CaterCore
CaterCore is a web platform for managing catering events from proposal and booking through preparation, payment, and logistics.
What CaterCore is
CaterCore is a web platform for managing catering events from proposal and booking through preparation, payment, and logistics. A client portal lets customers review proposals, approve them, sign contracts, pay invoices, and view event details. Proposal tools combine menus, packages, add-ons, fees, taxes, discounts, and totals. Operations features cover menus, guest menus, prep lists, rentals, logistics timelines, inventory tracking, stock alerts, recipes, recipe scaling, and food costing. Workforce tools provide a worker portal, event assignments, staff schedules, assigned prep tasks, mobile-first access, and team visibility. QuickBooks synchronization is included in the Pro and Scale plans, not Starter. CaterCore says Finix handles payment processing and that full card and bank account numbers are generally not stored directly by CaterCore. It describes administrative, technical, and organizational safeguards, access controls based on business needs, and monitoring for unauthorized activity. The company also says it does not sell client or event data entered by catering businesses. Starter costs $119 a month, Pro $249 a month, and Scale $429 a month, each billed monthly with a separate setup fee.
Good
- Client portal for approvals, signatures, and payments
- Proposal builder with menus, fees, and totals
- Prep, logistics, inventory, and recipe tools
- Worker portal and staff scheduling
- QuickBooks sync on Pro and Scale
Watch out
- No free plan
- Starter excludes QuickBooks integration
- Monthly plans include one-time setup fees
- User and event limits vary by plan
Who it suits
Starter is presented for solo caterers and smaller teams, Pro for growing catering teams, and Scale for established catering companies. The plans differ in users, events, staff profiles, and included operations features.
Verdict
CaterCore connects client-facing sales steps with catering preparation and workforce operations. Its plan structure makes the included QuickBooks, inventory, staffing, and event capacity differences important when choosing a tier.
Plans and prices
From CaterCore's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $119 a month | 1 user · 25 active events · Proposals and client portal · Invoices and card payments · Menus and add-ons · Billed monthly; $199 one-time setup fee |
| Pro | $249 a month | 3 users · 150 active events · 25 staff profiles · Contracts and signatures · ACH and installment payments · QuickBooks sync · Guest menus · Billed monthly; $499 one-time setup fee |
| Scale | $429 a month | 10 users · Unlimited active events · Unlimited staff profiles · Inventory management · Recipes and ingredient planning · Priority onboarding and support · Billed monthly; $999 one-time setup fee |
The facts
Each one read from CaterCore's own pages, with the date it was checked.
What it does
- Client portal
- Clients can review proposals, approve them, sign contracts, pay invoices, and find event details through a client portal.checked 7 Oct 2026
- Data use
- CaterCore says it does not sell client or event data entered by catering businesses.checked 7 Oct 2026
- Event workflow
- The workflow covers quoting, booking, preparation, and sending client, invoice, and payment records to QuickBooks.checked 7 Oct 2026
- Integration
- QuickBooks sync is included in Pro and Scale; Starter does not include QuickBooks integration.checked 7 Oct 2026
- Intended customers
- Starter is presented for solo caterers and smaller teams, Pro for growing catering teams, and Scale for established catering companies.checked 7 Oct 2026
- Notable limits
- Plan limits are 1, 3, or 10 users and 25, 150, or unlimited active events for Starter, Pro, and Scale respectively.checked 7 Oct 2026
- Operations
- Operations features include menus, guest menus, prep lists, rentals, logistics timelines, inventory tracking, stock alerts, recipes, recipe scaling, and food costing.checked 7 Oct 2026
- Payment processing
- CaterCore says Finix handles payment processing, and full card and bank account numbers are generally not stored directly by CaterCore.checked 7 Oct 2026
- Proposal tools
- Proposals can include menus, packages, add-ons, fees, taxes, discounts, and totals.checked 7 Oct 2026
- Purpose
- CaterCore connects proposals, contracts, payments, prep, logistics, and QuickBooks handoff to catering events.checked 7 Oct 2026
- Security and privacy
- CaterCore says it uses administrative, technical, and organizational safeguards, limits access by business needs and permissions, and monitors for unauthorized activity and security issues.checked 7 Oct 2026
- Support
- CaterCore offers a demo walkthrough and says Scale includes priority onboarding and support.checked 7 Oct 2026
- Workforce
- Workforce features include a worker portal, event assignments, staff schedules, assigned prep tasks, mobile-first access, and team visibility.checked 7 Oct 2026
Where it runs
- Platform availability
- The site describes CaterCore as an online platform with client and worker portals; it does not state support for desktop or mobile apps.checked 7 Oct 2026
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