- The Apple listing provides time tracking for iPhone, iPad, Mac and Apple Watch and says profitability analysis is performed in the web app.checked 15 Oct 2026
Alternatives to Costlocker
- 1
Projectworks
AndroidiOSWebAPI7.9From $17 a month - 2
Foundation Software
Free planAndroidiOSWebAPI7.7Free plan - 3
Microsoft Dynamics 365 Sales
AndroidiOSWebAPI7.6 - 4
Oracle Primavera Cloud
AndroidiOSWebAPI7.6 - 5
Scoro
AndroidiOSWebAPI7.6From $17 a month - 6
Certinia Professional Services Cloud
AndroidiOSWebAPI7.4From $45 a month