Camp Scheduling Pro
Camp Scheduling Pro is web-based software for organizing residential camps, day camps, or both.
What Camp Scheduling Pro is
Camp Scheduling Pro is web-based software for organizing residential camps, day camps, or both. It keeps records for campers, staff, cabins, bunks, and groups, with custom fields for information such as allergies or disabilities. You can create several camps, sessions, and periods, including overlapping periods, A/B schedules, and activities covering multiple periods. Scheduling works by group or individual, and automatic scheduling considers camper requests, capacity, collisions, and custom rules. Activities can include minimum, maximum, or ideal capacities, prerequisites, zones, colors, and custom fields, with options to override capacity or skill controls. The service prints or shares schedules for staff, campers, and parents, and produces rosters, master schedules, custom reports, report cards, and Excel grids. CampMinder, CampBrain, UltraCamp, and CircuitTree are named integrations, with imports also available from registration software or Google and Excel sheets. Concurrent users can have Admin, Staff, or Read Only roles, including unlimited free Read Only users. Pricing is on request, with a free trial requiring no credit card.
Good
- Handles multiple camps, sessions, and overlapping periods
- Automatic scheduling uses requests, capacity, and collision avoidance
- Tracks camper, staff, cabin, bunk, and group records
- Offers reports, Excel grids, and shared schedules
- Unlimited free Read Only users
Watch out
- No free plan
- Web platform only
- Pricing is available on request
- Data download by the maker carries a stated fee
Who it suits
It suits residential or day camps that need shared scheduling, camper records, activity controls, and staff or parent schedule access. It is also aimed at camps importing requests from registration systems or spreadsheets.
Verdict
Camp Scheduling Pro combines detailed camp records with rule-based scheduling and broad reporting. Its web access, integrations, free trial, and read-only roles may fit camps coordinating many participants, while pricing requires contacting the maker.
The facts
Each one read from Camp Scheduling Pro's own pages, with the date it was checked.
What it does
- Access and sharing
- The web-based product supports concurrent users and Admin, Staff, and Read Only roles, with unlimited free Read Only users.checked 9 Oct 2026
- Activity controls
- Activities can have minimum, maximum, and ideal capacities, prerequisites, zones, and scheduling constraints between zones.checked 10 Oct 2026
- Automatic scheduling
- Automatic scheduling uses camper requests, capacity, collision avoidance, and custom rules, with manual overrides for capacity or skill controls.checked 10 Oct 2026
- Camper and staff records
- The system tracks campers, staff, cabins, bunks, and groups, supports custom database fields, and can represent details such as allergies or disabilities as report symbols.checked 9 Oct 2026
- Camp records
- It tracks campers, staff, cabins, bunks, and groups, with custom database fields and details such as allergies or disabilities.checked 10 Oct 2026
- Camp types
- The maker says its plans are intended for residential camps, day camps, or both.checked 9 Oct 2026
- Data export
- Customers can download their data using the service's tools; if the maker performs the download, the terms specify a fee of three months' subscription service or $300 USD, whichever is more.checked 9 Oct 2026
- Implementation and support
- The maker offers one-on-one implementation and says users can call, email, or text US-based support, with optional 24/7 support available.checked 10 Oct 2026
- Integrations
- The site names CampMinder, CampBrain, UltraCamp, and CircuitTree among registration system integrations, and also describes importing requests from registration software or Google/Excel sheets.checked 10 Oct 2026
- Integrations and imports
- The maker names CampMinder, CampBrain, UltraCamp, and CircuitTree integrations and says requests can also be imported from registration software or Google/Excel sheets.checked 9 Oct 2026
- Intended users
- The maker describes plans for residential camps, day camps, or both.checked 10 Oct 2026
- Pricing basis
- Pricing is based on the maximum number of campers managed at the same time, regardless of the number of camps managed.checked 10 Oct 2026
- Privacy and Google login
- The terms say the product's use and transfer of data potentially received from Google Accounts follows the Google API Services User Data Policy, including Limited Use requirements.checked 9 Oct 2026
- Purpose
- Camp Scheduling Pro is summer camp software for tracking campers, offering electives or clubs, scheduling by group or individual, and sharing or printing schedules.checked 10 Oct 2026
- Read-only access
- The product offers unlimited free read-only users to view schedules by camp.checked 10 Oct 2026
- Reports
- Reporting includes individual or group schedules, rosters, master schedules, custom reports, and end-of-summer camper report cards.checked 10 Oct 2026
- Schedule setup
- Camps can configure multiple camps, sessions, and periods, including overlapping periods, A/B schedules, and activities spanning multiple periods.checked 10 Oct 2026
- Web based
- The product is 100% web based and described as usable from any device.checked 10 Oct 2026
The company
- Founded
- 1995checked 28 Sep 2026
- Headquarters
- The contact page says the company is based in Hayward, Wisconsin, and Doylestown, Pennsylvania.checked 10 Oct 2026
- Maker history
- The maker's About page identifies Jon Biedermann as founder and says he developed the first Pro-Scheduler version, which the camp began using in 1995.checked 9 Oct 2026
Money
- Free trial
- The maker advertises a free trial with no credit card required and says signup starts with a sample camp database and schedule.checked 10 Oct 2026
- Trial
- The free trial requires no credit card and starts with a sample camp database and schedule that users can adjust or populate with their own groups and activities.checked 9 Oct 2026
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