Passdesk
Passdesk is driving-school management software with a self-management toolkit for solo learners in the UK and Ireland.
What Passdesk is
Passdesk is driving-school management software with a self-management toolkit for solo learners in the UK and Ireland. Its school workspace brings scheduling, payments, learner progress, theory practice, route planning and waitlists together. Instructors can arrange repeating lesson slots, send automatic reminders and apply cancellation policies. Stripe supports card payments, saved cards, deposits and policy-based fees for late cancellations or no-shows. Learners can track readiness across five test categories, with the progress rubric adapting to manual or automatic transmission. Theory tools cover 14 DVSA categories and mock tests; theory practice is switched off in Ireland because an RSA theory bank is not yet available. Route options include test-centre practice routes, drawing routes, GPX uploads and phone recording. The in-car mobile flow queues lesson data offline and syncs after reconnection. Calendar syncing works with Google Calendar and Outlook.
Good
- Combines scheduling, payments and learner progress.
- Tracks readiness across five test categories.
- Offers route drawing, GPX uploads and phone recording.
- Queues in-car lesson data offline.
- Includes a no-card trial for schools and solo learners.
Watch out
- Theory practice is switched off in Ireland.
- ISO 27001 and Cyber Essentials certifications are not yet held.
Who it suits
Passdesk suits driving schools that want scheduling, payment and learner-progress tools in one workspace, as well as solo learners in the UK or Ireland seeking a self-management toolkit. Its theory tools are relevant to UK learners; theory practice is unavailable in Ireland.
Verdict
Passdesk combines school administration with tools for learners, including progress tracking, route planning and offline lesson-data syncing. Consider the Ireland theory-practice limitation and the paid plans when deciding whether it fits your needs.
Plans and prices
From Passdesk's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Solo | £9.99 a month | 1 learner · 1 invited instructor · Monthly; stop paying when you pass |
| Instructor | £19 a month | 1 instructor · 60 active learners · free while training as a PDI for up to 12 months |
| Pro | £49 a month | 4 instructors included · 150 active learners · add instructors up to 8 total |
| Team | £99 a month | 11 instructors included · 500 learners · add instructors up to 20 total |
| Instructor | £190 a year | 1 instructor · 60 active learners · Billed £190 yearly · save £38 |
| Scale | £199 a month | Up to 25 instructors · unlimited learners |
| Pro | £490 a year | 4 instructors included · 150 active learners · add instructors up to 8 total · Billed £490 yearly · save £98 |
| Team | £990 a year | 11 instructors included · 500 learners · add instructors up to 20 total · Billed £990 yearly · save £198 |
| Scale | £1,990 a year | Up to 25 instructors · unlimited learners · Billed £1,990 yearly · save £398 |
| Network | Priced on request | For more than 25 instructors or groups running several schools · Per-instructor rate quoted for more than 25 instructors; multi-school groups can be quoted as one |
The facts
Each one read from Passdesk's own pages, with the date it was checked.
The company
- Company
- The maker identifies itself as Passdesk Ltd, registered in England and Wales under company number 17193377.checked 2 Oct 2026
What it does
- Integrations
- Scheduling can sync with Google Calendar and Outlook, and the UK expense ledger provides tax exports for Xero and FreeAgent.checked 2 Oct 2026
- Learner progress
- The progress rubric covers five test categories, tracks test readiness and adapts to manual or automatic transmission.checked 2 Oct 2026
- Migration
- Passdesk says it provides free migration from another diary app on any plan, including during the trial.checked 2 Oct 2026
- Offline use
- The in-car mobile flow queues lesson data offline and syncs it when the device reconnects; Passdesk can be installed on an iOS or Android home screen.checked 2 Oct 2026
- Payments
- Passdesk uses Stripe for card checkout and saved-card payments, including deposits and policy-based late-cancellation or no-show fees.checked 2 Oct 2026
- Product
- Passdesk provides driving-school management software and a self-management toolkit for solo learners in the UK and Ireland.checked 2 Oct 2026
- Scheduling
- The calendar supports drag-and-drop scheduling, repeating lesson slots, automatic reminders and cancellation-policy enforcement.checked 2 Oct 2026
- School tools
- The school workspace combines lesson scheduling, payments, learner progress, theory practice, route planning and waitlists.checked 2 Oct 2026
- Security
- Passdesk states that data is hosted in London, encrypted at rest and in transit using TLS 1.2+, and handled under UK and EU GDPR; it says it does not yet hold ISO 27001 or Cyber Essentials certification.checked 2 Oct 2026
- Support
- The Instructor plan includes email support, while the Scale plan includes priority support.checked 2 Oct 2026
- Theory practice
- Theory practice includes 14 DVSA categories and mock tests using a 57-minute timer and a 43/50 pass mark; theory practice is switched off in Ireland because an RSA theory bank is not yet available.checked 2 Oct 2026
Money
- Route planning
- Learners can use practice routes by test centre and draw routes, upload GPX files or record routes from a phone.checked 2 Oct 2026
- Trial
- Schools receive a 14-day free trial and solo learners receive a 7-day free trial, with no card needed to start either trial.checked 2 Oct 2026
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