Churchease

Overview

Churchease brings church records, communication, events and giving into one management platform, with AI tools aimed at pastors. It is a strong fit for new and growing churches that want member-facing mobile features alongside administrative tools. Its free plan and unlimited-member policy lower the barrier to starting, while giving and SMS introduce costs as needs expand.

Key features

Starter covers people, family and group management, announcements, a message center, a dashboard, a church portal and Power Query. Unlimited members on every plan are a meaningful advantage for churches with growing congregations: the subscription does not rise with the size of the member database. Email to the congregation is included, though SMS is a paid add-on.

Standard adds prayer requests, testimony sharing, events and calendar, service planning, attendance tracking, check-in, volunteer management, follow-up and recurring service reminders. That makes it the natural step for churches coordinating services and participation, rather than a database-only workflow. It still excludes giving and accounting, so churches needing financial tools must pay for Growth.

Growth adds giving and donations, church accounting, children’s ministry, automation, forms and surveys, multi-campus management, AI features and priority email support. The AI tools generate a Shepherd’s Briefing, a giving narrative and summaries of form responses. These additions make Growth substantially more suitable for churches consolidating operations across campuses, but they are unavailable on the free plan and Standard.

Giving supports recurring donations, text-to-give, gifts split across funds, pledge tracking, reconciliation, reports and tax statements. Payments run through Stripe; Churchease charges a 0.5% platform fee on top of Stripe’s processing fees. That broad set of giving tools is useful for churches wanting donations and accounting in the same system, but the added fee should be weighed against the convenience.

The iOS and Android member app supports giving, event registration, check-in, directory access, prayer requests, testimonies and announcements. Integrations include Stripe, QuickBooks, Zapier, Google Calendar, Mailchimp, Zoom and YouTube Live. Churches moving from Planning Center, Breeze, Tithely, ChurchTrac, Vanco or spreadsheets can import records, with migration help offered at no charge.

Churchease says information is encrypted in transit and at rest, access uses authentication including MFA, and its hosting platform holds SOC 2 Type 2, ISO 27001 and PCI DSS certifications. Stripe handles card numbers, which Churchease says it does not store.

Pricing

Starter: $0/month, with people, family and group management, announcements, message center, dashboard, portal and Power Query. It is a credible ongoing option for churches focused on member records and email communication, but lacks the event, attendance and giving tools many congregations will need.

Standard: $29/month or $290/year. It includes everything in Starter plus prayer requests, testimony sharing, events, calendar, service planning, attendance, check-in, volunteer management, follow-up and recurring service reminders. The annual price is $58 below paying monthly for 12 months, but giving and accounting remain out of reach at this tier.

Growth: $49/month or $490/year. It includes everything in Standard as well as giving, accounting, children’s ministry, automation, forms and surveys, multi-campus management, priority email support and AI features. The annual option is $98 below 12 monthly payments. Every new church gets 30 days of Growth at no charge without a credit card; afterward, it can continue on Starter for free. All plans allow unlimited members, so there is no per-member charge, while SMS messaging costs extra.

Platforms

Churchease is available on the web, iOS and Android. The member app extends several core church interactions to mobile, including check-in, event registration, giving and directory access.

Who it's for

Churchease suits church plants and growing congregations that want member administration to develop into event coordination, attendance, giving or multi-campus management within one platform. Starter works for basic organization and communication; Standard is the more relevant choice for service and participation workflows; Growth fits churches that also need finance, automation, AI or multi-campus tools. Churches that only need a directory, or that want to avoid giving fees and paid SMS, may prefer a narrower tool.

Pros and cons

• Pros: Unlimited members across all plans avoid per-member pricing as a congregation grows.
• Pros: The 30-day Growth trial requires no credit card and rolls into a usable free Starter plan.
• Pros: The tier progression covers people management, service coordination, giving and multi-campus needs without forcing a member-count upgrade.
• Pros: Free migration help and imports from several church systems can ease a move to Churchease.
• Cons: Giving is exclusive to Growth and adds a 0.5% platform fee on top of Stripe processing.
• Cons: SMS is not included, so churches relying on text messaging must budget for an add-on.
• Cons: Standard adds substantial service tools but still omits giving and accounting, making Growth necessary for churches seeking those functions.

Alternatives

For a broader comparison, browse Church Directory Software or Church Check-In Software.

Consider ChurchPlan if you want a free plan with unlimited members, online giving, automated tax receipts and a personalized church app. MyUCD is a free option available through Universal Church Directories’ directory program. Planning Center offers free Calendar, People and Services plans with limits including one room for Calendar and five team members for Services, making it worth comparing if those modules fit your needs.

HolyJot is a free alternative. Church Membership Directory offers a free plan capped at 50 members, with directory creation and multiple admin accounts. ChurchCMS has a self-hosted free plan with six core modules, an Android app and no usage limits. ChurchTrac is a paid alternative with a 75-person plan at $29/month. Directify offers a free directory plan limited to one directory and 10 listings.

Verdict

Choose Churchease if your church wants a single system that can grow from member management into service coordination, giving and multi-campus operations, with unlimited members at every tier. Its free Starter plan and no-card Growth trial make it accessible to try and continue using, but churches needing giving must accept Growth pricing plus processing and platform fees. Look elsewhere if your needs are narrowly focused or if paid SMS and giving costs outweigh the benefit of keeping those tools together.