Projectmates
Projectmates is construction project management software for owners and capital program leaders.
What Projectmates is
Projectmates is construction project management software for owners and capital program leaders. Its modules cover capital and asset planning, bids, construction management, costs, documents, risk, schedules, analytics, and reporting. Teams can manage RFIs, submittals, change orders, daily field reports, and punch lists, while cost tools cover budgets, contracts, pay applications, and invoices. The platform offers more than 100 pre-built or custom drag-and-drop reports, with connections to Box and Dropbox and business-intelligence integrations for Microsoft Power BI and Tableau. Optional add-ons include an API and connectors for PlanGrid and Procore. Projectmates runs on Microsoft Azure and offers a dedicated private cloud with a dedicated database. Its stated security measures include 2048-bit SHA-2 encryption for transmitted data, SOC 2 Type II compliance, TX-RAMP Level 2 certification, disaster recovery, and active geo-replication. Native iOS and Android apps are free for users of Systemates-hosted websites. Pricing is on request; a listed dedicated private-cloud site license costs $39,500 a year for 40 user licenses.
Good
- Handles RFIs, submittals, change orders, and punch lists.
- Includes more than 100 pre-built or custom reports.
- Connects with Box, Dropbox, Power BI, and Tableau.
- Native mobile apps support iOS and Android.
- Offers a dedicated private cloud with a dedicated database.
Watch out
- Pricing is on request.
- The listed site license costs $39,500 a year.
- Mobile apps are free for Systemates-hosted websites.
Who it suits
Projectmates suits owners and capital program leaders coordinating construction projects, costs, and field workflows. Its listed customer sectors include healthcare, government, retail, education, and real estate development.
Verdict
Projectmates brings construction workflows, cost tracking, and reporting into one platform, with mobile apps and integrations for common file and business-intelligence tools. Buyers should check the pricing and hosting arrangement, since pricing is on request and the listed annual site license has specific user and reporting licenses.
Plans and prices
From Projectmates's own pricing page, checked 19 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| BIM/CAD/PDF Markup Tool | $6,000 a year | BIM, CAD and PDF markup add-on · annual fee |
| Instant Integration for Accounts Payable | $6,000 a year | Accounts-payable integration add-on · PM-PS Tier 1, 2 and/or 3 required as applicable · annual fee |
| Projectmates API | $10,000 a year | API add-on · PM-PS Tier 1, 2 and/or 3 required as applicable · annual fee |
| Initial website setup and testing | $12,500, paid once | Website setup, testing, portal-page design and installation · one-time |
| Projectmates SaaS - Dedicated Private Cloud - Site License | $39,500 a year | 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses · per year |
| Projectmates SaaS - Dedicated Private Cloud - Site License with total 40 user li | $39,500 a year | 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses · per year |
The facts
Each one read from Projectmates's own pages, with the date it was checked.
What it does
- Analytics and reporting
- Analytics and reporting show performance trends, surface risks and support forecasting.checked 19 Oct 2026
- API and connectors
- Available add-ons include a Projectmates API and external connectors for PlanGrid and Procore.checked 1 Oct 2026
- API availability
- Projectmates offers a REST API as a paid annual add-on with Swagger built-in documentation.checked 19 Oct 2026
- API limits
- The API can update specific existing records and retrieve data, but it cannot create new Projectmates information through the interface.checked 19 Oct 2026
- Authentication
- Two-factor authentication is provided for account security.checked 19 Oct 2026
- Bid management
- Bid Management collects proposals, supports offer comparison and records awards.checked 19 Oct 2026
- Compliance
- Projectmates states that it has SOC 2 Type II compliance and TX-RAMP Level 2 certification.checked 1 Oct 2026
- Construction management
- Construction Management provides real-time project updates intended to keep schedules, budgets and accountability aligned.checked 19 Oct 2026
- Continuity
- The service uses disaster-recovery protocols and active geo-replication.checked 1 Oct 2026
- Core modules
- The platform includes analytics and reporting, asset planning, bid management, capital planning, construction management, cost tracking, document management, risk management, schedule management, and a mobile app.checked 1 Oct 2026
- Customers
- Projectmates says it supports healthcare systems, government agencies, retailers, educational institutions, and real-estate developers.checked 1 Oct 2026
- Documentation
- Projectmates provides a Learning Center, support knowledgebase, user guides and release-history documentation.checked 19 Oct 2026
- Document management
- Document Management provides a centralized source for project files and supports collaboration and version control.checked 19 Oct 2026
- Encryption
- Data transmitted through Projectmates uses 2048-bit SHA-2 encryption.checked 1 Oct 2026
Money
- Asset planning
- Asset Planning links assets with projects and budgets and tracks lifecycle information such as condition, warranties and installation.checked 19 Oct 2026
- Capital planning
- Capital Planning manages project requests, funding sources, ranking criteria, approvals and what-if escalation scenarios.checked 19 Oct 2026
- Cost management
- Its cost tools manage budgets, bids, contracts, change orders, pay applications, and invoices.checked 1 Oct 2026
- Cost tracking
- Cost Tracking provides live budget information and controls spending visibility.checked 19 Oct 2026
The company
- Company headquarters
- LinkedIn lists headquarters at 740 E Campbell Road, Suite 620, Richardson, Texas 75081.checked 19 Oct 2026
- Company history
- Projectmates says it was founded in 2000 and is now part of Octave.checked 19 Oct 2026
- Company legal name
- The pricing contract identifies Systemates, Inc. as the software manufacturer; current site copyright identifies Octave Intelligence plc and/or affiliates.checked 19 Oct 2026
- Company size
- LinkedIn lists the company size as 5,001-10,000 employees.checked 19 Oct 2026
- Founded
- 2000checked 28 Sep 2026
- Headquarters
- Richardson, Texas, United Stateschecked 28 Sep 2026
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