ClubEasy
ClubEasy is gym management software for martial arts schools, covering memberships, class scheduling, attendance, grading, billing integrations, and member c…
What ClubEasy is
ClubEasy is gym management software for martial arts schools, covering memberships, class scheduling, attendance, grading, billing integrations, and member communications. Clubs can configure separate grading ladders by discipline, including rank order, time in grade, age limits, and syllabus settings. The product serves clubs teaching Brazilian jiu-jitsu, judo, karate, taekwondo, Muay Thai, boxing, MMA, and wrestling. Members can use a phone portal to check belt progress and training history, book classes, join waitlists, and check in by QR code without an app store download. Clubs connect their own Stripe, Square, GoCardless, or Pin Payments account; ClubEasy says payments go directly to the club without a percentage fee. Member lists can be imported from Gymdesk, Kicksite, Mindbody, or CSV files. Readiness and grading-day tools currently work on the BJJ ladder; grading-day tools for judo, karate, and taekwondo are described as upcoming. The plans range from Starter at $79 a month to Ultimate at $249 a month.
Good
- Separate grading ladders can be configured by discipline.
- Members can book classes and join waitlists by phone.
- Imports include CSV and three named platforms.
- Member payments go directly to the club, without a percentage fee.
Watch out
- No free plan is available.
- Readiness and grading-day tools currently run on the BJJ ladder.
Who it suits
It suits martial arts clubs that need membership, scheduling, attendance, and discipline-specific grading tools. It is aimed at schools teaching one or more of the listed martial arts.
Verdict
ClubEasy brings club administration, member self-service, grading configuration, and payment connections into one service. Check the grading-tool limitation and plan pricing against your club’s needs before choosing a tier.
Plans and prices
From ClubEasy's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $79 a month | Website builder · member portal · self-service trial · shop/ecommerce · $79/mo |
| Pro | $129 a month | Starter features · SMS notifications · advanced reports · AI re-engagement · $129/mo |
| Elite | $189 a month | Pro features · AI promotion advisor · AI class planner · family memberships · multi-location management · $189/mo |
| Ultimate | $249 a month | Elite features · accounting integrations · branded portal subdomain · priority support · $249/mo |
The facts
Each one read from ClubEasy's own pages, with the date it was checked.
What it does
- Accounting integrations
- ClubEasy lists one-click accounting sync with Xero, QuickBooks, and MYOB.checked 7 Oct 2026
- AI
- The AI features include member re-engagement suggestions, promotion-readiness advice, and class planning; the full coaching suite is listed for Elite and Ultimate.checked 7 Oct 2026
- Data retention
- The terms say gym data is available for export on request for 30 days after account closure, after which it is deleted.checked 7 Oct 2026
- Grading
- Clubs can configure separate grading ladders by discipline, with rank order, time in grade, age limits, and syllabus settings.checked 7 Oct 2026
- Grading limit
- Readiness and grading-day tools currently run on the BJJ ladder; grading-day tooling for judo, karate, and taekwondo is described as upcoming.checked 7 Oct 2026
- Imports
- The site says clubs can import member lists from Gymdesk, Kicksite, or Mindbody, and can also import members from CSV.checked 7 Oct 2026
- Member portal
- Members can view belt progress and training history, book classes, join waitlists, and check in by QR code from their phone; the portal does not require an app store download.checked 7 Oct 2026
- Payments
- Clubs connect their own Stripe, Square, GoCardless, or Pin Payments account, and ClubEasy says member payments go directly to the club without a percentage fee.checked 7 Oct 2026
- Privacy
- The data processing agreement says member data is stored in Australia, is not sold or used for advertising, and is not used to train AI models when sent to the AI provider.checked 7 Oct 2026
- Purpose
- ClubEasy provides gym management software for martial arts schools, including membership management, class scheduling, attendance, belt and grading tracking, billing integrations, and member communications.checked 7 Oct 2026
- Security
- The data processing agreement says connections use TLS, stored credentials and payment-provider keys use AES-256-GCM encryption at rest, and databases are accessible only from application servers.checked 7 Oct 2026
- Support
- The Ultimate plan lists priority support, and the terms provide a support email address.checked 7 Oct 2026
- Who it serves
- The product is built for martial arts clubs teaching multiple disciplines, including Brazilian jiu-jitsu, judo, karate, taekwondo, Muay Thai, boxing, MMA, and wrestling.checked 7 Oct 2026
The company
- Headquarters
- Queensland, Australiachecked 28 Sep 2026
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